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Home My WebLink About751051.tiff 4 l 0 MEMO TO : BUD JOHNSON FROM: WILLIAM L . WEST SUBJECT : Can the Clerk to the County Commissioners be other than the County Clerk acting ex officio as Clerk of the Board of County Commissioners? ANSWER: Yes . OPINION : Article XIV Subsection 8 of the Constitution provides in part : "There shall be elected in each county , at the same time at which members of the general assembly are elected . . . one county clerk , who shall be ex officio . . . clerk of the board of county commissioners ; . . . " Article XIV Subsection 16 of the Constitution provides in part: " (1) Notwithstanding the provisions of section (s ) . . . 8 . . . of this Article , the qualified electors of each county of the state are hereby vested with the powers to adopt a home rule charter establishing the organization and structure of county government consistent with this Article and statutes enacted pursuant hereto . " I interprete this to mean , with regard to the specific question posed, that the Home Rule Charter may, notwithstanding the provisions relating to the County Clerk acting as Clerk to the County Commissioners structure the county government in such a manner that the position of Clerk to the County Commissioners can be filled in some other manner. This could be done by the creation of a new elective office or by appointment, presumably by the County Commissioners . It would appear that the entire position of County Clerk could be dispensed with so long as the provisions of Article XIV Subsection 16 (3) are complied with. This section provides : " (3) A home rule county shall provide all mandatory county functions , services , and facilities and shall exercise all mandatory powers as may be required by statute . " The enabling statute , C .R. S . 1973 '30-11-513 provides in part : 7,57- /a 67 I , o Q "The charter shall designate the officers who shall respectively perform the acts and duties required of county officers by statute. • CONCLUSION: It is my opinion that under the constitution and statutes the Rome Rule Charter may provide that the position of Clerk to the County Commissioners may he filled other than by the County Clerk . Respectifully submitted, Wm. L. West WtW t l lb A • ki, 2 tU r C "1 >� ° • —7 E 0 —= C : `� — 9 � , .> V .. . V • 7 J r2 ' C Y 5 4 — 8 7 V r -� > L'.5 L P C Q e c L C _ > x E._ r Y— a c V S 3 t • YC i'u 7 " C —N 0- C E C e.. L u C L..I. nci) 'J ` J C r! e J V OG c m 6.-. 3•e G J i,C e O 5 9 co ! 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Y Y E i G d U - .'r'. :-. G •- C I •" m n V m�L O U C .".. V T m .o G .. .0 V O I .° .. O [L.-C T Y o s E o C] ... .o ,� AY W m m 3 .E c Aa .S au t° `m o c w_ = .AY. •0- + .my' az C. 0 'p. Y A A 'V F P •E o L. o a. L C .o c O C .c c •1' E C1 .L' n.c v .o Y o `° E o e° v `° ...J 6' .« T .0 ° '• a PP C .0 o •O u , = .9 p C •C C.^COJ - a > i c.) c o GJ A - .F. S. _se D U y .D V) .. :: m A •t° w. c 7 T O Y U T 4 .° T.m. �, « E AO u u ° CU w O L « p Y Y Y .J. E Y ., A m 0 Y e° t° V 4 E T O 1 ° A m > •= v A .° .. c >CI .W.. b 00 .° 7 V y N .l C4i no O .4 E J. A O vi" U .° C T.. 'J a w 1.4 w G C Y p. 3 ..... .'• >. E = a �uu a E b y s ° ° m 1 « .° > c v ° ` ' ° Y o Y u 9 .C A .°. o Y • °, u r a u .. C) Co 4 .c .' C' C h0 et. -O c` 7 . i c .. C' c -o .E v o` U' v ' o c ° m u .• �° V: Au. -16 o ti y A u y 'v CV .° .. M V o ? u e}. o •- w y 4 0 w a. u a Y O ° .p Y V V FL T. r•y W 'Y^ E 4 - m .. S AC .= m O .V u 0 `-. 3 = c 0 •, .4 Y O 4 ° = a O « .-8 17 °o �, "'Silt 0 ° 0 0 ^ ° ° r u c d m a O "> > p M• Y s Y • ']• '� E a M v '4 u o M '.° '.° w ,b Q '� `y o m M •_ • F tz F z �t9�� ^o co -0 u ti 'r N U 0...m. tc U] E o �i0i •3 4">. •E ^'.°i ° q w o o w ui• o .c AY. `v°, .� "ci▪ `m •'o • • DUTIES OF CLERK TO THE BOARD Reference shall be made to C. R. S. 1973 , 30-10-319 , "Clerk of Board - Duties. " 1. Since the Clerk is required to record in a book all proceedings of the Board, at least one Deputy Clerk is in attendance at all official meetings . Minutes are then written on those meetings . These are retained permanently in a Minute Book. - 2. Regular entries must be made of all resolutions and decisions concerning the raising of money. All resol- utions are now put on Miracode in date order for fast reference. The originals are maintained in files in the file room. Money matters , following approval by the Board, are handled in the same manner . 3 . A record of the vote of each Commissioner on the questions submitted is shown on the resolutions . 4 . All bookkeeping is handled in the Office of Management and Budget. Therefore, the only duty of this type is to sign all warrants through the checksigner . Welfare warrants have the signatures of the Chairman of the Board as well as that of Barton Buss . All other warrants have the Chairman and the County Clerk' s signatures . 5 . The Clerk shall preserve and file all actions taken by the Board during their official meetings . These may include such items as money matters, appointments , etc. 6. Other duties required of the Clerk are : a. Attest the signatures of the Commissioners . (Attesting is simply authenticating the signatures of the Commissioners or Chairman of the Board. ) b. Prepare applications for beer , liquor and dance licenses. Issue same following approval by the Board. c. Keep record of oil and gas leases showing rental amounts received on each. d. Distribute the daily mail. e. Receive and file reports from County agencies required to make such reports . f. Publish legal notices for hearings . Also , prepare the necessary items for hearings such as certified mail to the adjacent landowners , notices to other County depart- ments , packets for Commissioners . g. Prepare resolutions authorized in official meetings that are not prepared by the County Attorney. h. Tape record all official meetings of the Board. Tapes are maintained for future reference. i. Prepare agendas for weekly meetings . j . Make and certify copies of any documents on file in the Office of Clerk to the Board, upon request by anyone. k. Sell county maps . 1. Issue fireworks licenses . 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