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Home My WebLink About20131749.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 8, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 8, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Brad Yatabe Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of July 3, 2013, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. a CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on July 3, 2013, as follows: 1) USR13-0016 - Nelson Ranches, Inc. c/o Whiting Petroleum Corporation; 2) COZ13-0001 - Wake LLLP; and 3) USR12-0063 - Murdoff Holdings, LLC. Commissioner Freeman seconded the motion, which carried unanimously. a AMENDMENTS TO AGENDA: There were no amendments to the agenda. 12 CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. PRESENTATIONS: a 1) GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA), DISTINGUISHED BUDGET PRESENTATION AWARD - DONALD WARDEN, DIRECTOR OF BUDGET AND MANAGEMENT ANALYSIS: Chair Garcia read the certificate into the record, and noted this is the highest form of recognition in governmental budgeting. Commissioner Conway said Weld County sets a standard for excellence, and stated the reason Weld County has no debt is years of hard work. Commissioner Freeman thanked Mr. Warden for improving his own understanding of the budget, and Chair Garcia noted that part of this success is from having a bottom -up approach. '1' Minutes, July 8, 2013 2013-1749 Page 1 BC0016 a PUBLIC INPUT: Doug Meyer, County resident, noted that the Environmental Protection Agency is about to implement new environmental regulations, such as cap and trade, and watershed projects which may take up half the States in Wyoming and Montana. He said the Lower South Platte Watershed Plan affects Colorado. He attended the meeting, asked if they had coordinated with local government, and they had not. Commissioner Conway spoke to the political nature of these issues. He noted that presidential orders can be reversed by the next administration, and Mr. Meyer noted that executive orders are not laws. a BIDS: 1) APPROVE BID #61300115, LNG MOBILE FUELER, DESIGN BUILD - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, said staff recommends approval of the sole bid from Clean Energy, in the amount of $550,000.00. In response to Commissioner Conway, Elizabeth Relford, Department of Public Works, said that this was re -bid, because there was a good turn -out for the pre -bid but they did not get proposals. She noted that LNG is uncommon so there are usually a lot of out-of-state proposals; however, she said they are pleased with the sole bid that was received. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Conway, and it carried unanimously. a NEW BUSINESS: 1) CONSIDER CONTRACT AMENDMENT #2 FOR HEALTHY COMMUNITIES OUTREACH AND CASE MANAGEMENT (PREVIOUSLY EARLY AND PERIODIC SCREENING, DIAGNOSIS, AND TREATMENT PROGRAM) AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of the Department of Public Health and Environment, introduced this item of continued funding for health care case management and treatment for kids on Medicaid from birth to age 21. The ultimate goal is to reduce cost to Medicaid by providing preventative and scheduled services. He noted there are options related to this which are outlined in the memorandum and recommended the Board's approval. In response to Commissioner Conway, Dr. Wallace summarized the services provided. Commissioner Conway moved to approve said contract amendment and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. a 2) CONSIDER ASSESSED VALUATION OF ALL TAXABLE PROPERTY AND MASTER PROTEST LOG - REAL AND PERSONAL PROPERTY: Christopher Woodruff, Assessor, presented the total assessed property valuation, and what those determinations are based upon, and a list of all persons who protested their valuations and decisions in those cases, as well as the list of personal property accounts that did not file this year. He also reviewed the various assessment catagories. In response to Commissioner Conway, Mr. Woodruff confirmed that there has been 40% in total valuation in the last three years attributable to oil and gas and valuation is expected to continue upward. Commissioner Conway moved to approve said assessed valuation. The motion, which was seconded by Commissioner Freeman, carried unanimously. 3) CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY PERMIT - ACTIVE LIFE EVENTS, INC., C/O TOM SORENSEN: Brad Yatabe, Assistant County Attorney, presented this application for a temporary assembly for a survival/mud race, noting one issue - an unsigned medical services contract for EMS/Ambulance; issuance of the permit needs to be contingent on receiving a signed contract. Mr. Yatabe noted the application is for Active Life Events, Inc. out of California, but should be presented to Active Community Engagement/ Diggity, c/o Tom Sorenson, because it is the registered Colorado Corporation. Chair Garcia asked about the unsigned ambulance agreement, and was told it is in place but unsigned. Mr. Yatabe said he did not recommend requiring a bond. Lisa Carpenter, Deputy Weld County Sheriff's Office, reported no concerns and said she received no Minutes, July 8, 2013 2013-1749 Page 2 BC0016 complaints last year. a Commissioner Conway said he personally witnessed that the event last year presented a traffic hazard: 1-25 was backed up, there was parking on the service road, pedestrians crossing everywhere, and it seemed like more people than the event could handle. He also got phone calls and complaints. He requested reassurance that there will be no parking on that service road this year. Deputy Carpenter explained the parking plan which was submitted with the permit. re Tom Sorenson, applicant, explained they had issues last year with the parking company used. He said egress this year will only take place to County Road 7; a traffic plan was submitted to Public Works. There was extensive discussion about the traffic flow and parking issues. Mr. Sorenson confirmed there are 2,400 spots for parking on -site, so there should be no shortage and apologized for the confusion at the last event. In response to Commissioner Conway, Mr. Sorenson said his organization does not raise money off of this event, and he confirmed the permit could be appropriately issued to Diggity. He also noted that there was a $3,000 bond last year. Commissioner Conway mandated there will be no parking on County Roads. Ms. Relford said Janet Carter, Department of Public Works, has approved a submitted traffic control plan. Commissioner Conway requested that the Department of Public Works contact CDOT prior to the event to monitor the roads. Monica Mika, Director of Finance and Administration, requested the plan be made an official part of the application and distributed to Public Works and CDOT. Commissioner Freeman moved to approve said temporary assembly permit, contingent on the formal submission of a traffic control plan, and also amended the motion to include a $3,000 bond. The motion was seconded by Commissioner Conway, and it carried unanimously. a 4) CONSIDER APPLICATION FOR SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - DIGGITY/ACTIVE COMMUNITY ENGAGEMENT, C/O TOM SORENSEN: Mr. Yatabe introduced this application, related to the previous agenda item, and recommended approval. He noted there is a one beer per participant limit. Mr. Sorenson noted the bartenders are TIPS trained. Deputy Carter said there were no issues last year and recommended approval. Commissioner Conway moved to approve said special events permit and authorize Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. El 5) CONSIDER MEMORANDUM OF AGREEMENT FOR RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN - YOUTH AND FAMILY CONNECTIONS: Don Warden, Director of Budget and Management Analysis, explained this item was previously approved for the 2013 budget from the Social Services Fund, Youth and Family Connection Budget. He explained the history of its funding and why he recommends that it now come from the General Fund, in the amount of $27,594.00. Commissioner Freeman moved to approve said memorandum of agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. 6) CONSIDER APPOINTMENT TO HUMAN SERVICES COMMITTEE: Commissioner Freeman moved to approve said appointment of Robert Lopez to the Human Services Committee. The motion was seconded by Commissioner Conway, and it carried unanimously. Ei 7) CONSIDER ACCEPTING FILING OF SERVICE PLAN, REFERRAL TO WELD COUNTY PLANNING COMMISSION FOR STUDY AND RECOMMENDATION, AND SETTING HEARING DATE FOR CONSIDERATION - PLATTE VALLEY RECREATION DISTRICT: Mr. Yatabe explained the service plan as submitted. He noted a review date is set for September 3, 2013, for the Planning Commission and September 16, 2013, for the Board to review. Mr. Yatabe recommended approval, noting that Don Warden has examined the plan. Commissioner Conway moved to accept said filing, refer the matter to the Planning Commission, and set a hearing date for September 16, 2013. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, July 8, 2013 2013-1749 Page 3 BC0016 Weld County Clerk to the Board La 8) SECOND READING OF CODE ORDINANCE #2013-5, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, CHAPTER 3 HUMAN RESOURCES, CHAPTER 5 REVENUE AND FINANCE, AND CHAPTER 14 HEALTH AND ANIMALS, OF THE WELD COUNTY CODE: Commissioner Conway made a motion to read by title only. Seconded by Commissioner Freeman, the motion carried unanimously. Mr. Yatabe read said title for the record. Esther Gesick, Deputy Clerk to the Board, and Mr. Yatabe gave a detailed summary of the additional changes made between first and second readings. Commissioner Conway made a motion to approve upon second reading, as amended. The motion was seconded by Commissioner Freeman, and it carried unanimously. PLANNING: 1) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR12-0002 - NORTH WELD COUNTY WATER DISTRICT: Rich Hastings, Department of Public Works, explained this agreement pertains to a water depot and reviewed the location. He explained they are completing on -site improvements and there were also damages on the west -bound lane of County Road 88; a third -party engineering firm is currently examining the necessary repairs to that haul route, which will be contracted out for paving. Commissioner Freeman moved to approve said improvements agreement, accept the necessary collateral, and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2013-5 was approved on Second Reading, with revisions. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 10:07 a.m. BOARD OF COUNTY COMMISSIONERS WELIZCOUt'JljY, COLORADO l - William 'F Garcia, Chair EXCUSED Douglas Raderher, Pro-Tem ril _fie>�✓� Sean P. Conway U 0G1/iQ,D Mike Freeman EXCUSED Barbara Kirkmeyer Minutes, July 8, 2013 2013-1749 Page 4 BC0016 Hello