HomeMy WebLinkAbout20132673.tiffRESOLUTION
RE: APPROVE AMENDMENT #4 TO COLORADO PREVENTION PROGRAM CONTRACT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #4 to the Colorado
Prevention Program Contract between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and the Colorado Department of Human Services commencing October 1, 2013, and
ending September 30, 2014, with further terms and conditions being as stated in said
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Amendment #4 to the Colorado Prevention Program Contract
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the
Colorado Department of Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of September, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CQ1JN1}Y. COLORADO
Weld County Clerk to the Board
BY:
Deputy Cle
Date of signature: OCT 0 1 2013
William
Wo1 t
t \ago
arcia, Chair
f y�w�
adema er, Pro-Tem
rbara Kirkmeyer
2013-2673
HR0084
MEMORANDUM
DATE: September 19, 2013
TO:
C) eks- I() f3
FROM: Judy A. Griego, Director, Human� / ervtrc;i es �� f
RE: Amendment #4 to the Colorado Prevention Program Contract
between the Weld County Department of Human Services
and North Range Behavioral Health
William F. Garcia, Chair, Board of County Commissioners
Enclosed for Board approval is Amendment #4 to the Colorado Prevention Program Contract
between the Department and North Range Behavioral Health. This Amendment was reviewed
under the Board's Pass -Around Memorandum dated September 19, 2013, and approved for
placement on the Board's Agenda.
The Board entered into a FY 2007 Colorado Prevention Partners Contract with the Colorado
Department of Human Services under a non-competitive "Colorado Prevention Partners"
application, which was submitted on behalf of Weld County's Interagency Oversight Group
(HB04-1451, "Collaborative Management of Multi -agency Services Provided to Children and
Families), and at the request of the Governor's Office. The Department continues to act as the
Fiscal Agent and North Range continues to act as the Program Administrator. Under this
Agreement, the Youth and Family Connections, acting as the Interagency Oversight Group
(IOG), provides oversight for the Project. This Contract and all prior amendments thereto, if
any, are modified as follows:
a. Page lm Original Contract, under "Contract price not to exceed" delete "$1,442,711" and
replace with "$1,842,711".
b. Page 1, Original Contract, under "Maximum amount available per fiscal year" change to "FY
14: $400,000".
c. Exhibit A, paragraph 10, incorporated herein by this reference, is in addition to the original
and amended contract Exhibit A, Additional Provisions. This provision modifies and takes
precedence over any conflicting requirements in the Contract General Provisions relative to
privacy insurance coverage by Contractor.
d. The supplemental FY 14 Exhibit A for FY 2013-2014 incorporated herein by this reference,
is in addition to the original contract Exhibit A,. Agency Work Plan.
e. The FY 14 Exhibit C for FY 2013-2014, incorporated herein by this reference, replaces the
original contract Exhibit C, Budget, as amended.
If you have any questions, please give me a call at extension 6510.
CONTRACT AMENDMENT
Amendment #4
Original Contract CMS or CLIN #
10 IHM 13553
Amendment CMS #
60846
1) PARTIES
This Amendment to the above -referenced Original Contract (hereinafter called the Contract) is
entered into by and between Weld County Department of Social Services (hereinafter called
"Contractor"), and the STATE OF COLORADO (hereinafter called the "State") acting by and
through the Department of Human Services, Office of Behavioral Health, (hereinafter called
the "OBH".
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the
Colorado State Controller or designee (hereinafter called the "Effective Date"). The State shall
not be liable to pay or reimburse Contractor for any performance hereunder including, but not
limited to, costs or expenses incurred, or be bound by any provision hereof prior to the
Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Contract for/to improve the clinical alcohol and drug treatment
system and add valuable support services through development of a voucher system to
address the unique challenges inhibiting access to recovery resources for clients in urban and
rural settings.
4) CONSIDERATION -COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other
good and valuable consideration are sufficient and adequate to support this Amendment. The
Parties agree to replacing the Colorado Special Provisions with the most recent version (if
such have been updated since the Contract and any modification thereto were effective) as
part consideration for this Amendment. If applicable, such Special Provisions are attached
hereto and incorporated by reference herein as Exhibit N/A. ^;
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and:jll prior
amendments thereto, if any, remain in full force and effect except as specifically modem d
herein.
6) MODIFICATIONS. `}
The Contract and all prior amendments thereto, if any, are modified as follows:
C
Contract Price Not to Exceed:
On page 1 of 16 of the Original Contract, the Contract Price Not to Exceed shall be changed from
$1,442,711 to $1,842,711.
Maximum Amount Available per Fiscal Year:
On page 1 of 16 of the Original Contract, under Maximum Amount Available per Fiscal Year, add
FY14: $400,000.
Exhibit A, paragraph 10, incorporated herein by this reference, is in addition to the original and amended
contract Exhibit A, Additional Provisions, hereby amended as follows:
Insert: If this Contract includes a HIPAA Business Associates Addendum exhibit, Contractor
and its applicable subcontractors hereunder shall obtain and maintain during the term of this
Contract privacy liability insurance covering all loss of Protected Health Information data and
claims based upon alleged violations of privacy rights through improper use or disclosure of
Protected Health Information with minimum annual limits as follows:
i/S Y‘-73
1.Contractors with 10 or less clients and revenues of $250,00u or less shall maintain limits
on Privacy Liability Insurance of not less than $50,000.
2.Contractors with 25 or less clients and revenues of $500,000 or less shall maintain limits
on Privacy Liability Insurance of not less than $100,000.
3.Contractors with more than 25 clients and revenues of more than $500,000 shall maintain
limits on Privacy Liability Insurance of not less than $1,000,000,
This provision modifies and takes precedence over any conflicting requirements in the Contract
General Provisions relative to privacy insurance coverage by Contractor.
The supplemental FY 14 Exhibit A for FY 2013-2014 incorporated herein by this reference, is in addition to
the original contract Exhibit A, Agency Work Plan.
The FY 14 Exhibit C for FY 2013-2014, incorporated herein by this reference, replaces the original contract
Exhibit C, Budget, as amended.
7) START DATE
This Amendment shall take effect on the later of its Effective Date or October 1, 2013.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or
contradiction between the provisions of this Amendment and any of the provisions of the
Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The most recent version of the Special Provisions incorporated into the Contract or
any amendment shall always control other provisions in the Contract or any amendments.
9) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, or otherwise made available.
Page Gio3
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR
Weld County Department of Human Services
By:
Title: Chair, Board of County Commissioners
' , r )
Lit ("
*Signature
SEP 2 32013
B
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
Colorado Department of Human Services
Reggie Bicha, Executive Director
By: Andrew Martinez, C- ief Financial Officer
Office of : _ •vioral Health
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor Is not authorized to begin performance
until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay
Contractor for such performance or for any goods and/or services provided hereunder.
By:
STATE CONTROLLER
Rob/J!, CP , BA, D p
1O
CLINT WOODRUFF /
Date:
4r
Effective Date: 1/6/09 -Rev 8/25/09
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Coalitions meet regularly in Windsor and Guide and facilitate monthly Project Coordinator Community teams -
Fort Lupton. Goals and activities for each meetings in our outlying Coalition meetings &
Team vary by community needs and communities: provide guidance Personnel &
desired responses. and monthly technical assistance Consultants, Travel
at the same time processing with
the community regarding its
needs, readiness and openness
to prevention strategies and
efforts, around decreased social
L— _ access by minors.
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Media Advocacy Awareness, including Media Coverage of WCPP or Project Coordinator, OPERATING EXPENSE:
promotion of events and activities that community events that include l6 RAR of WC support] Marketing production
are WCPP or related partners. information about decreased & Consultants
Relationships built with media have given social access and underage
a line of open communication for being dnnking prevention via reporter
covered in local publications and the interviews end photos; guest
efforts and cause embraced. editorials, opinion page, blogs,
•
website, face book and other
social media and psa's .
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Look into alternative methods to continue supporting affordable TIPS training i.e. use current grant funds to pay
for training of TIPS trainers; or member fees along with policy change requiring TIPS TRAINING mandatory for
liquor licensing in Greeley.
Time Period _ - Tasks Measures of Accomplishments I Person(s) Responsible Budget Category
Oct. 2013 - Sept. 2014 Provide Certified TIPS trainer to members At least 15 servers TIPS trained iProject Coordinator Consultant and
of RAR of WC and the community on a each month during trainings in Personnel
monthly basis. Weld County. Maintain
attendance and certificates.•
billing information.
Key Activity E: Mandatory TIPS poky for Weld County _
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Activity:
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Mandatory rips policy is passed in City of Greeley.
Tasks 1 Measures of Accomplishments IPerson(s)Responsible] _ Budget Category
WCPP work with policy committee and Policy is in place in the City of Project coordinator, Consultant and
community members to build momentum Greeley- RAR members. TIPS Personnel
and interest in passing a mandatory TIPS Policy Committee
policy before end of fn. members
WCPP will recycle the design of social marketing efforts with updated messages. Use the results of a Fall 2013
parent survey to understand outcomes of social marketing campaign and how to be strategic, efficient, and
effective with social marketing resources fi.e. what social media reaches the most of the target audience).
(Key Activity A: WCPP Parent Social Marketing Campaign (TO DECREASE TEEN SOCIAL ACtvcS)
WCPP Social Marketing campaign is directed to parents of teens to reduce underage drinking and provide
guidance and recommendations for prevention parenting. The continuation of website and other social media,
along with parenting messages through campaigns that have proven timely at specific roll out times and support
of strong community relationships with schools, churches, parents groups and others will provide no cost ways to
disseminate prevention materials.
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WCPP social marketing campaign Project Evaluator conducts Project Coordinator & Personnel &
primarily focuses on inviting parents of interviews. online and marketing consultants Consultants
teens to communicate with their children paper/pencil surveys to gauge 6, Project Evaluator
about the dangers of alcohol use. The the outcomes for our social
campaign slogan "Let them know your marketing campaigns which is
limits' encourages parents to become provided to the Project
informed about the dangers and prepares Coordinator and PLC of WC to
them to share the information. WCPP further refine the social
'sunal marketing campaign endeavors to marketing/media campaigns.
reach parents/adults in a variety of The message is delivered during
comprehensive ways and methods, the following time periods: Back
including: guest editorials in our 6 county to School (Aug.-Sept.l. School
'newspapers, print advertising, radio Holidays & Breaks (Dec. -Jan.;
'interviews and PSA's. posters. pull up March; July -Aug.). Special
banners. flyers/rochures: peripherals Events (e-g.proms in April -May,
and giveaways with our messaging. graduation May -June).
Variations on the original slogan -tag line
have been created to address specific
issues. i.e.. graduation times and specific
audiences, i.e.. coaches/ clergy/ retailers.
A parent face book mad WCPP website (in
English and Spanish) are very important
to the campaign and are updated,
refreshed and monitored regularly,
including an interactive blog with SEC)
optimization and face book for parents.
Person(s) Responsible
Measures of Accomplishments I
12
A
(Sustainability Plan for
Activity:
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Oct. 2013 - Sept. 2014
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Key Activity D: Soda' Norms Campaign—
Sustainabllity Plan for Explore optional funding to support this successful social norm campaign at Windsor High School called DEFY.
Activity: Grants or community funding could support continuation of DEFY and commitment from Windsor High School
administration, staff and students, and community coalition/parents "Team Windsor" will institutionalize DEFY.
Budget category
WCPP offers technical assistance support The results of the Social Norms Project Coordinator & OPERATING EXPENSE:
(i.e. Street Team training & orientation) campaign and its strategies will Project Evaluator Marketing &
to community/schools regarding options be shared with the Windsor High Community Coalitions
and in school programs. Social norms in School leadership and WCPP and Alternative
WC has been a highly successful project Team Windsor and the Activities: Personnel &
at Windsor High School (WHS). For fall. community and in the WCPP Consultants
2013 "DEFY" will be providing new report card.
approacheshnessaging to the freshman
class and continue throughout the year
with its prevention efforts. The Street
and Core Teams at WHS will plan for
more prosocial activities and messages.
WCCP Evaluators will conduct a
perception survey by March 2014 and
summarize the esults for WHS which
guides future messaging and planning of
'the social norms campaign to increase
:the awareness among adults of the issue
of underage drinking in the Windsor -
Severance community and decrease
social access of alcohol by teens.
OTHER PREVENTION/EDUCATION STRATEGIES
InJesbgate Ind promote a "home agency or organization' and continued funding to implement this highly
successful evidence based prevention parenting curriculum in Weld County known as Strengthening Families 10-
14. Training "staff" in an organization like NRBH that could offer SF 10-14 to the community as a part of their
;programming/lobs would allow sustainability.
Key Adivlty A Prevention Education
Sustalnability Plan for WCPP intends to continue Strengthening Families 10-14 and will be looking for funding and/or a nonprofit
Activity: organization to take on the program. WCPP will investigate using 2013-14 grant funds to bring in Iowa State
trainers to train staff at this nonprofit organization (i.e. NRBH) so that the classes could be offered by NRBH and
facilitated by staff in the future.
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B et and Narrative
Personnel
/_
1 Project Coordinator -1 FTE $52,000.00
1
3
4
Project Coordinator Fringe Benefits @ 26%a$13,520.00
Project Evaluator -1. FTE $52,000.00
Project Evaluator Fringe Benefits @ 26%x$13$20.00 + $2,500.00
bonus
5
552 000.00
$13,520.00
$52,000.00
$16,020.00
Consultants
1
Social Marketing/Media/Social Networks+40 hrs/month a 12
x@$75.00=536.000.00
$36,000.00
2
Web0te & Face book/pinterest/blo8 management
(development/create/ads/host site): GMAN @ $1000.00/month
x 12a$12000.00 and Growth Weaver @$1,777.00/month a
12=521.324.00 TOTAL =$33,324.00
$33,324.00
3
TIPS Trainer (includes materials) @ $600.00 for up to two
trainines a month x 12s $7,200.00
$7,200.00
4
Prevention Education -SF 1014 site coordinator 30 hours/month
x 12 @ $20.00/hour = $7,200.00 & facilitators (SI @ $70000 per
7 week session/class (English & Spanish Speaking) & child care
(2) @ $30.00 a session per 7 week dass for 3 classes and a
booster data a $361000/class--$14,460.00; other prevention
education-facllltator/consultants/edK9t0rs IA. $100/class X I%
$800.00 and Training of trainers for SF 10-14 = $6,00000
(trainers horn ISU + expenses)=$28,480.00
$28,480.00
5
Community Coalition Support: Latino Advisor 25 hours/month a
51a 00 a 1245,400.00; Coalition teams/Mn of WC support 20
hrs (x2) /month @ $18.00 a 12= $8,640.00
$14,040.00
6
Data Collection support: recruiting families/focus
groups/surveying/dasses/protors-admIn of HKCS 4 indivlduab a
10 occasions @ $50.00 • $2,000.00
52,00000
Travel
$0.00
In service area 2 staff local travel: 300 miles/month a 12 @.51/mi1e43,672.00
$3,672.00
Out -of -service
area
3 staff/consultants out of county area: Denver CPPS meetings,
other training, @ 100/month a 12 @.51/milee $1,836.00
Operating Expenses
1
2
Community Coalition monthly meetings: PLC -WC, local teams,
EPI-LEW, and MR of WC meeting expense. Include: food/meals,
supporting materials; room rent and supplies. six meetings/
month X 12 X $10000/meeting47200.00. END OF YEAR
celebration - luncheon - $2000 x40 participants = $800.00
TOTAL$8,00003
Marketing: Production- social marketing, social norm, and
media campaigns. Design, production, materials (6nal/Iegacy
report) and printing of materials 5 14.000.00; registrations at
health fain, parades,booths and festivals= $100.00 x 64600.00;
purchases print ads/promotional Items/ peripherals and venues
for advertising a $8,00000TOTAL=$22,600.00
$1,83600
$8,000.00
$21,600.00
Prevention Education -SF 10-14 expenses and other prevention
education opportunities: class materials and food for classes.
$15000 a 7 SF 10.14 sessions x 4 offerings = $4200.00 and 3-6
prevention presentations x $100.00 . 5600.00TOTAL $4,800.00
$4,200.00
OBH Budget end Narrative FY20l3-2014
PALE I L0 -C z
4
Mternative ActMtlu: Support of various esisting/proposed pro-
social -Le. after prom events, recreational, and youth leadership
activities & opportunies In WC. (Incluthng an all Littler
Prevention Campus ART PROJECT w4th NRBH prevention
projects: HIPPY, Project Launch, Family Connects and SESS -
schoel/student at 2.4 activities a month/ 5250.00 each =
$1203.00.12= S17 000 00
512,000.00
$
Data Collection- assessments, surveys: HKCS Countywide
random sample with OMNI; all survey materials, scanning of
completed surveys to 5,000 @ 52.75 413,750.00 and 45,000
pencils x .25= 5,1250.00. Other surveys; i.e. extra reports to
schools 1055250=$2,500.00 and 3s 5350.00= $1,050.00 total
= $4,300.00. Other survey: post perception social norm -MR of
WC survey/report-SF 10-14 pre/post survey analysis and report
_ 53,500.00 Parent/youth focus group support: 30 participants
@ $35.00 (food/Incentive/materials): 51050.00 TOTAL
oa 1m m
$23,100.00
6
Office Supp0es & technology: 2 will hot spot hubs with verlson
$100/month a 12= 51200.00, supplies $100/month x
1241200.00 Total 52400.00
$2,400.00
7
Registrations/membership/fees: Latino Chamber & monthly
group; Evans and Greeley Chambers of Commerce a 5500.00
and professional development of staff 2 a $500.0041200.00; (
i.e. Denver CBH work force meeting for 2 staff) TOTAL $1,700.00
$1,700.00
g
50.00
9
$0.00
10
$0.00
subtotal of Direct
Expenses
$334,692.00
OBH Budget and Narrative FY2013-2014
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