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2014
FINAL BUDGET
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Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions
had no method to report emergencies using the telephone system. To serve the public welfare
and the best interests of all citizens in Weld County, 41 government entities within Weld County
agreed to form the Weld 911 Emergency Telephone Service Authority to implement enhanced
911 emergency telephone capabilities for every telephone in Weld County.
Currently E-911 is a telephone system utilizing the single three -digit number 911 for reporting
police, fire, medical, or other emergency situations. A call on the E-911 system automatically
displays the location of the caller's telephone number, address for the telephone, and other
supplemental information of the calling party's location at a Public Safety Answering Point
(PSAP). There is a single PSAP in the Weld County Regional Communications Center serving
18 law enforcement agencies, 20 fire districts, and four EMS services. Individual response
personnel for each jurisdiction are notified of the emergency from the PSAP.
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for
the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board is authorized to collect an emergency telephone
charge not to exceed seventy cents per month. The Authority Board must determine the
surcharge rate each year, no later than September 1st, and fix the new rate to take effect
commencing with the first billing period of each telephone customer on, or following, the next
January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support
staff, equipment costs, installation costs, the monthly recurring charges, and, if moneys are
available after such charges are fully paid, such funds may be expended for emergency medical
services provided by telephone. Any funds collected and unexpended at the end of the budget
year are carried over to the next succeeding year to be used in supplying E-911 emergency
telephone service.
With the new era of smart phones the public's expectation will be that citizens should be able to
call for emergency help and engage with their government service organizations in the same
ways they communicate every day. Next Generation 911 (NG 911) is the initiative aimed at
improving public emergency communications services to support the modern, mobile
communication revolution. NG 911 systems will be comprised of Emergency Services IP
networks, hardware, software, operational policies and procedures which will enable the public
to transmit voice, texts, images, and videos to a 911 emergency call center (PSAP). The PSAP
of the future will also be able to receive data from advanced automatic collision notification
systems, medical alert systems, and environmental sensors. NG 911 PSAP's will be able to
issue emergency alerts to wireless devices in the area via voice, or text messages and highway
alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to
examine its service priorities and funding requirements to meet these service priorities.
Although the funds collected from the surcharge can be spent to pay for dispatch and computer
support staff, equipment costs, installation costs, the monthly recurring charges, and emergency
medical services provided by telephone the increased costs of the NG 911 system will require
the funds to be spent on the primary mission of the authority, which is to provide a secure
environment for emergency communications ensuring the delivery of calls, messages, and data
to the appropriate PSAP and any other appropriate emergency entity. This new era will mean
that funds must be spent in the priority order of acquiring the necessary NG 911 equipment and
technology, installation and maintenance costs of the equipment and technology, the monthly
recurring charges for the system, and funding an appropriate replacement reserve. Then and
only then, when those essential system requirements are fully funded, can the authority board
consider funding additional items such as dispatch and computer staff costs, other services and
supplies, training, etc that have been funded in recent years as legislative changes have
expanded the use of the surcharge collections.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These
benefits must improve or enhance the quality and efficiency of 911 emergency telephone
service to the users.
Beginning in 2014 Weld County will be operating the Weld County Regional Communications
Center that will provide E911 dispatch services to 18 law enforcement agencies, 20 fire districts,
and four EMS services. The new Weld County Director of Communications and Public Safety
has developed a 2014-2023 Capital Plan for E911 that will require $413,842 annually in
depreciation to support the capital needs and keep the Weld County E911system at a state of
the art standard. With the capital needs satisfied the remaining annual revenue resources will
be contributed toward the operational costs of the Weld County Regional Communications
Center. In 2014 that amount will be $1,831,158. The estimated ending fund balance with
depreciation included will be $2,372,265, a very comfortable cash balance to deal with any
emergency needs.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty
cents per month, per telephone service. Beginning in 1998, the surcharge was also extended to
wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per
month, per telephone service. The revenue from the seventy cent surcharge and surplus
revenues carried forward from previous years will produce sufficient revenues in 2014 to fund
expenditures authorized by the intergovernmental agreement and current legislation, and
transition to the NG 911 system.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized
in the accounts and reported in financial statements. The Basis for Accounting relates to the
timing of the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method.
This method recognizes revenue in the year in which it becomes both measurable and available
as net current assets or, when revenue is of a material amount, planned for but not yet received.
Revenue in the modified accrual method primarily consists of surcharges collected even though
the surcharge may not have yet been remitted by telephone companies in the service area.
Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures
are generally recorded when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992, to fund an equipment
reserve by depreciating E-911 equipment, effective January 1, 1993. Equipment will be
depreciated using a straight-line method and a five-year life. This depreciation method results
in an annualized expense of $475,816.
Lease -Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal
year for payment of obligations under all lease -purchase
agreements involving real property.
$ 0 B.
$ 0 C.
$ 0 D.
The total maximum payment liability of the local government
under all lease -purchase agreements involving real property
over the entire terms of such agreements, including all optional
renewal terms.
The total amount to be expended during the ensuing fiscal
year for payment obligations under all lease -purchase
agreements other than those involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements other than those
involving real property over the entire term of such
agreements, including all optional renewal terms.
Weld E-911
Emergency Telephone Authority
for the period
January 1, 2014 to December 31, 2014
Resources
Beginning Fund Balance
Estimated Revenue
Surcharge
Interest
Total Resources
Estimated Expenditures
Operations
Personnel
Office Supplies
Small Items of Equipment
Computer Services
Other Supplies
Other Purchased Services
Telephone Charges
Contract Payments
Training
Other Prof. Services
Grants and Donations
Equipment
Equipment
Depreciation
Contingency
Emergency Reserve
Total Expenditures
ENDING FUND BALANCE
ENDING FUND BALANCE
with Depreciation
and Contingencies
Actual
2012
$ 5,082,525
2,270,819
20,087
$ 7.373.431
Estimated
2013
$ 3,977,123
2,200,000
10,000
$ 6.187.123
$ 0 $
2,959
18,208
7,974
2,979
0
204,468
1,286,282
43,820
126,551
$ 0 $
0
0
59,536
35,803
2,000
0
126,000
901,456
0
52,025
Proposed
2014
$ 1,958,423
2,250,000
10,000
$ 4 218.423
$ 0
0
0
521,653
1,700
375,845
190,000
506,471
0
250,489
0 $
$ 1,703,067 $ 3,051,880
439,596 475,816
0
0 0
$ 3,835,904
$ 3,537,527
$ 4,704,516
$ 1.482.607
Final
2014
$ 1,958,423
2,250,000
10,000
$ 4,218,423
$ 0
0
0
521,653
1,700
375,845
190,000
506,471
0
250,489
0 $ 0
$ 0
413,842
0 100,000
150,000
$ 2,510,000
$ 1,708.423
$ 0
413,842
100,000
150,000
$ 2,510,000
$ 1,708.423
$ 3.977.123 $ 1.958,423 $ 2.372,265 $ 2.372.265
Weld 911 Emergency
Telephone Authority
2014
7300- Emergency 2012 2013 2014 2014
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 0 $ 0 $ 0
6210 Office Supplies 2,959 0 0 0
6220 Small Items of Eqpmt. 18,208 59,536 0 0
6225 Computer Software 7,974 35,803 521,653 521,653
6249 Other Supplies 2,979 2,000 1,700 1,700
6259 Other Purchased Svc. 0 0 375,845 375,845
6367 Telephone Charges 204,468 126,000 190,000 190,000
6373 Contract Payments 1,286,282 901,456 506,471 506,471
6400 Training 43,820 0 0 0
6370 Other Prof. Services 126,551 52,025 250,489 250,489
6710 Grants and Donations 0 0 0 0
Total Expenditures $ 1,693.241 $ 1.176.820 $ 1,846.158 $ 1,846.158
Weld 911 Emergency
Telephone Authority
2014
7300-
22300 Equipment
6540 Depreciation
6952 Equipment
Total Expenditures
7300-
22300 Reserves
6940
CONT Contingency
6940
EMGY Emergency Reserve
Total Expenditures
2012 2013 2014 2014
Actual Estimate Proposed Final
$ 439,596 $ 475,816 $ 413,842 $ 413,842
1,703,067 3,051,880 0 0
$ 2,142,663 $3.527,696 $ 413,842 $ 413.842
2012 2013 2014 2014
Actual Estimate Proposed Final
$ 0 $ 0 $ 100,000 $ 100,000
0 0 150,000 150,000
$ 0 $ 0 $ 250.000 $ 250,000
Weld 911 Emergency
Telephone Authority
2014
7300-
22300
4410
4610
Revenues
Telephone Surcharge
Earnings on Deposit
Total Revenue
2012
Actual
$ 2,270,819
20,087
$ 2.290.906
2013
Estimate
$ 2,200,000
10,000
$ 2.210,000
2014
Proposed
$ 2,250,000
10,000
$ 2,260,000
2014
Final
$ 2,250,000
10,000
$ 2,260.000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR
YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2014, AND ENDING ON THE LAST
DAY OF DECEMBER, 2014
WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has
appointed Steve Reams, Secretary/Treasurer, to prepare and submit a proposed budget to said
governing body at the proper time, and
WHEREAS, Steve Reams, Secretary/Treasurer, has submitted a proposed budget to
this governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on November 19, 2013, and interested taxpayers were given the opportunity
to file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus
From sources other than general property tax
From general property tax levy
TOTAL REVENUES
$ 2,510,000
$ 250,000
2,260,000
0
$ 2.510.000
Section 3. That the budget, as submitted, amended, and summarized above by fund,
hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service
Authority for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the
Chairman of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 19th day of November, A.D., 2013.
ATTEST:
SECRETARY/TREASURER
AUTHORITY BOARD
HAIR
AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET
FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY,
FOR THE 2014 BUDGET YEAR
WHEREAS, the Authority Board, on November 19, 2013, has adopted the annual
budget in accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an amount
equal to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to impair
the operations of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses
Capital Outlay
Depreciation
Contingency
Emergency Reserve
TOTAL FUND
ADOPTED this 19th day of November, A.D., 2013.
ATTEST:
SECRETARY/TREASURER
AUTHORITY BOARD ' AUTHORITY BOARD
HAIR
$ 1,846,158
0
413,842
100,000
150,000
$ 2.510.000
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
911 Emergency Telephone Service Authority Board for the ensuing year of 2014. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held in the Pawnee
Conference Room, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado 80631, on November 19, 2013, at 12:00 p.m. Any interested elector within
such Weld County 911 Emergency Telephone Service Authority may inspect the proposed
budget and file or register any objections thereto at any time prior to the final adoption of the
budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: November 5, 2013
PUBLISHED: November 8, 2013, in the Greeley Tribune
Affidavit of Publication
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been
submitted to the Weld County 911 Emergency Telephone Ser-
vice Authority Board for the ensuing year of 2014. A copy of the
proposed budget has been filed in the Weld County Office of the
Clerk to the Board, located at 1150O Street, Greeley, Colorado,
where same is open for public inspection. The proposed budget
will be considered at a regular meeting of the Authority Board to
be held in the Pawnee Conference Room, located within the
• Weld County Administration Building, 1150O Street, Greeley,
Colorado 80631, on November 19. 2013, at 12:00 p.m. Any in-
terested elector within such Weld County 911 Emergency Tele•
-
phone Service Authority may inspect the proposed budget and
file or register any objections thereto at any time prior to the final
adoption of the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: November 5, 2013•
The Tribune -
November 8,2013
STATE OF COLORADO
County of Weld,
I Desirea Larson
ss.
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Eighth day of November A.D. 2013 and the
last publication thereof: in the issue of said
newspaper bearing the date of the
Eighth day of November A.D. 2013 that said
The Greeley Tribune has been published
continuously and uninterruptedly during the period
of at least six months next prior to the first issue
thereof contained said notice or advertisement
above referred to; that said newspaper has been
admitted to the United States mails as second-class
matter under the provisions of the Act of March
3,1879, or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for
publishing legal notices and advertisements within
the meaning of the laws of the State of Colorado.
November 8, 2013
Total Char es $5.3
8th day ofNrve Tb,r2013
ay- 41
My Commission Expires 6/14/2017
Notary Public
RNOBTARY LITTLE
LI
STATE OF COLORADO
NOTARY ID 20014010494
MY COMMISSION EXPIRES JUNE 14, 2017
WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (970)356-4000, Ext 4245
November 19, 2013
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2014 budget copy
2014 Budget Message
< Description of Service
< Budgetary Accounting Basis
< Lease/Purchase Agreements
< Summary of Resources and Estimated Expenditures
< Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2014 Budget
2014 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Don Warden, Director
of Budget and Management Analysis, at (970)336-7215, Extension 4218.
Steve Reams
Secretary/Treasurer
911 Emergency Telephone Service Authority
Hello