HomeMy WebLinkAbout20130283.tiffRESOLUTION
RE: APPROVE STATEMENT OF GRANT CONTINUATION APPLICATION FOR JUVENILE
DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Grant Continuation
Application for the Juvenile Diversion Program from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, and the Colorado Division of Criminal Justice, commencing July 1, 2013, and
ending June 30, 2014, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Continuation Application for the Juvenile Diversion Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Division of Criminal
Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of January, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CgUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Cler
FEB 12 2013
Date of signature:
the Board
APPD AS T_
C.
Attorney
illiam F. Garcia, Chair
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can P. Conway
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Barbara Kirkmeyer
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2013-0283
DA0024
D
COLORADO DIVISION OF CRIMINAL JUSTICE
STATE JUVENILE DIVERSION PROGRAM FUNDS
- CONTINUATION APPLICATION —
Year 3 of 3
SECTION I - APPLICANT INFORMATION
STATE USE ONLY
App#: I Grant #: I Award:
APPLICANT AGENCY:
Weld County District Attorney's Office
Address
PO Box 1167
City, ZIP
Greeley, CO 80632
Project Director
Kirsta Britton
E-mail
kbritton(&,co.weld.co.us
Telephone
(970)356-4014 ext 4775
FAX
(970)392-4572
Federal Employer ID Number
8
4
6
0
0
0
8
1
3
Has applicant agency registered
FOR AWARD MANANGEMENT
X Yes (SAM attached)
■
with the SYSTEM
(SAM) database?
No
DUNS NUMBER
0
7
5
7
5
7
9
5
5
IMPLEMENTING
AGENCY:
N/A
Contact
Email
Address
City, ZIP
Telephone
FAX
YEAR 2 STATE FUNDS REQUESTED: $ 64,674 TOTAL MATCH:$ 21,558 TOTAL: $86,231
YEAR 3 STATE FUNDS REQUESTING: $67,880 TOTAL MATCH:$ 22,626 TOTAL: $90,506
TYPE OF AGENCY:
(check one) ■ State ■City/Town X County ■ Indian
Tribe
❑ Other
• Private Non -Profit ■Faith -Based Non -Profit
FUNCTION OF
• Law Enforcement
■ Probation
X Prosecution
AGENCY:
• Youth Services
■ Courts
■ Social Services
• Education
■ Treatment/Mental Health
■ Public Defense
• Other Describe:
■ Treatment/Substance Abuse
TYPE OF APPLICATION
Continuation:
X Continue a project currently receiving State funds
❑ Expand/enhance an existing project receiving State funds
LIST UP TO THREE YEARS OF PRIOR STATE FUNDING IN THE TABLE BELOW.
GRANT NUMBER
STATE FUNDS
DURATION
I3 -DV -19-05
$65,030
7/1/2012-6/30/2013
12 -DV -19-05
$63,140
7/1/2011-6/30/2012
II -DV -19-05
$57,225
7/1/2010-6/30/2011
PROJECT TITLE:19`Judicial District, Weld County Juvenile Diversion Program
PROJECT DURATION: From 7/1/2013 To 6/30/2014
PROJECT ABSTRACT (Limit to space provided):
The Weld County District Attorney's Juvenile Diversion Program works to divert first-time, non-violent juvenile offenders
from the traditional court system into restorative programming to address the juvenile's needs and community safety; repairing
the harm caused and encouraging their future endeavors.
2013-0283
State Juvenile Diversion Continuation Application 12-12
PROJECT WILL BE USING EVIDENCE -BASED PROGRAMS OR ACTIVITIES: XYes ❑No
If yes, provide the NAME and SOURCE where program information can be found: The program uses Restorative Justice
principals, case management and is a part of/reports to HB 1451/wrap around services, all found in the OJJDP Model Programs Guide.
SERVICE AREA:
U. S. Congressional District(s): ❑ 1 ❑2 ❑3 X 4
❑5 ❑6 IN ❑Statewide
Rural X Suburban ❑ Tribal ❑ Urban X
Judicial District(s) (Identify by District Number): 19th Judicial District
Cities and Counties to be served: Weld County including Greeley, Evans, Windsor, Ft. Lupton, etc.
IS THE JURISDICTION(S) TO BE SERVED IN COMPLIANCE WITH THE
JJDP ACT? X Yes G No G No, but working with DCJ Compliance Monitor.
DCJ USE ONLY- Jurisdiction
Compliant with JJDP Act?
State Juvenile Diversion Continuation Application 12-12
SECTION II - CONTINUATION APPLICATION PROGRAM INFORMATION
1. PROJECT DESCRIPTION (Limit 3 pages)
Describe the project to be implemented in this proposal. At a minimum address:
A.) The Weld County District Attorney's Office Juvenile Diversion Program seeks to match first
time offenders with the appropriate level of services upon their first contact with law enforcement.
The program philosophy is that providing the proper services as soon as possible will best address
a juveniles needs and therefore, be a preventative measure in eliminating future law violations.
Through understanding the juvenile and the communities' needs, not all juveniles are appropriate
for the low level of supervision that Diversion provides; therefore, the program does not accept all
juveniles referred to the program. The juveniles who complete the program are exposed to
restorative justice principles. Diversion sanctions strive to repair the harm done to the juveniles'
community, including their school, neighborhood, trust with parents or guardians and the victim.
B.) Police agencies send reports to the District Attorney's Office for review. If it is determined
that the case is involving a first time juvenile offender, the report is forwarded to the Diversion
Director to do a thorough file review to determine appropriateness for Diversion. Upon intake of
appropriate juveniles, criteria for acceptance includes the juvenile's level of responsibility for their
behavior, issues with the juvenile that prevent the diversion program from being the appropriate
agency to address their needs, level of parental involvement, attitude, and an absence of active
gang affiliation. In addition, juveniles can be referred to the diversion program for a modified
unsupervised sentence if it is their first law violation and it is a non-violent offense. The juvenile
has been adjudicated a delinquent in court and is sentenced to comply with sanctions of the court,
monitored by the diversion program.
C.) The diversion program will accept juveniles who have committed an offense while they were
between the ages of 10-17. The diversion program will not accept juveniles with a violent criminal
offense to ensure that victims' rights are properly addressed. Most cases referred to diversion are
misdemeanor cases, but felony offenses are addressed when the circumstances are appropriate.
Petty offenses that would be filed at the District Court level are also eligible for Diversion services,
however, this occurs very rarely.
D.)Treatment and supervision plans are designed on a case by case basis for pre -adjudicated
diversion cases. The program recognizes that all juveniles' issues cannot be addressed with a
single solution. A thorough interview with the juvenile and the parent occurs; with all parties
providing input on what they feel could best address the juvenile's unique situation. Sanctions are
based on information that arises from the interviews, background checks, and the offense that has
occurred.
Juveniles with substance abuse involvement are referred to a treatment agency for a substance
abuse evaluation and are required to comply with the recommendations of that evaluation, as well
as to provide random urinalysis testing, provided by an outside agency.
Juveniles with mental health needs are required to meet with an outside therapist or counselor and
attend sessions as deemed necessary by the clinician. The program will refer to local therapists or
counseling agencies when appropriate, such as when the family does not have insurance or has
insurance coverage that does not dictate the provider. Mental health needs are occurring at a
higher frequency than they have in the past. While juveniles are still a low risk to reoffend, they
frequently have mental health issues that are more intense than in years past. Relationships with
the local mental health agency, North Range Behavioral Health, have been formed, which allows
Diversion participants to be referred directly to more intensive programs that before would have
State Juvenile Diversion Continuation Application 12-12 - 3 -
served only a higher risk population. This is also beneficial to refer directly to a specific program,
as the wait list for intake can be long if a family simply calls the front desk of the agency to
schedule an intake appointment. Weld County is fortunate to have a mental health agency that is
open and willing to collaborate and recognize and provide appropriate services for children, so
resources are available, however, these youth require more intensive case management on the part
of the Diversion program.
Additional programming such as anger management, parenting classes, mentoring, tutoring, or life
skills education is assigned when appropriate. The juvenile is referred to outside collaborative
agencies to complete those requirements.
A partnership with Safeway stores is in the beginning stages in order to provide education classes
about the harm of shoplifting. This program is being designed so that it uses restorative justice
principals. There aren't resources for restorative justice conferencing in the county, but the hope is
that we can bring these impactful principals to an education class as hosted by this corporation.
Additionally, program participants are required to write a letter of apology if appropriate or
encouraged to perform community service for the victim or at the site where the offense occurred
if appropriate.
E.) If a juvenile commits a new law violation while in the Diversion Program, the juvenile will go
to court for the offense being addressed by diversion, as well as for the new offense. Based on the
admission of guilt for the original offense, the juvenile will enter a guilty plea for the offense
previously addressed by the pre -adjudicated diversion program. Juveniles who are sentenced to
diversion post adjudication will have the original sentence revoked based on a motion filed by the
Director and Deputy District Attorney.
F.) Juveniles will successfully complete the program once written verification of all assigned
sanctions occurs within the assigned time period. Juveniles in the pre -adjudication diversion
program are initially given 90 days to complete all sanctions. At the end of this time period, a
thorough file review is conducted to insure that the juvenile remains law abiding and is engaged in
school. At this time, supervision is terminated if appropriate. Supervision may be extended at the
parents' request, either for more time to complete assigned tasks or because the parent feels that
the juvenile could benefit from further supervision. Once the case is terminated from supervision,
the charges are dropped and no further legal action can occur. For those sentenced post
adjudication, the case will be closed successfully.
If the juvenile has not completed tasks as agreed upon, program staff will work with the family to
determine if further time or assistance is needed or if the juvenile would be best served by
appearing before the magistrate judge and being sentenced to probation. If the juvenile does not
respond and does not complete sanctions, the Director will turn the case over to the Deputy District
Attorney with a request to file charges on the juvenile. The Deputy District Attorney will file
charges in court, closing the Diversion case unsuccessfully. For juveniles sentenced to Diversion
post adjudication, a motion to revoke their diversion sentence is filed. The juvenile will then be
given a sentence of supervised probation based on their offense.
State Juvenile Diversion Continuation Application 12-12
2. POPULATION TO BE SERVED (Limit 'A page)
A. Target population: Follow the format below to define the target population.
Number of Juveniles Targeted to be Served
White/
Caucasian
Black/
African
American
Hispanic/
Latino
Asian
American
Indian/
Alaskan
Native
Nat.
Hawaiian/
Pacific
Islander
Other/
Unknown
Total
Males
20
45
15
80+/ -
Females
20
35
15
70+/ -
Total
40
80
30
150
Level of Juvenile
Justice Involvement (select all that apply):
(no prior offenses) X First Time Offenders ❑Repeat
Offender
Offenders ❑Status Offenders
■At -Risk
Offenders ■Sex
DViolent
Age Range of Target Population: 10-17
Percent of Total to be Served with Limited English Proficiency: %20
Based on the demographic data since the implementation of the Diversion Program, the gender and ethnic
backgrounds of the participants have remained stable and consistent with the demographics from the Colorado
Department of Education (CDE) specific to Greeley. The most recent CDE data available indicates that 58% of
the Greeley -Evans School District 6 is comprised of Hispanic students. Greeley and Evans are the largest
referral sources for the Diversion Program, and the ethnic representation seen in the schools is also seen in
program make up. Juveniles who commit a criminal offense while between the ages of 10-17 will be eligible.
Historically, more males than females have been served, but this difference in gender is slight and is based on
the number of cases representing each gender referred to the program versus any programmatic difference.
Spanish speaking staff is available within the office for phone calls at all times and are available for
appointments on a pre -scheduled basis.
State Juvenile Diversion Continuation Application 12-12
3. PROGRESS ON GOAL ANS OBJECTIVES/PROJECT PLAN (Limit 3 pages)
Goal 1: Reduce the number of juvenile delinquency filings/cases by successfully diverting 100 juveniles from the
traditional juvenile justice system.
Objective 1.1:
Assess and interview juveniles referred to Diversion, deliver appropriate sanctions, and provide case
management for Diversion clients.
Outcome/Measurement:
Of the juveniles served, 95% will successfully
complete the Diversion program.
Of the juveniles who have successfully completed
the Diversion program, 95% will avoid a future
offense within 6 months after completion.
All information about clients is maintained on an
Excel spreadsheet with information specifically
regarding status of completion and re -offense info.
Timeframe:
Successful completion rates will be calculated
quarterly.
Recidivism rates will be calculated quarterly.
Excel spreadsheet is updated and maintained
daily.
Objective 1.2:
Provide Restorative Justice Programming as a Diversion sanction when appropriate.
Outcome/Measurement:
Through use of volunteers, 20-30 juveniles will
participate in a Restorative Justice Shoplifting
Conference per year.
Of the juveniles referred to the shoplifting
conference, 95% will successfully complete the
conference as indicated in their agreement.
Timeframe:
Juveniles will participate in a conference within 90
days of signing their Diversion agreement.
Conferences will be held quarterly. After the class is
completed, it will be determined who completed the
class and what will occur if juveniles did not complete.
Progress toward Goal 1 and associated Objectives:
A. The project has diverted at least 100 juveniles every year that state funding has supported the program,
and is on track to do so again in the second year of the current three year grant cycle. The year with the
most recent completion data is 2011. In 2011, 95% of juveniles who completed the program did so
successfully, indicating that the right level of service was provided at the time of first offense. The
second measurement tool is that 95% of juveniles won't reoffend within 6 months of completion of the
program. For the cases that originated in 2011, 98% of juveniles didn't reoffend within 6 months of
successful completion of the program. All information is tracked and maintained in the Diversion Excel
spreadsheet and updated regularly.
B. As identified in previous quarterly reports, Restorative Justice Conferences haven't occurred as planned
as the facilitator has been unavailable and there are very few Restorative Justice resources available
otherwise. Attempts to find other programming to fill this gap are being explored and a partnership with
Safeway stores to address shoplifting in a restorative fashion is being developed.
C. In order to determine success of the juveniles, the CDAC Action Viewer program is used to search for
any further offenses. This tool is used during the diversion program, at termination, 6 months and one
year after completion. If new law violations have occurred, it is notated in the Excel database
maintained by the Director. The numbers indicate that the juveniles that complete the program do so
successfully and remain successfully law abiding after completion as well.
State Juvenile Diversion Continuation Application 12-12
Goal 2: Decrease probation caseloads by 50 juveniles per year by monitoring compliance with Court Orders of low-level
adjudicated offenders.
Objective 2.1:
Collaborate with the Probation Department to determine appropriate cases to be monitored by Diversion.
Outcome/Measurement:
Complete basic intake with appropriate candidates
and document participant in an Excel spreadsheet.
Provide necessary referrals and submit referral forms
if agency referring to requires this. A copy of the
referral form will be placed in the case file.
Timeframe:
The Court will provide a timeline in which the juvenile
must contact the Diversion program for intake. This is
typically within 2 weeks time.
Complete referrals within two business days of intake.
Objective 2.2:
Provide basic case management and reports to the Court addressing compliance with court -ordered sanctions,
motions to revoke the sentence upon non-compliance or motions to terminate the sentence upon completion of
sanctions.
Outcome/Measurement:
All files are reviewed for timeliness of completion of
sanctions at each required check in.
Timeframe:
Juveniles are required to check in monthly via phone.
Progress toward Goal 2 and associated Objectives:
A. Exactly 50 juvenile cases were monitored by the Diversion program in calendar year 2012.
Collaboration, communication, and case management with judicial agencies are on -going and have
been successful at this point.
B. As a result of low numbers of juvenile filings in the district, there was uncertainty regarding whether
or not even 50 cases would be seen in the last calendar year. The goal of serving 50 youth was
ultimately achieved but based on low numbers of cases being filed in juvenile court; this is a number
that will be closely watched.
C. At this point, we're working hard to continue to serve the intended number of juveniles as set out in
the goal. All of this is reflected in the Excel spreadsheet maintained by the Diversion director.
State Juvenile Diversion Continuation Application 12-12
4. LESSONS LEARNED (Limit 1 page)
Our program changes as is necessary and beneficial for our juvenile justice community. Among
the greatest lessons learned is the value of our program within the community and the necessity
of being flexible to adapt to changes. This has always been true within our own Weld County
community regarding flexibility, and this year proved true in working with OMNI regarding the
surveys as well. The pre- and post- surveys have been incredibly difficult across the board. In
working with OMNI, we developed some compromises that make the surveys much easier for
Weld County Juvenile Diversion participants to complete.
Each community provides Diversion programming that best fits the needs and juvenile justice
continuum in our unique communities. The survey sets out to help define who Juvenile
Diversion participants are in Colorado and yet even in something as simple as administering a
survey to statewide Diversion participants, vast program differences have been highlighted. Part
of what makes Diversion such an exciting project to be a part of is how each community has
responded with its' programming to best fit the population of our individual communities.
State Juvenile Diversion Continuation Application 12-12
5. UPDATED PROJECT PLAN/GOALS AND OBJECTIVES (Limit 3 pages)
Goal 1: Reduce the number of juvenile delinquency filings/cases by successfully diverting 100 juveniles from the
traditional juvenile justice system.
Objective 1.1:
Assess and interview juveniles referred to Diversion, deliver appropriate sanctions, and provide case
management for Diversion clients.
Outcome/Measurement:
Of the juveniles served, 95% will successfully
Timeframe:
Successful completion rates will be calculated
complete the Diversion program.
quarterly.
Of the juveniles who have successfully completed
the Diversion program, 95% will avoid a future
offense within 6 months after completion.
Recidivism rates will be calculated quarterly.
All information about clients is maintained on an
Excel spreadsheet is updated and maintained
Excel spreadsheet with information specifically
regarding status of completion and re -offense info.
daily.
Year 3 Modifications: Objective 1.2, which previously discussed Restorative Justice Conferencing, has been removed.
Facilitation for this conference is no longer available and due to a lack of other Restorative Justice resources, it is not
possible to continue to provide this service. To replace this loss, a partnership with Safeway stores is being developed
that would provide shoplifting intervention classes for juvenile offenders using restorative justice principals. While the
objective is being deleted, there is another project in the works to take the place of the void that the lack of restorative
justice conferencing has left; however, the partnership with Safeway seems to best fall under "deliver appropriate
sanctions" as is currently listed in Objective 1.1. Therefore, while we are looking to offer a similar service in the place of
the original Restorative Justice Conference, the new intervention does not require its own objective as the former program
did.
Goal 2: Decrease probation caseloads by 50 juveniles per year by monitoring compliance with Court Orders of low-level
adjudicated offenders.
Objective 2.1:
Collaborate with the Probation Department to determine appropriate cases to be monitored by Diversion.
Outcome/Measurement:
Complete basic intake with appropriate candidates
and document participant in an Excel spreadsheet.
Provide necessary referrals and submit referral forms
if agency referring to requires this. A copy of the
referral form will be placed in the case file.
Timeframe:
The Court will provide a timeline in which the juvenile
must contact the Diversion program for intake. This is
typically within 2 weeks time.
Complete referrals within two business days of intake.
Objective 2.2:
Provide basic case management and reports to the Court addressing compliance with court -ordered sanctions,
motions to revoke the sentence upon non-compliance or motions to terminate the sentence upon completion of
sanctions.
Outcome/Measurement:
All files are reviewed for timeliness of completion of
sanctions at each required check in.
Timeframe:
Juveniles are required to check in monthly via phone.
Year 3 Modifications: There are no modifications required for this goal at this time.
State Juvenile Diversion Continuation Application 12-12
-9-
SECTION III - SUSTAINABILITY
The Diversion Program has been funded by this grant opportunity since October of 2006. The grant is currently
funding 75% of the Director's position, plus travel, supplies and OMNI contract services.
The Weld County Commissioners, through the District Attorney's office, funded the Case Manager position
from January of 2006 until June of 2008 when the position was vacated. Since that time, the Weld County
Commissioners have committed the 25% cash match required, plus many unaccounted for in -kind donations
such as office space and phone services.
By proving fiscal responsibility of the program, as well as outcome statistics that prove that the program is
effective in preventing future juvenile crime, the diversion program aims to exhibit to collaborative agencies
and other potential funders, including the Weld County Commissioners, the program is worth funding.
Looking at the costs for Probation to supervise 150 low-level offenders, based on the Probation Department's
own numbers released in 2008, it would cost approximately $322,200 per year; whereas, the Weld County
Juvenile Diversion Program can supervise those juveniles for a quarter of the cost. This doesn't factor in the
cost savings when we don't utilize the Juvenile Magistrate and court clerks in the juvenile division, the Deputy
District Attorney's responsible for prosecuting the case, or the time of local law enforcement officials regarding
these cases. This information exhibits the significant cost savings as a result of the Diversion Program.
State Juvenile Diversion Continuation Application 12-12 - 10 -
SECTION IV - BUDGET
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ROUND ALL AMOUNTS TO THE NEAREST WHOLE DOLLAR DO NOT USE DECIMALS.
BUDGET TABLE: Please refer to application instructions for more detail on completing the budget tables.
A
Funding Source Breakdown
In -Kind Match
I
---
Cash Match
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B. SUPPLIES AND OPERATING
Misc. office supplies: business cards, file folders, labels, pens, etc
Interpreting services: use of language line as needed
SUPPLIES AND OPERATING TOTAL
BUDGET TABLE (continued)
Funding Source Breakdown
In -Kind Match
Cash Match
Requested $
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C. TRAVEL (Designate specifically in -state and out-of-state travel)
In state travel: trainings and meetings in metro area. Weld County travel rate is 54.5 cents/mile
TRAVEL TOTAL
Funding Source Breakdown
In -Kind Match
Cash Match
Requested $
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D. EQUIPMENT
EQUIPMENT TOTAL
Funding Source Breakdown
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Cash Match
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E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES
OMNI Institute — Online Reporting
CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL
Funding Source Breakdown
In -Kind Match
Cash Match
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Total Match: $22,626.00
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F. TOTAL OF ALL PROJECT COSTS (A through E)
2. BUDGET NARRATIVE: (Limit 3 pages)
The amount requested will fund the Director's full-time position. The Weld County Commissioners, through
the District Attorney's Office, will fund 25% of all costs of operating the Diversion program, including salaries.
The Director's salary is based on a structured and scheduled pay scale maintained by the County. All County
employee wages are determined by this scale. The increase in funding for the Director salary includes a
projected cost of living allowance pay increase, typically between 3% and 3.5%, to begin in January 2014.
Additionally, a scheduled step increase is expected to occur in August 2013. This is a part of the structured pay
scale maintained by the County and reflects the amount of time in service for the Director position. Taxes and
retirement benefits are a percentage of an employee's salary, therefore, as salaries increase, benefit costs will
also increase. The Director has seven years experience working with the Weld County Juvenile Diversion
Program, with five of those years serving in the Director position.
The amount included for the Director's position includes the annual base salary of $66,049 with $22,357 in
benefits, totaling $88,406. The base salary is determined by calculating 6 months of wages without a 3% cost
of living allowance adjustment and 6 months with this increase. Directors of similar area programs such as the
Youth and Family Connections program and the Director of the Weld County Interagency Oversight Group,
were posted at a starting salary of $75,000 plus benefits. Recent cost of living adjustments place the Youth and
Family Connection Directors current salary at closer to $90,000 plus benefits.
The program has made staffing adjustments in order to meet the demands of the case load. The case manager
position was left vacated when it became open in 2008. Essentially, the same amount of work is being done
with one fewer person. This program provides a unique and definite position in the juvenile justice continuum
in Weld County. A portion of the juveniles referred to the program have also been referred previously to the
Youth and Family Connections program. The Diversion program is granted access to this agency's online
records management system and uses valuable information from that system (for example; MAYSI-2
assessment results and prior referrals) in determining appropriate sanctions for Diversion youth. If the
Diversion Program were not in place, juveniles would continue to be assessed at the Youth and Family
Connections program and then would be monitored by Probation. Communication and collaboration ensure
that duplication does not exist, as no one is in a financial position to offer services that are already being offered
in the community.
B. SUPPLIES AND OPERATING
Line items to include office supplies are estimated to cost $500. Items to be purchased will include paper
supplies such as file folders, dividers, paper, envelopes, business cards, calendars, general office supplies (pens,
paperclips, post -its, tablets, etc), registration fees for training, and if needed, school supplies for the juveniles
participating in the program.
The grant previously funded a Spanish Language Interpreter; however, based on changing needs, that position
was vacated. When necessary, the use of Spanish speaking District Attorney Office staff will be utilized to
assist in interpretation but at other times, the Language Line may need to be accessed. Based on previous year
usage, $100 is being requested to pay for this service.
C. TRAVEL
Anticipated travel costs include at least two trips to Denver for administrative meetings or trainings with DCJ
plus quarterly meetings for the Diversion Steering Committee. In addition, training is sought in certain
disciplines, including Restorative Justice, and gender specific programming, as well as training in best practice
principles for working with juveniles, if registration fees are reasonable. As most training is held in the metro
State Juvenile Diversion Continuation Application 12-12 - 13 -
area and Weld County is in the northern part of the state, mileage reimbursement is required to attend many
training opportunities. Trainings are only attended when fiscally prudent.
Mileage is estimated at the Weld County reimbursement rate of $.54.5/mile. It is estimated that mileage and
associated training and service costs will be $500.00.
D. EQUIPMENT
It is not anticipated that the diversion program will require any equipment as defined in the application during
this grant period.
E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES
It is not anticipated that the diversion program will be contracting specifically with an individual or business to
provide direct services to the juvenile or their families in the program. The exception is the required expense by
DCJ for OMNI and the ETO database.
State Juvenile Diversion Continuation Application 12-12 - 14 -
3. FINANCIAL MANAGEMENT: Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
X YES/ NO. If YES, to which program?
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial
review, including any management report or other auditor comments in the appendix. Also, if there were
findings, please attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over $500,000 from combined federal sources in a year? X YES / NO
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
C. Please respond to the following questions regarding the ability of your accounting system to meet the
criteria for managing state grant funds. (These questions cover areas that will be monitored by DCJ staff
during site visits or through other reporting mechanisms. They are not intended to be all inclusive and do
not substitute for the agency's responsibility to meet all federal and state requirements for these grant
funds.)
X YES ONO Does your accounting system separate ALL revenues and expenditures by funding source?
X YES ONO Does your system track revenues and expenditures for each grant award separately
through a sub -ledger system?
X YES ONO Does your system allow expenditures to be classified by the broad budget categories listed
in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel,
Equipment and Professional Services?
X YES ONO Do you reconcile sub -ledgers to your general ledger at least monthly?
X YES ONO Do you mark your invoices with the grant number?
X YES ONO Do you maintain time sheets, signed by the employee and supervisor for each employee
paid by DCJ grant funds?
X YES ONO Do you have written financial policies and procedures in place?
X YES ONO Do you have accounting internal controls in place, such as separation of duties, two
signatures on certain checks, reconciliations or other reviews?
For Continuation Applicants only
X YES ONO Do you use your accounting system data to prepare your quarterly financial reports for
DCJ?
X YES fNO Do you reconcile your accounting system data with your quarterly financial reports for
DCJ?
If you answered "No" to any questions above, please provide an explanation on an inserted page
referencing Section VI Item #3.
State Juvenile Diversion Continuation Application 12-12 - 15 -
4. TOTAL PROJECT FUNDING:
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this
grant? XYES / NO
If yes, what % of the total project costs will be supported by these state funds including
your match? 100%
List the type and amount of other funding that will be provided to this project.
Fund Type/Describe
Amount
Federal
State
County Government
$22,626.00
Municipal Government
Private
Other - specify
TOTAL
$22,626 (25% cash match)
State Juvenile Diversion Continuation Application 12-12 - 16
SECTION VI - CERTIFICATIONS
A Certification of Appropriation of Match form must be completed by each agency providing match.
Certification of Appropriation of Match
Date: January 28, 2013
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that Weld County Government has committed support in the form of X Cash Match in the amount
of $22,626 and/or ❑ In -kind Match valued at $
to match the State of Colorado funds for the FY 2013/2014 COLORADO JUVENILE DIVERSION PROGRAM
for
19th Judicial District, Weld County; Juvenile Diversion Program .
(Project Title or Agency)
Execution of this document represents a certification that said funds have been earmarked within the
appropriation of budget process for use as matching funds for this grant application.
Sincerely,
Signature/Date
&L2iL%1b %
The individual authorized to commit
these funds on behalf of the unit of local
government or corporation. This
individual is either the Authorized
Official or appropriate controller of the
matching funds.
Barbara Connolly, CPS, Weld County Department of Accounting, Controller
Typed Name and Title
Weld County Government, PO Box 758, Greeley, CO 80632
Agency, Address
State Juvenile Diversion Continuation Application 12-12
- 17 -
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additional y to the grant
conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
X Inter -Governmental Grant
Grant to a Colorado State Agency (Section A does not apply)
X Grant to a Unit of Local Government, Tribal Government, or Special District.
Grant to a Non -Profit, Private Organization (Non -Governmental)
Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM•
Juvenile Diversion Program. As defined in Colorado Revised Statutes §19-2-203, and under statutory authority of the Division of
Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal
Justice.
A. STANDARD STATE SPECIAL PROVISIONS
Revised 1-1-09
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1)
This subgrant award shall not be valid until it has been approved by the Colorado State Controller or designee.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated, budgeted, and otherwise made available.
3. GOVERNMENTAL IMMUNITY.
No term or condition of this subgrant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS §24-10-101,
et seq., or the Federal Tort Claims Act, 28 U.S.C. §§1346(b) and 2671 , et seq. as applicable now or hereafter amended.
4. INDEPENDENT CONTRACTOR.
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN
INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE
AGENCY NOR ANY AGENT, SUB -CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE
OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT.
SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX
AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY
ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES
SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE.
SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE
TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF
THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE
AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE
SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES, INDEPENDENT SUB -CONTRACTORS AND
AGENTS.
5. COMPLIANCE WITH LAW.
The Subgrantee Agency shall strictly comply with all applicable federal and State laws, rules, and regulations in effect or
hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices.
6. CHOICE OF LAW.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and
enforcement of this subgrant. Any provision included or incorporated herein by reference, which conflicts with said laws,
rules, and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or
any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by
way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision shall not
invalidate the remainder of this subgrant, to the extent capable of execution.
7. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra -judicial body or person. Any provision to the
contrary in this subgrant award or incorporated herein by reference shall be null and void.
8. SOFTWARE PIRACY PROHIBITION. (Governor's Executive Order D 002 00)
State or other public funds payable under this subgrant shall not be used for the acquisition, operation, or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby
certifies and warrants that, during the term of this subgrant and any extensions, the Subgrantee Agency has and shall maintain
in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the
Subgrantee Agency is in violation of this provision, the State may exercise any remedy available at law or equity or under
this Subgrant, including, without limitation, immediate termination of the Subgrant and any remedy consistent with federal
copyright laws or applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST CRS §§24-I8-201 & CRS 24-50-507.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in
the service or property described in this subgrant award. The Subgrantee Agency has not interest and shall not acquire any
interest, direct or indirect, that would conflict in any manner or degree with the performance of Subgrantee Agency's services
and Subgrantee Agency shall not employ any person having such known interests.
10. VENDOR OFFSET. CRS §§24-30-202 (1) & CRS 24-30-202.4 [Not applicable to intergovernmental grants]
Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State's vendor offset intercept
system for debts owed to State agencies for: (a) unpaid child support debts or child support arrearages; (b) unpaid balance of
tax, accrued interest, or other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student Loan
Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund;
and (e) other unpaid debts owing to the State as a result of final agency determination or judicial action.
11. FEDERAL FUNDING.
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
12. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer,
issuance, or sale of securities, investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and services] The Subgrantee Agency
certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work
under this subgrant and will confirm the employment eligibility of all employees who are newly hired for employment in the
United States to perform work under this subgrant, through participation in the E -Verify Program or the Department program
established pursuant to CRS §8-17.5-102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an
illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the
Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under
this subgrant. The Subgrantee Agency (a) shall not use E -Verify Program or Department program procedures to undertake
pre -employment screening of job applicants while this subgrant is being performed, (b) shall notify the subcontractor and the
contracting State agency within three days if the Subgrantee Agency has actual knowledge that a subcontractor is employing
or contracting with an illegal alien for work under this subgrant, (c) shall terminate the subgrant if a subcontractor does not
stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with
reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If the Subgrantee Agency
participates in the Department program, the Subgrantee Agency shall deliver to the contracting State agency, Institution of
Higher Education or political subdivision a written, notarized affirmation, affirming that the Subgrantee Agency has
examined the legal work status of such employee, and comply with all of the other requirements of the Department program.
If the Subgrantee Agency fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting
State agency, Institution of Higher Education or political subdivision may terminate this subgrant for breach and, if so
terminated, the Subgrantee Agency shall be liable for damages.
13. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person
eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or
otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-
76.5-101 et seq., and (c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of
this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL & ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records
as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative
Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot
cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with
applicable state and federal laws, rules and regulations.
2. PAYMENT & REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of
performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as
the Total Award Amount, as identified on the Statement of Grant Award.
b. The Division's requirements for invoice, and cost reporting submissions are contained in the DCJ Form 3 - Cash
Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by reference.
c. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program
narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
d. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 15 days of
the end of each calendar quarter and shall be current and actual.
e. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms
provided by the Division of Criminal Justice within 45 days of the end date of the subgrant.
f. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which
are hereby incorporated by reference,
g. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including
all financial reporting requirements and certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases
under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand
dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal
Justice.
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not
incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop
specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be
excluded from bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical
representation and works of any similar nature, the following requirements apply:
i. The Division of Criminal Justice reserves a royalty -free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The
copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a
recipient or subrecipient purchases ownership with support.
ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work
sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the
awarding agency, Division of Criminal Justice. The awarding agency shall determine whether protection
on the invention or discovery shall be sought. The awarding agency will also determine how rights in the
invention or discovery (including rights under any patents issued thereon) shall be allocated and
administered in order to protect the public interest pursuant to published Presidential and government
memorandums and guidelines, and the regulations promulgated by the Department of Commerce in 37
CFR Part 401.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantee Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase -"This project was supported by grant # , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT, RECORD -KEEPING, AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant, by an
independent Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than
$500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular
A-133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than
$500,000 per year in combined federal funds, the following policy applies: Agencies with total annual revenue from
all sources of $200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this
requirement. Agencies with total annual revenue of less than $200,000 procure either a financial review or financial
audit.
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING
THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION
OF CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the
grant.
ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by
the Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner; or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy
any audit findings.
b. The Subgrantee Agency assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July I, 2001 -June 30, 2002. The files could be destroyed after 6/30/2009); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts
related to this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on -site monitoring visit. Routine or special on -site visits may be conducted at the
subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will
be notified in advance of any on -site monitoring visit.
e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall
have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the
responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these
provisions.
f The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed
through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or
meeting conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services
delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and enabling
legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in
the application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the
development of project goals, performance standards and subgrant requirements. Any determination of substandard
performance on the part of the Subgrantee Agency shall be within the discretion of the Division, based upon the Division's
review of the terms and conditions of the Grant Award, the application and project summary, the grant terms and assurances,
and the requirements of applicable law. Substandard performance, as determined by the Division, shall constitute non-
compliance, which may result in termination for cause, or reduction of the Grant Award for cause, as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the
subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of
the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee
Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not
exceeding a prorated amount based on the number of days of project operation prior to the date of
termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant
will be terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at
the discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant Application.
8. DISPUTE RESOLUTION (THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the
agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall
be referred to superior departmental management staff designated by each department. Failing resolution at that level,
disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive
directors, the dispute shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will
be final.
C. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements which must be passed on to subgrant
award recipients.
I. Right if Privacy for Recipients of Service and Sharing of information.
The prospective Subgrantee Agency certifies, by submission of this proposal, that:
a. Pursuant to Section 223(a)(18) of the Juvenile Justice and Delinquency Prevention Act, procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law; consent of either the juvenile or his/her legal
authorized representative; or justification that otherwise the functions of this title cannot be performed. Under
no circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile -
serving agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. §1232g), as
amended by Improving America's School Act of 1994 (IASA). FERPA allows schools to play a vital role in a
community's effort to identify children who are at risk of delinquency and provide services prior to a child's
becoming involved in the juvenile justice system.
c. Necessary information will be shared in accordance with the "Children's Code Records and Information Act,"
19-1-301 et seq., Colorado Revised Statutes, to balance the best interests of children and the privacy interests of
children and their families with the need to share information among service agencies and the need to protect
the public safety.
2. In addition to the "Termination for Cause" item, 6(c) under Grant Requirements above, the subgrant may be
suspended or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core
requirements of the Juvenile Justice and Delinquency Prevention Act, 1974, as amended: Deinstitutionalization of
Status Offenders, Section 223 (a)(12)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(13);
Removal of Juveniles from Adult Jails and Lockups, Section 223(a)(14); Disproportionate Minority Confinement,
Section (a)(23).
3. If the applicant is a state government agency, the submission of this application certifies the applicant agency has
obtained through the state budget process the spending authority and FTE approval, if FTE is requested, required to
accept these state grant dollars. In addition, state agencies applying for these grant funds must enclose in the
appendix a letter or memorandum from the appropriate fiscal officer verifying the applicant's ability to accept these
state funds. If unable to comply with this condition, please contact DCJ prior to the submission of the application.
D. GENERAL PROVISIONS
1. INDEMNIFICATION.
a. To the extent authorized by law, the Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees
and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and
related costs, incurred as a result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors,
or assignees pursuant to the terms of this subgrant award.
FOR GRANTS TO STATE AGENCIES AND HIGHER EDUCATION ONLY:
b. A self -insured, Subgrantee state Agency agrees that its Self -Insurance Program shall BE RESPONSIBLE FOR any and all
claims, damages, liability and court awards, including costs, expenses, and attorney fees and related costs, incurred as a result
of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms
of this subgrant award.
2. STATEWIDE CONTRACT MANAGEMENT SYSTEM
[This section shall apply when the Effective Date is on or after July 1, 2009 and the maximum amount payable to Subgrantee
hereunder is S100,000 or higher]
By entering into this subgrant, Subgrantee agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24-
102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts
and inclusion of contract performance information in a statewide contract management system.
Subgrantee performance shall be evaluated in accordance with the terms and conditions of this subgrant, State law, including
CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation of Subgrantee's performance shall be part of
the normal contract administration process and Subgrantee's performance will be systematically recorded in the statewide
Contract Management System. Areas of review shall include, but shall not be limited to quality, cost and timeliness.
Collection of information relevant to the performance of Subgrantee's obligations under this subgrant shall be determined by
the specific requirements of such obligations and shall include factors tailored to match the requirements of the Project Plan
of this subgrant. Such performance information shall be entered into the statewide Contract Management System at intervals
established in the Project Plan and a final review and rating shall be rendered within 30 days of the end of the Subgrant term.
Subgrantee shall be notified following each performance and shall address or correct any identified problem in a timely
manner and maintain work progress.
Should the final performance evaluation determine that the Subgrantee demonstrated a gross failure to meet the performance
measures established under the Project Plan, the Executive Director of the Colorado Department of Personnel and
Administration (Executive Director), upon request by the Colorado Division of Criminal Justice, and showing of good cause,
may debar Subgrantee and prohibit Subgrantee from bidding on future contracts. Subgrantee may contest the final evaluation
and result by: (i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-
102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-
106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Subgrantee, by the Executive
Director, upon showing of good cause.
3. The Subgrantee Agency shall comply with all applicable revisions or additional requirements that may be imposed by law
and any future state and federal guidance including clarifications of requirements. Any revisions to such provisions or
regulations shall automatically become a part of these Special Provisions and Certified Assurances, without the necessity of
either party executing any further instrument. The State of Colorado may provide written notification to the Subgrantee
Agency of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions.
4. CORA Disclosure
To the extent not prohibited by federal law, this subgrant and the performance measures and standards under CRS §24-103.5-
101, if any, are subject to public release through the Colorado Open Records Act, CRS §24-72-101, et seq.
SIGNATURE PAGE ->->-> TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED - Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances,
and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant award received as a result
of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the
designated Project Director, who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the
authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is
considered a public record.
AUTHORIZED OFFICIAL
Name
William F. Garcia
Position
Chair
Agency
Weld County Board of County Commissioners
Mailing Address
PO Box 758
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-4000
Fax #
(970)352-0242
E-mail Address
w arcia o.weld.co.us
Signature
/ A fb
Date JAN 2 8 20
FINANCIAL OFFICER
Name
Barbara Connolly
Position
Controller
Agency
Weld County Government — Accounting Department
Mailing Address
PO Box 758
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-4000 ext. 4445
Fax #
(970)352-9019
E-mail Address
bonnolly@co.weld.co.us
Signature
rgati i4 d.Q1 ni-eea/
Date
JAN 2 8 2
T DIRECTOR
13
013
Name
Kirsta Britton
Position
Director, Juvenile Diversion
Agency
Weld County District Attorney's Office
Mailing Address
PO Box 1167
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-4010 ext 4775
Fax #
(970)392-4572
E-mail Address
kbritton@co.weld.co.us
Signature
l / 1A J ]tk y L
Date
Juvenile Diversion Organizational Chart
District Attorney
V
Assistant District Attorney
V
Chief Deputy District Attorney
V
Juvenile Diversion Director
fitfamnf 7a
WELD COUNTY, COLORADO
Job Title: Juvenile Diversion Administrator
Exempt Position
Job Code: 12927
Position #: 177
Pay Grade: 44
Supervisor: Administrative Superior
Department: Office of District Attorney
DESCRIPTION OF WORK
General Statement of Duties: Performs a variety of highly complex administrative, technical and
supervisory work in the operation of the juvenile diversion program involving the exercise of
considerable independent judgment concerning division operations.
Supervision Received: Works under general guidance and direction of an elected official or
designated assistant.
Supervision Exercised: Exercises supervision over the professional, clerical and program staff assigned
to the program.
EXAMPLES OF DUTIES (any one position may not include all of the duties listed nor do the listed
examples include all duties which may be found in positions of this class.)
Directs and coordinates the work of the Juvenile Diversion program. Makes major policy and
procedural decisions that have a significant impact on the program. Performs complex
problem solving.
Prepares statistical reports tor a variety of grant programs.
Prepares Juvenile Diversion budget.
Monitors program and financial reports; develops and submits necessary budgetary
information; administers complex program budgets.
Supervises the performance, orientations and training of staff members and volunteers;
reviews and evaluates performance of staff members; counsels staff members on work -
related personnel or program problems.
Assists in the evaluation of programs and their services; develops and initiates major policy
and procedural changes within legal and departmental guidelines; responsible for
developing and writing grant proposals.
Handles unique or complex work related problems or coordination of programs; advises staff
on policy and procedure.
Acts as liaison concerning community service programs to the federal, state, public, or
private agencies and other appropriate parties.
Plans, directs and/or attends appropriate meetings, colaerences Of workshops.
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Entity Name: WELD, COUNTY OF
Entity Details
DUNS Number: 075757955
Address Line 1: 1150 O ST
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UPUNIL ENTITY
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CO
UNITED STATES
80631 - 1117
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