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MINUTES , 1
WELD COUNTY COUNCIL I MAY 3 1978
April 18, 1978
GREELEY. COLO. f
The Weld County Council met in regular session in full
conformity with the Weld County Home Rule Charter at
915 10th Street, Greeley, Colorado, April 18, 1978 at
the hour of 9 A.M.
ROLL CALL: The following members were present:
Bob White, President
Floyd Oliver, Vice President
Robert Martin, Councilmember
John Martin, Councilmember
Nancy Clark, Councilmember
Also present: Commissioners Ed Dunbar, Leonard Roe, Norman
Carlson; Mr. Jenkins; Mr. Tom Dority; Mr. Norman Haitt; 5
members of the press; and the secretary, Beverly Thomas.
MINUTES: Floyd Oliver made a motion that the April 4, 1978
meeting minutes be approved as presented. Robert Martin
seconded the motion and it passed unanimously.
EXECUTIVE SESSION: Robert Martin made a motion, seconded by Nancy
Clark, that the Council recess to Executive Session. The
motion carried unanimously.
ADDITIONS TO THE AGENDA: Following the Executive Session, Bob
White added to the agenda: Personnel Policy Changes and
Speaker for Farm Bureau Meeting. He deleted the rock
crusher report.
CORRESPONDENCE: Bob White mentioned memos received regarding:
purchase orders, telephone problems, and payroll. Mr. White
read a letter that the Council had sent to Mr. David inviting
him to the April 18, 1978 Council meeting. He then read Mr.
David's response. Floyd Oliver made a motion, seconded by
Robert Martin, that the Council set aside discussion of that
correspondence until later in the meeting. The motion was
approved unanimously.
PROCEDURES COMMITTEE REPORT: Nancy Clark, Chairperson, presented
the committee's recommendations to the Council regarding the
Council's "Rules of Order". The recommendation included:
deleting an itemized order of business; adding to the President's
duties "Write letters and invite guests in behalf of the Council";
update the times and location of the Council meetings. The
committee also suggested that the Council begin to implement the
approval of expense vouchers by vote of the Council and to
present quarterly expense reports at regular meetings. Nancy
Clark made a motion that the Council adopt the "Rules of Order"
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County Council Minut
April 18, 1978
Page 2
with the changes specified. John Martin seconded the motion and
it carried unanimously.
Nancy Clark also presented the committee's recommendations
regarding the Council's "Rules, Regulations, and Procedures".
The committee felt that no changes were necessary except that
the Council needed legal help to draft an appropriate procedure
for conducting public hearings. Nancy Clark made a motion that
the Council request Mr. Ray to draw up an addition to the "Rules,
Regulations, and Procedures" that would cover the issue of public
hearings. John Martin seconded the motion and it carried unanimously.
The committee encouraged the Council to implement the use of
appointed committees as outlined in Section 7 of the "Rules,
Regulations, and Procedures".
PERFORMANCE AUDIT OUTLINE COMMITTEE REPORT: John Martin reported that
the main complaint regarding the Planning Department that needs
investigation now is that the building inspectors do not inspect
everyone by the same set of rules. The committee therefore
recommended that the performance auditor be instructed to go to
particular builders and document specific cases where the builders
felt that they were not treated fairly. This then could be
presented to the Commissioners to aid them in deciding whether the
builders complaints were justified. As the Commissioners have
already had two meetings with these builders, some need for urgency
was felt if the audit was to be beneficial. Floyd Oliver made a
motion that the Council have the Performance Auditor look into
the building inspection problems and meet with builders and other
concerned people, and go to work on it. John Martin seconded the
motion and it passed unanimously.
TOM DORITY PRESENTATION: Tom Dority, Finance Officer, met with the
Council and explained Ordinance No. 25 "Adoption of a County
Development Revenue Bond Policy for Weld County". He also
explained the pros and cons of proceeding to purchase the Walton
Building. Councilmembers' questions on both topics were answered
by Mr. Dority.
QUESTION OF CONFLICT OF INTEREST: Mr. Percy Hiatt met with the Council
on recommendation of Kay Norton of the Department of Law. Mr.
Hiatt explained that he is a member of the Planning Commission with
his term expiring June, 1979. He has just been elected mayor of
Platteville and therefore requested a verbal opinion, rather than
a formal ruling, as to whether holding the two positions con-
currently constituted a conflict of interest. John Martin made a
motion, seconded by Nancy Clark, that the Council sees no conflict
of interest for Mr. Hiatt to serve as mayor of Platteville at the
same time that he is a member of the Planning Commission. The
motion carried unanimously.
INVITATION TO MR. DAVID: Nancy Clark made a motion, seconded by John
Martin, that the Council send a letter to Mr. David with copies to
the Board of Commissioners, requesting that he meet with the Council
County Council Minute,
April 18, 1978
Page 3
on May 2, 1978, at either 9:00 T.M. in Executive Session or
at the 10:00 A.M. regular meeting: and that the Council inform
Mr. David that the audit is based on Article V, Section 5-1-(2)
of the Home Rule Charter. Furthermore, the Council would welcome
any information from him or the Commissioners regarding that
section and request that it be in the Council's office by
April 26, 1978. The motion passed unanimously.
Nancy Clark made a motion, seconded by Floyd Oliver, that the
Council send Mr. David, confidentially, the preliminary informa-
tion regarding compliance with Article V, Section 5-1-(2) of the
Home Rule Charter. The motion carried unanimously.
MISCELLANEOUS: Nancy Clark accepted the responsibility to speak at
the Farm Bureau's Ladies Meeting at 1:00 P.M., April 26, 1978.
Bob White read a resolution adopted March 29, 1978 by the County
Commissioners regarding access to personnel records. He pointed
out that this resolution hampers work needing to be done by the
Council 's performance auditor. Nancy Clark suggested that the
Council discuss the matter with the County Commissioners at the •
meeting with them at 1:00 P.M.
There being no further business, the meeting was recessed until
after the 1:00 P.M. meeting with the Commissioners.
When the meeting was reconvened, discussion was held regarding
the Council's projected budget for the next five years. The
Council also reviewed the quarterly department expenditure list.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Beverly ✓Thomas APPROVED tan
Council Secretary Council President
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