HomeMy WebLinkAbout20130777.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 25, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, March 25, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
a MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County
Commissioners meeting of March 20, 2013, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Steve Teets, County resident, commended the Board on their stance against
funding Plan B, and against further gun control. He then spoke about First Transit and reported that
Larimer County is having similar problems, that the Bus Improvement Committee is active, and that
they have written to Representative Cory Gardner and Senator Mark Udall. He asked about emergency
dispatch in Weld County and Greeley, and Commissioner Kirkmeyer suggested that he speak with the
Greeley City Council. She explained the configuration and gave a general breakdown of funding. In
response to Mr. Teets' question regarding the ambulance system changes, Chair Garcia said that
Greeley has a contract with Northern Colorado Medical Center under the auspices of Banner Health
and referred him to the City of Greeley for further information. Mr. Teets was also informed that the gun
range north of Highway 66 is still under consideration for annexation. Lastly, Mr. Teets brought up a
wish for public transit in Weld County to be part of a regional system.
Bill Hall, County resident, spoke about streamlining planning regulations, especially regarding C-3
(Commercial) zoning, which currently allows truck parking and truck maintenance, but anything having
to do with Oil and Gas has to be in the Industrial Zone, even if it is basically the same equipment. He
noted that a crude oil truck is not allowed in C-3, but a gas truck is and said that, to encourage oil and
gas development, this should be changed. Chair Garcia noted some I (Industrial) zoning changes have
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just been made. Commissioner Kirkmeyer, replied that Tom Parko, Director of the Department of
Planning Services, can look at this issue, but noted that the intent of each of the zones should be
respected and clarified that the real issue is a Use By Right in one zone, versus a Use By Special
Review in the other. Commissioner Conway said the code might need to be adapted for consistency
and he would like to hear from the Planning Department. Chair Garcia suggested scheduling a work
session, and inviting Mr. Hall, who currently serves on the Planning Commission. Commissioner
Conway followed up with Mr. Teets; he said the Board desires to work with the City of Greeley to have
one communications center, noting that Commissioners Kirkmeyer and Rademacher have worked very
hard over the last four years to come up with the best possible model.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
BIDS:
1) APPROVE BID #B1300069, MAPO CHEMICAL BID - DEPARTMENT OF PUBLIC WORKS,
WEED AND PEST DIVISION: Trevor Jiricek, Director of General Services, explained the annual bid for
chemicals to be used by the Pest and Weed Division, reviewed staff's recommendation to accept the
bidding process from Van Diest, CPS Timberland, and Helena Chemical, from the Municipal Assembly
of Procurement Officials (MAPO), and noted that staff will use the low bids. Commissioner
Rademacher moved to approve said bid process. The motion was seconded by Commissioner
Freeman, and it carried unanimously.
NEW BUSINESS:
a 1) CONSIDER APPLICATION FOR FEDERAL ASSISTANCE FOR WELD COUNTY YOUTH
CONSERVATION CORPS, AMERICORPS PROGRAM AND AUTHORIZE ELECTRONIC
SUBMITTAL: Judy Griego, Director of Department of Human Services, explained that this is an
application for the second year of a three year grant with Service Colorado, and is the same as last
year. Commissioner Freeman moved to approve said application and authorize the Chair to sign. The
motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. In response to
Commissioner Conway, Ms. Griego said that this grant will be focused on projects within Weld County.
2) CONSIDER CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN — NORTH COLORADO HEALTH ALLIANCE: Ms. Griego explained the agreement addresses
a specific case and is to provide a registered nurse for supervised visits with a medically fragile child,
under Court Order. She also noted this is currently the only provider of this service. Commissioner
Rademacher moved to approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Kirkmeyer, and it carried unanimously.
3) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — 35TH & 37TH, LLC:
Chris Woodruff, Assessor, addressed a taxpayer's request for three (3) abatements on parcels of
vacant land. Mr. Woodruff explained the 2010 valuation process, based on sales in a similar location
and range, and discounted 48 percent due to vacancy, and also noted that the two (2) comparative
parcels submitted for analysis were only a fraction of the size. He recommended denial. The taxpayer
was not present. In response to Commissioner Conway, Mr. Woodruff confirmed the taxpayer was
informed of this hearing. Commissioner Rademacher moved to deny said abatement or refund.
Commissioner Conway seconded the motion, and it carried unanimously. Commissioner Conway
noted the valuation seems fair and, due to the tax schedule, in the coming years the property owner will
likely be compensated for the economic downturn.
Minutes, March 25, 2013 2013-0777
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4) CONSIDER MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN -
COLORADO BUREAU OF INVESTIGATION AND NORTHERN REGIONAL LAB GROUP: Ron Arndt,
Director of the Regional Crime Lab, introduced a memorandum of understanding (MOU) for quality
management and referred to the previous work session, noting that one change, suggested by
Commissioner Kirkmeyer, had been incorporated. He confirmed the Lab Board members were all in
agreement with this change. Commissioner Kirkmeyer asked about the signature page, which is a year
old, and noted that personnel changes have occurred. Mr. Barker said he and Mr. Arndt
would get up-to-date signatures prior to final signature by the Chair. Commissioner Conway moved to
approve said memorandum of understanding, as amended, and authorize the Chair to sign. The
motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Commissioner
Conway noted that the new Crime Lab project is under budget and ahead of schedule and an Open
House is projected for August - with the lab expected to be fully operational by September.
El 5) CONSIDER TEMPORARY CLOSURE OF CR 37 BETWEEN CRS 18 AND 20: Janet Carter,
Department of Public Works, reviewed the temporary road closure for a culvert replacement.
Commissioner Conway moved to approve said temporary road closure. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
a 6) CONSIDER TEMPORARY CLOSURE OF CR 38 BETWEEN CRS 23 AND 25: Ms. Carter
reviewed the road closure for a culvert replacement. In response to Commissioner Rademacher, Ms.
Carter explained why this project will take eight (8) days, versus the usual five (5). Commissioner
Rademacher moved to approve said temporary road closure. Seconded by Commissioner Conway,
the motion carried unanimously.
7) CONSIDER TEMPORARY CLOSURE OF CR 90 BETWEEN CRS 29 AND 31: Ms. Carter
reviewed the road closure for a culvert replacement. Commissioner Freeman moved to approve said
temporary road closure. Seconded by Commissioner Conway, the motion carried unanimously.
a 8) CONSIDER MEMORANDUM OF UNDERSTANDING FOR EXTENSION PROGRAM AND
AUTHORIZE CHAIR TO SIGN - COLORADO STATE UNIVERSITY EXTENSION: Commissioner
Kirkmeyer referred to the work session and moved to approve said memorandum of understanding.
Commissioner Conway seconded the motion, and it carried unanimously.
9) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN - GRAY AND ASSOCIATES, CPAS: Barbara Connolly, Controller, explained the agreement is
for consulting services for the annual financial audit report in conjunction with her staff. In response to
Commissioner Kirkmeyer, Ms. Connolly said her staff will take advantage of the on -site training.
Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The
motion, which was seconded by Commissioner Rademacher, carried unanimously.
0' 10) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY: Ms. Connolly
noted all the departments are asked if anything needs to be taken off and, if there is any mark-up, the
County tries to re -sell, but most of what is listed on the report is obsolete. Commissioner Conway
asked if items are made available to smaller municipalities or non -profits, such as the older copiers.
Monica Mika, Director of Finance and Administration, noted that the phone systems were offered to
other municipalities and that the hard drives are removed prior to any potential re -use. Ms. Connolly
stated the equipment will be re-evaluated one last time to see if anything can be of further use to
someone. Commissioner Conway moved to declare said equipment as surplus property. The motion
was seconded by Commissioner Kirkmeyer, and it carried unanimously.
Minutes, March 25, 2013 2013-0777
Page 3 BC0016
a 11) CONSIDER CORRECTIONS TO OIL AND GAS LEASE COVERING CERTAIN PROPERTY
OWNED BY WELD COUNTY, COLORADO (NE1/4, S21, T5N, R61W) - BONANZA CREEK ENERGY:
Esther Gesick, Deputy Clerk to the Board, referred to a similar recent resolution, and explained that this
lease, started in 2003, was assigned in 2006, and had a series of clerical errors. This document
clarifies that the lease remains in effect. Commissioner Rademacher moved to approve said
corrections. The motion was seconded by Commissioner Freeman, and it carried unanimously.
12) CONSIDER TWO APPOINTMENTS TO WORKFORCE DEVELOPMENT BOARD:
Commissioner Freeman read the appointments and made a motion to approve. Seconded by
Commissioner Rademacher, the motion carried unanimously.
PLANNING:
1) CONSIDER VACATION OF USE BY SPECIAL REVIEW PERMIT #1070 - MARY ANN
BARNES: Michelle Martin, Department of Planning Services, reported that staff received a letter on
March 12, 2013, from Ms. Barnes requesting the permit be vacated since her agricultural irrigation
business is no longer operational. Commissioner Conway moved to approve said vacation. The
motion was seconded by Commissioner Freeman, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:56 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COU)Fry, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Cler
i►a i
William F. Garcia, Chair
ouglas Radem(cher, Pro-Tem
rbara Kirkmeyer
Minutes, March 25, 2013 2013-0777
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