HomeMy WebLinkAbout20130517.tiffCITY OF
EST .836
COME PAINT YOUR FUTURE WITH US
March 1, 2013
Weld County Board of County Commissioners
1150 O Street
PO Box 758
Greeley, CO 80632
City of Fort Lupton
Claud W. Hanes
City Administrator
130 S. McKinley Avenue
Fon Lupton, Colorado 80621
Subject: Rejection of NSP house renovation bids
Office: 303-857-6694
Fax: 303-857-0351
e -mar: chanes@Ar5rpton.org
www.fortlupton org
It has been determined that the bidding process for the remodel of the four Neighborhood
Stabilization(NSP) Project houses, was flawed. We therefore request that the Weld County Board of
County Commissioners reject all bids and re -bid the project. It is the City's understanding Weld County
will utilize their processes and complete a re -bid of the four NSP properties.
Thank you, if you have any questions; don't hesitate to contact me.
Claud W. Hanes
City Administrator
City of Fort Lupton
Cc: Fort Lupton Mayor and City Council
2'013-L519
(fW ant)
Commissioners,
TO: Board of County Commissioners
FROM: Bob Choate, Assistant County Attorney
DATE: February 21, 2013
SUBJECT: NSP3 Rehabilitation Contracts; Fort Lupton
This memorandum is to update you on the status of the NSP3 grant program in Fort Lupton. On February 20,
you approved the bid recommendation of Weld County Housing Director Tom Texiera for rehabilitation of four
Fort Lupton properties purchased with grant funds from the Neighborhood Stabilization Program grant
program. After discussion, you also approved a professional services agreement to be used as a contract for
rehabilitation services with the awarded bidder. After review of the Intergovernmental Agreement between
Weld County and the City of Fort Lupton, it appears that the County has previously agreed that the City of Fort
Lupton would be the contracting agency for these services.
3. Responsibilities of City. City shall have the following responsibilities •
d. For the houses purchased by the [Housing Authority], to determine those improvements
necessary to enable resale, to contract for said work, to ensure that contractors working on the houses
have insurance adequate to protect the Parties to this Agreement, and to inspect said improvements to
ensure they are completed accurately and in accordance with City's zoning and building codes.
Intergovernmental Agreement Concerning Administration of Neighborhood Stabilization Program 3, paragraph
3.d., 2011-1396; HA0029 (emphasis added).
Jeanelle Anderson with the City of Fort Lupton agrees that the City is the appropriate agency to contract for
these services. She indicates that the City will do so, in accordance with the IGA. The Board of County
Commissioners' action in approving the bid, as recommended by staff, is still valid and appropriate under the
IGA (paragraph 2).
No further action is necessary by the Board. Please let me know if you have any questions or concerns.
Respectfully,
'52 St
Bob Choate
oru/3 - 05/'7
/`//9 &2..S()
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made this day of 2013, by and between
, whose address is
hereinafter referred to as "Contractor," and the County of Weld, a body corporate and politic of
the State of Colorado, by and through its Board of County Commissioners, whose address is
1 150 "O" Street, Greeley, Colorado 80631, hereinafter referred to as "County."
WHEREAS, County desires to retain Contractor as an independent contractor to perform
services as more particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and Contractor
hereby accepts engagement by County upon the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement shall be from the date of execution, and shall be
terminated upon completion of all terms contained herein, or otherwise as provided herein. In no
case shall this Agreement be valid beyond December 31, 2013.
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibit A, Housing Rehabilitation Services Invitation to Bid, attached hereto and
incorporated herein. Contractor further agrees to be bound by the terms of Contractor's
responsive bid to the Invitation to Bid, as attached hereto as Exhibit B and incorporated herein.
4. Compensation.
a. County agrees to pay Contractor for services performed and at rates as
provided in Exhibits A and B. Charges shall be based on the time actually spent
performing the services, but shall exclude travel time.
b. Payment to Contractor shall be made within thirty (30) days of
presentation of a proper claim by Contractor, itemizing services performed.
5. Additional Work. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase or
decrease in the time required or the costs to the Contractor for performance, an equitable
adjustment in fees and completion time shall be negotiated between the panics and this
Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the
Contractor for adjustment hereunder must be made in writing prior to performance of any work
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covered in the anticipated supplemental Agreement. Any change in work made without such
prior supplemental Agreement shall be deemed covered in the compensation and time provisions
of this Agreement.
6. Independent Contractor. Contractor shall perform its duties hereunder as an
independent contractor and not as an employee. Contractor shall be solely responsible for its acts
and those of its agents and employees for all acts performed pursuant to this Agreement. Neither
Contractor nor any agent or employee of Contractor shall be deemed to be an agent or employee
of County. Contractor and its employees and agents are not entitled to unemployment insurance
or workers' compensation benefits through County and County shall not pay for or otherwise
provide such coverage for Contractor or any of its agents or employees. Unemployment
insurance benefits will be available to Contractor and its employees and agents only if such
coverage is made available by Contractor or a third party. Contractor shall pay when due all
applicable employment taxes and income taxes and local head taxes (if applicable) incurred
pursuant to this Agreement. Contractor shall not have authorization, express or implied, to bind
County to any agreement, liability or understanding, except as expressly set forth in this
Agreement. Contractor shall have the following responsibilities with regard to workers'
compensation and unemployment compensation insurance matters: (a) provide and keep in force
workers' compensation and unemployment compensation insurance in the amounts required by
law and (b) provide proof thereof when requested to do so by County.
7. Warranty. Contractor warrants that services performed under this Agreement will
be performed in a manner consistent with the professional standards governing such services and
the provisions of this Agreement.
8. Reports County Property. All reports, test results and all other tangible materials
produced in connection with the performance of this Agreement, whether or not such materials
are in completed form, shall at all times be considered the property of the County. Contractor
shall not make use of such material for purposes other than in connection with this Agreement
without prior written approval of County.
9. Acceptance of Product not a Waiver. Upon completion of the work, Contractor
shall submit to County originals of all test results, reports, etc., generated during completion of
this work. Acceptance by County of reports and incidental material furnished under this
Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy
of the work. Acceptance by the County of, or payment for, any services performed under this
Agreement shall not be construed as a waiver of any of the County's rights under this Agreement
or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify County, its
officers and agents, from and against loss or liability arising from Contractor's acts, errors or
omissions in seeking to perform its obligations under this Agreement. Contractor shall provide
necessary workers' compensation insurance at Contractor's own cost and expense.
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11. Termination. Either party may terminate this Agreement at any time by providing
the other party with a 90 day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the Agreement. In
the event of an early termination, Contractor shall be paid for work performed up to the time of
notice and County shall be entitled the use of all material generated pursuant to this Agreement.
12. Non -Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder, without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records as
they relate to this Agreement for purposes of audit. Such records shall be complete and available
for audit 90 days after final payment hereunder and shall be retained and available for audit
purposes for at least five years after final payment hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of this
Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control, including but not limited to
Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and shall be mailed or delivered by certified mail, return receipt requested, postage prepaid to the
other party at that party's address as stated above.
17. Compliance With Law. Contractor shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including without
limitation, laws applicable to discrimination and unfair employment practices.
18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and
further, Contractor represents, warrants, and agrees that it has verified that Contractor does not
employ any illegal aliens. If it is discovered that Contractor is an illegal immigrant, employs
illegal aliens or subcontracts with illegal aliens, County can terminate this Agreement and
Contractor may be held liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement
between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiation, representation, and understanding or agreements with
respect to the subject matter contained in this Agreement. This Agreement may be changed or
supplemented only by a written instrument signed by both parties.
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21. Fund Availability. Financial obligations of the County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted and
otherwise made available. By execution of this Agreement, County does not warrant that funds
will be available to fund this Agreement beyond the current fiscal year.
22. No Conflict. No employee of Contractor nor any member of Contractor's family
shall serve on a County Board, committee or hold any such position which either by rule,
practice or action nominates, recommends, supervises Contractor's operations, or authorizes
funding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable, this Agreement shall be construed and enforced without such provision,
to the extent that this Agreement is then capable of execution within the original intent of the
parties.
24. Governmental Immunity. No term or condition of this contract shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
25. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
26. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners of Weld
County, Colorado or its designee.
27. Choice of Law. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any
provision included or incorporated herein by reference which conflicts with said laws, rules
and/or regulations shall be null and void
28. Public Contracts for Services. C.R.S. 48-17.5-101. Contractor certifies, warrants,
and agrees that it does not knowingly employ or contract with an illegal alien who will perform
work under this contract and will confirm the employment eligibility of all employees who are
newly hired for employment in the United States to perform work under this Agreement, through
participation in the E -Verify program of the Department program established pursuant to C.R.S.
§8-17.5-102(5)(e). Contractor shall not knowingly employ or contract with an illegal alien to
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perform work under this Agreement or enter into a contract with a subcontractor that fails to
certify with Contractor that the subcontractor shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement. Contractor (a) shall not use E -Verify
Program or Department program procedures to undertake pre -employment screening or job
applicants while this Agreement is being performed, (b) shall notify the subcontractor and Weld
County within three (3) days that Contractor has actual knowledge that a subcontractor is
employing or contracting with an illegal alien and (c) shall terminate the subcontract if a
subcontractor does not stop employing or contracting with the illegal alien within three (3) days
of receiving notice, and (d) shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of
Labor and Employment. If Contractor participates in the Department program, Contractor shall
deliver to County, a written notarized affirmation that it has examined the legal work status of
such employee, and shall comply with all of the other requirements of the Department program.
If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et
seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be
liable for damages.
29. Employee Financial Interest/Conflict of Interest. C.R.S. S&24-18-201 et seq. and
24-50-507. The signatories to this Agreement aver that to their knowledge, no employee of
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement. Contractor has no interest and shall not acquire any interest
direct or indirect, which would in any manner or degree with the performance of Contractor's
services and Contractor shall not employ any person having such known interests. During the
term of this Agreement, Contractor shall not engage in any in any business or personal activities
or practices or maintain any relationships which actually conflict with or in any way appear to
conflict with the full performance of its obligations under this Agreement. Failure by Contractor
to ensure compliance with this provision may result, in County's sole discretion, in immediate
termination of this Agreement.
30. Attorneys Fees/Legal Costs. In the event of a dispute between County and
Contractor, concerning this Agreement, the parties agree that each party shall be responsible for
the payment of attorney fees and/or legal costs incurred by or on its own behalf
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and
year written below.
CONTRACTOR:
By:
Title:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
William F. Garcia, Chair
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
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CITY COUNCIL OF FORT LUPTON, STATE OF COLORADO,
BY AND THROUGH ITS FINANCE DIRECTOR
DATE: January 24, 2013
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING
PROCESS OF THE CITY OF FORT LUPTON. ALL ITEMS MAY NOT BE APPLICABLE.
ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 7.
I. NOTICE TO BIDDERS
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, wishes to purchase the following:
Housing Rehabilitation Services
913 Cottonwood Court
Neighborhood Stabilization Grant
B. Sealed or faxed bids the above stated merchandise, equipment, and/or services will be received at
the office of the City of Fort Lupton Finance Director, 130 South McKinley Avenue, Fort
Lupton, Colorado, 80621 until: Tuesday, Feb. 12th — at 10:00 A.M.
C. OPtiA HOUSE inspections of property: Tuesday, January 29th from 8:00 A.M to 11:00 A.M. or by
appointment.
D. It is tentatively scheduled to be presented to the Weld County Commissioners on
February 13, 2013.
II. INVITATION TO BID
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, requests bids for the purchase of the above -listed merchandise,
equipment, and/or services.
B. Said product shall be for the benefit of: CITY OF FORT LUPTON, 130 S. McKinley Ave.
FORT LUPTON, COLORADO 80621.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less all
taxes and discounts, and shall, in every way, be the total net price which the bidder will
expect the City of Fort Lupton to pay if awarded the bid.
D. All bids must be sealed in envelopes that have the bid number and title of the bid typed or
printed in plain sight. One original and one copy of the Bid must be submitted at the time of the
bid opening. One complete bid document, which will be the only official copy of the bid, shall
be filed at the finance department. After certification of the bid, by finance, the other copy will
be sent to the applicable department(s) for review. Bids may be faxed to 303-857-6090 attention
finance; and the vendor must include the following statement on the facsimile, "I hereby waive
my right to a sealed bid". (If faxing your bid, please send hard copy of bid for our files).
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III. INSTRUCTIONS TO BIDDERS
A. Bids shall be typewritten or written in ink on forms prepared by the City of Fort Lupton
Finance Department. Each bid must give the full business address of bidder and be signed
by him with his usual signature. Bids by partnerships must furnish the full names of all
partners and must be signed with the partnership name by one of the members of the
partnership or by an authorized representative, followed by the signature and title of the
person signing. Bids by corporations must be signed with the legal name of the
corporation, followed by the name of the state of the incorporation and by the signature and
title of the president, secretary, or other person authorized to bind it in the matter. The
name of each person signing shall also be typed or printed below the signature. A bid by a
person who affixes to his signature the word "president," "secretary," "agent," or other title
without disclosing his principal, may be held to be the bid of the individual signing. When
requested by the Finance Director, satisfactory evidence of the authority of the officer
signing in behalf of a corporation shall be furnished. All corrections or erasures shall be
initialed by the person signing the bid. All bidders shall agree to comply with all of the
conditions, requirements, specifications, and/or instructions of this bid as stated or implied
herein. All designations and prices shall be fully and clearly set forth. All blank spaces in
the bid forms shall be suitably filled in.
B. Bids may be withdrawn upon written request to the Finance Director received from bidders
prior to the time fixed for opening. Negligence on the part of bidder in preparing the bid
confers no right for the withdrawal of the bid after it has been opened.
C. Bidders are expected to examine the conditions, specifications, and all instructions
contained herein. Failure to do so will be at the bidder's risk.
D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions
and specifications herein unless specifically requested by the special instructions attached
hereto. Any proposal which fails to comply with the letter of the instructions and
specifications herein may be rejected.
E. Late or unsigned bids may not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the City of Fort Lupton Finance Department on or
prior to the time indicated in Section I., entitled "Notice to Bidders."
F. When approximate quantities are stated, the City of Fort Lupton reserves the right to
increase or decrease quantity as best fits its needs.
G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of
bids.
H. Any item supplied to the City of Fort Lupton shall be new and of the manufacturer's current
model unless otherwise specified.
I. In accordance with purchasing procedures of the City of Fort Lupton, the Council will give
preference to residents of the City of Fort Lupton in all cases where said bids are
competitive in price and quality. It is also understood that the Council of the City of Fort
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Lupton will give preference to suppliers from the State of Colorado, in accordance with
Section 30-11-110, CRS, when it is accepting bids for the purchase of any books,
stationery, records, printing, lithographing or other supplies for any officer of the City.
J. All discounts shall be figured from the date of delivery and acceptance of the articles, or in
the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be
subsequent to delivery and acceptance.
K. Substitutions or modifications to any of the terms, conditions, or specifications of this bid
package which are made by the City of Fort Lupton, after the bids have been distributed to
prospective bidders, and prior to the date and time of bid opening, will be made in writing
and signed by Finance Director. No employee of the City of Fort Lupton is authorized in
any way to modify any of the terms, conditions, or specifications of this bid without written
approval of said Finance Director. This is not to imply that bids will not be accepted or
considered with specifications which are different from those herein. Any item which does
not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on
a separate sheet of paper, attached to the bid specification and proposal sheets and returned
with the bid.
L. The successful bidder shall indemnify and hold harmless the City of Fort Lupton, against
all claims for royalties, for patents or suit for infringement thereon, which may be involved
in the manufacture or use of the material to be furnished.
M. All goods shall remain the property of the seller until delivered to and accepted by the City
of Fort Lupton.
N. Bids received prior to the time of opening will be kept unopened in a secure place. No
responsibility will attach to the Finance Director for the premature opening of a bid not
properly addressed and identified.
O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the
Council of the City of Fort Lupton within a reasonable time or period constitutes a contract.
The Fort Lupton City Council, reserves the right to reject any and all bids, to waive any
informalities in bids, and to accept the bid that, in the opinion of the Council, is to the best
interests of the Council and of the City of Fort Lupton.
P. No delivery shall become due or be accepted unless a purchase order shall first have been
issued by the Finance Director. It is understood that it is necessary for all invoices to be
made out to the City of Fort Lupton, not to the Department securing the merchandise. All
invoices should be sent to: Fort Lupton Finance Department, 130 South McKinley Avenue,
Fort Lupton, CO 80621.
Q. These instructions, the proposal forms, and specifications have been developed with the
hope of raising the standard of purchasing negotiations to a level wherein all transactions
will be mutually satisfactory. Your cooperation is invited.
IV. DEFINITIONS
A. "Standard": When the word "standard" is used in the specification to describe an item of
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equipment or in assembly, it shall be construed to mean that item or assembly so described
shall be the latest regular product of the manufacturer thereof, identified by a model or
other designation, without the modification or omission of any of its usual parts or the
substitution of others therefore, except as hereafter specified, details, capacities and ratings,
conforming in every respect to the said manufacturer's catalog or other printed matter
describing the item or assembly. Standard subassemblies, accessories, fittings, and finishes
shall be construed to be those which arc regularly furnished as part of the principle unit or
assembly and included in the selling price thereof.
B. "Reputable Manufacturer": A manufacturer who has been engaged in the business of
fabricating the equipment specified for a reasonable period of time prior to the date set for
opening of bids and who can demonstrate to the satisfaction of the City of Fort Lupton that
said manufacturer has successfully installed equipment of the type proposed to be furnished
in at least three (3) instances and the performance of such equipment has been satisfactory.
Manufacturers having been engaged in the business of manufacturing said equipment for a
period of one (1) year prior to the date affixed for opening bids shall, prima facie, be
deemed to have been engaged in such business a reasonable length of time.
C. "Or Equal": The specific equipment mentioned shall be understood as indicating the type,
function, minimum standard of design, efficiency, and quality desired and shall not be
construed in such a manner as to exclude manufacturer's equipment of comparable quality,
design, and efficiency.
V. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
A. Design: Any equipment to be purchased shall be the manufacturer's latest model of
production. Said equipment shall be of superior quality and suitable to the use for which it
is intended. The technical design shall be in line with the best practice in the industry and
the materials and workmanship entering into the construction shall be of the kinds and
qualities which will ensure long life, dependability, and low cost of maintaining and
repairing.
B. Pre -delivery Service: Office equipment is to be delivered, as directed, unpacked,
assembled, cleaned and adjusted for immediate use at a location designated by the Finance
Director of the City of Fort Lupton. Motor vehicles and other items of equipment shall be
ready for immediate use at the time of delivery to a designated location. The equipment
shall be clean and all instruments properly adjusted. The inflation of tires must be checked,
lubrication completed, the crank case checked for proper oil level, and any other servicing
normally provided by dealers shall be performed. Operating and maintenance manuals
shall be provided at the time of delivery. Parts and price lists shall be included when
special equipment is purchased or when requested by the City of Fort Lupton.
C. Acknowledgment and Delivery Schedule of Initial Order: Time is of the essence. Delivery
date will be noted on page 6 of the bid packet. The successful bidder shall acknowledge the
receipt of the order and certify delivery as scheduled.
D. Warranty: The successful bidder shall warrant that:
1. The goods to be supplied pursuant to this bid are fit and sufficient for the purpose
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intended;
2. The goods are merchantable, of good quality, and free from defects, whether patent
or latent, in material or workmanship; and
3. The goods sold to the City of Fort Lupton pursuant to this bid conform to the
minimum City specifications as established herein.
The successful bidder shall further warrant that he has title to the goods supplied and that
the goods are free and clear of all liens, encumbrances, and security interests. All
warranties made by the successful bidder, together with service warranties' and guarantees
shall run to the City of Fort Lupton and its successors and assigns.
E. Service Calls in the First One Year Period: The successful bidder shall bear all costs for
mileage, travel time, and service trucks used in the servicing (including repairs) of any of
the goods to be purchased by the City of Fort Lupton, pursuant to this bid for as many
service calls as are necessary for the first one (1) year period after said goods are first
supplied to the City of Fort Lupton.
F. General Information: Bidder shall submit with their bids the following information
pertaining to the equipment upon which the bids are submitted:
1. Detailed equipment specifications to include the warranty.
2. Descriptive literature.
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City of Fort Lupton
HOUSING REHABILITATION BID SOLICITATION
DESCRIPTION OF WORK
ADDRESS: 913 Cottonwood Court
This home is being renovated using funds from the Neighborhood Stabilization Program. This two- bedroom,
two -bath home was purchased by the City of Fort Lupton. The City is seeking bids from qualified contractors to
complete the rehabilitation of this project. Specific requirements for the rehabilitation are listed below. Work is
presented below related to (1) general requirements, (2) exterior, including landscaping, and (3) interior. All paint
colors, floor coverings, cabinets, cabinet layout etc. are to be selected by owner using brands selected by
contractors meeting specifications below.
All bids must be delivered in a sealed envelope prior to February 4, 2013, at 10:00 A.M. Address for delivery
is:
City of Fort Lupton
130 South McKinley Ave
Fort Lupton, CO 80621
ATTENTION: Jeanette Andersen
The home will be open for inspection on January 291h from 8:00 a.m. until 11:00 a.m. or by appointment.
Complete and return the summary bid sheet located at the end of this document after the description of work.
Note that bids must be valid for 90 days from bid date and work must be completed with 90 days of the date
the notice to proceed is signed by both parties. Failure to complete the project on time will result in a daily
fine of $250 unless a written change is issued and signed by both parties.
GENERAL REQUIREMENTS
FINAL CLEAN
Remove from site all construction materials, tools and debris. Sweep clean all exterior work areas. Vacuum all
interior work areas, removing all visible dust, stains, labels and tags. Clean all windows referenced in
specifications.
PERMITS
All required permits, including, but not limited to, electrical, plumbing, HVAC, etc. shall be obtained by the
contractor.
FINAL INSPECTIONS
It is the responsibility of the contractor to ensure that the home passes all necessary inspections upon the
completion of the rehab. This includes but is not limited to local inspection of project, energy audit and HUD's
Housing Quality Standards.
NEW MATERIALS REQUIRED
All materials used in connection with this work write-up are to be new, of first quality and without defects -
unless stated otherwise or pre -approved by Owner and Construction Specialist.
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1 YEAR GENERAL WARRANTY
Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work
resulting there from, which appear within one year from final payment. Further, contractor shall furnish owner
with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to
release of the final payment.
WORK TIMES
Contractors and their sub -contractors shall schedule working hours between 8:00am and 6:00pm Monday through
Friday. Requests to work on weekends and before or after these hours must be approved by the homeowner.
EXTERIOR
I. REPLACE WINDOWS THROUGHOUT HOME
Remove and appropriately discard entire existing window units throughout the house. If siding is disturbed, must
be repaired upon completion. Install new Low E double pane vinyl windows, white in color, "Energy Star" seal,
and minimum u -factor of 0.35. All windows should fit existing openings (unless noted below) and be complete
with screens, locks, and all necessary hardware. Include wrapping of windows at exterior and trimming at interior
as needed. Caulk and seal at perimeter of windows inside and out. Tempered glass to be used where required by
code.
For patio door: remove existing patio door and appropriately discard. Provide and install new double pane sliding
door white in color meeting same specs as for windows, including trim, etc. Frame in the areas where kitchen
sliding doors have changed in size.
WINDOW CHART
TOTAL WINDOWS REPLACED:
Living (Upstairs)
1
Dining Room
0 windows, replace sliding glass door with full
glass door, center to current sliding doors
Kitchen
0
Bath (downstairs)
Bedroom l
1
Bedroom 2
1
Bath (upstairs)
1
Hall (upstairs)
0
Den (left side)
2
Family Room *right side)
2
2. EXTERIOR DOORS
Remove, package and dispose of front doors, frame and casing. Install pre -hung, insulated, 6 panel, metal
skinned doors including magnetic weather stripping, interlocking threshold, wide angle peep site, half glass, dead
bolt and entrance lock -sets (crescent glass on front door and half glass on two other exterior doors). Re -trim
opening with 1" x 6" casing and brick molding. Prime and prep all wood.
The two doors should have entrance lock set, and mortised dead bolt keyed alike (also garage service door).
Include three 3"x4" butt hinges, vinyl bulb threshold, spring metal weather-stripping, door sweep, and wide angle
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peep sight.
3. FLATWORK
Remove areas of concrete in front of the house and re -seed area, expand concrete pad to accommodate two cars
(see attached drawing). Remove side entrance and stairs, repair siding and replace to match.
4. SIDING
Repair existing siding and trim where discolored, cracked or warped.
5. BACK DECK
Back deck area should be removed and a 10 x 10 deck rebuilt per code.
6. EXTERIOR PAINTING
Scrape, prime and paint all exterior painted surfaces.
7. SHED
Shed in the back yard should be removed and disposed of appropriately. All building materials stacked in the
back yard should be disposed of, leaving yard clear of debris.
8. REPLACE GUTTER, 5" SEAMLESS ALUMINUM
Dispose of existing gutter. Install 5", K- type, seamless, .027 gauge aluminum gutter to service roof. Color
choice by owner. Install extensions as necessary to run water away from house.
9. HOUSE NUMBER SET
Install 3" high metal or PVC house numbers on a 1"x 4" pine backer -board painted with 2 coats of low-VOC
exterior white latex paint.
10. MAILBOX
Dispose of mailbox and install a steel, black enamel finish, letter -size mail box with magazine rack and lock -eye
for padlock.
INTERIOR
11. DRYWALL REPAIR
Drywall on walls and ceilings should be replaced or repaired as necessary. Insulate behind walls to the highest
level of R -value possible. Repair or replace trim as necessary. Paint ceilings two coats in FLAT CEILING
WHITE & walls in EGGSHELL OR SATIN finish cut -in neatly to trim & at all corners & edges. Paint used by
the contractor shall be low-VOC (volatile organic compounds) and free of any lead or mercury. All areas shall be
properly cleaned upon completion of painting.
12. HAND RAILS
Hand rails should be installed in all areas with more than 3 risers.
13. KITCHEN
REPLACE CABINETS, COUNTER TOP, SINK AND APPLIANCES.
CABINETS: Upper cabinets will be either: a) 42" installed to ceiling OR b) will be 36" trimmed with a stained
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oak crown, OR c) will be 36" with a trimmed drywall or plywood soffit. Install upper cabinets constructed of
solid hardwood face -frames and doors with 1/2" plywood carcasses & floors. Carcasses will be joined using
metal or plastic corner bracing. Install bright brass or brushed chrome knobs & pulls on all doors even when
finger grooves exist. Owner will choose style & finish from those available in line proposed by contractor and
approve cabinet layout based upon plan submitted by the contractor.
COUNTER TOP: Install high density Formica countertops. Seal all bare wood and wood composite surfaces
including the underside of the countertop with a low-VOC sealant. Screw to base cabinet. Provide end -caps and
cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking to match wall color. Owner will
select countertop color from among options presented by the contractor.
APPLIANCES
• ELECTRIC STOVE, 30"-- Install a white, 30" wide electric stove including oven and electrical
connections.
•
REFRIGERATOR, 18 CF,
ENERGY STAR --Install an ENERGY STAR approved 2 -door, top freezer, white, frost free refrigerator
with at least 17.5 -cubic feet.
8491 DISHWASHER, 2 -
CYCLE --Provide and install a 24" white, 2 -cycle, built- in Energy Star® labeled dishwasher including
all alterations and connections to plumbing and electric system. Whirlpool #: 267844 Models:
DUB l 1 SWPU - or - GE Model G S D I 300NWW
Garbage disposal should be replaced with new
SINK, DOUBLE BOWL COMPLETE: Install a 22 -gauge 33" x 22" x 7" double bowl, stainless steel, self
rimming kitchen sink including a steel, metal body faucet, rated at 2.0 GPM or less, with a 15 -year drip- free
warranty, grease trap, supply lines, full port ball type shut-off valves & escutcheon plates on all supply & drain
lines. NOTE: All copper is to be soldered (no compression fittings) & all PVC fittings glued.
14. BATH(S)—Upstairs and downstairs
INSTALL BATH CABINETS, WOOD WALL -PLYWOOD: Install vanity using same cabinets as selected for
the kitchen. Install bright brass or brushed chrome knobs & pulls on all doors even when finger grooves exist.
Owner will choose style & finish from those available in line proposed by contractor, as with kitchen.
INSTALL COUNTER TOP: Install high density Formica countertop selected by owner (same as kitchen). Field
measure for counter sizing. Seal all bare wood and wood composite surfaces including the underside of the
countertop with a low-VOC sealant. Screw to base cabinet a square edged recycled material counter top. Provide
end -caps and cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking to match wall color.
Owner's choice of in -stock color and texture.
FAUCET, LAVATORY SINGLE LEVER: Install a washer -less, single control, metal bodied faucet with a 15 -
year drip -free warranty and a maximum flow rate of 2.0 GPM. Include chromed brass shut off valves and trap if
not existing.
BATHTUB/SHOWER, 5' FIBERGLASS, COMPLETE: Install a 5', 4 piece, 60" x 30" x 72" Tub/Shower -
Complete Unit fiberglass tub and shower unit complete with lever operated pop up drain and overflow, PVC
waste, single lever shower diverter, shower rod
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SHOWER HEAD, 2 -GPM: Install a chrome -plated brass shower head with a maximum 2.0 gallons per minute
flow rate. Include arm where required. Note: any low -flow showerhead should be controlled by a valve that has
been designed, tested, and verified to function safely at the reduced flow rate.
COMMODE, REPLACE Dual Flush, 2008: Install a "Dual Flush," 2 piece, close coupled, white, vitreous china
commode with flow rates of 1.6 and .9 GPF for its respective high and low flushes, such as a TOTO Aquia
CST414M Elongated Front, Dual Flush commode Toilet Kit, or any commode tested through the latest
"Maximum Performance" (MaP) testing sponsored by Canadian Water and Wastewater Association (CWWA),
the California Urban Water Conservation Council (CUWCC), the U.S.-Canadian Alliance for Water Efficiency
(AWE) and Veritec Consulting Inc. that has shown to score 800 or better on the MaP Flush Performance test
(grams of solid waste removed in a single flush).
See the following link for the January 2008 report.
http://www.cwwa.ca/pdf files/Map%2011th%20Edition%20Full%20Reporti.pdf
Include a manufacturer's approved plastic or pressed wood white seat, supply pipe, shut-off valve, and wax seal.
FAN/LIGHT FIXTURE -ENERGY STAR, 2008: Install an Energy Star approved ceiling -mounted Fan/Light
fixture rated for a min 100 watts w/ an exterior ducted vent fan capable of min. 80-CFM operating at 1 Sone or
less, vented w/ damper to exterior such as NuTone QTREN080FLT. Switch fan & light using a single switch
with a time delay for the fan such as the EFI Fan/Light Time Delay Switch part # 5100.505 (in Ivory)
http://www.eneugvfederation.org/consumer/default.php/cPath/39 766 134 or equipped with a humidistat sensor.
Install 4" metal duct and vent to the exterior ideally through a wall or gable end using a 4" hooded vent with
damper. All duct seams shall be sealed with duct mastic. Insulate the ductwork with vinyl or foil faced R-6
minimum duct insulation. Repair any damage to the ceiling installation and air seal fan/light assembly to the
ceiling with low-VOC caulk.
ACCESSORY SET, CHROME: Install a chrome -plated steel bathroom accessory set consisting of one 24" towel
bars and toilet paper holder.
15. REPLACE FLOORING THROUGHOUT HOUSE
FLOOR SPECIFICATIONS:
Room
Current Flooring
Finish Flooring Application (see
specs below)
Living Room
Tile
Tile
Dining Room
Tile
Tile
Kitchen
Tile
Tile
Bath (downstairs)
Tile
Vinyl
Bedroom 1
Carpet
Carpet
Bedroom 2
Carpet
Carpet
Den
Tile
Carpet
Family Room
Tile
Carpet
Bath (upstairs)
Tile
Vinyl
Hall/Stairs
Tile
Viyl
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REQUIREMENTS RELATED TO ABOVE FLOORING:
CARPET AND PAD, REMOVE AND REPLACE: Remove carpet, pad, metal edge strips and tack strips to a
code legal dump. Install FHA approved, Nylon/Olefin blend cut pile weave carpet. Install over a matched 1/2"
medium density re -bond pad w/ a minimum of seams. Carpet and Pad must meet the Carpet and Rug Institute's
Green Label certification. Stretch carpet to eliminate puckers, scallops & ripples. Include tackless strips, metal
edge strips & mending tape to cover entire floor including closets. Use same carpet in all locations specified.
VINYL
If necessary install 1/4" underlayment grade plywood, using 7d screw shank or cement coated nails, or narrow
crown staples, 6" on center allowing a 1/4" gap at wall.
Install 070" thick, backed vinyl sheet goods w/ minimum seams, per manufacturer's recommendations. Caulk
edges of vinyl w/clear silicone caulk to create positive seal. Install metal edge strips in openings & shoe molding.
16. UTILITY CLOSET
DRYER VENT
Install 4" rigid aluminum vent tubing from the specified dryer location to a 4" wall mounted dryer vent hood with
a back -flow preventer and NO screening. Do not fasten with nails, screws or other fasteners that protrude into the
interior of the exhaust duct. Seal all seams in the system with duct mastic or aluminum foil tape, not duct tape.
Secure duct and hood to framing.
CLOTHES WASHING MACHINE HOOK-UP
Install a two-inch PVC stand pipe with trap, and a single lever "quick shutoff' washing machine valve with hot
and cold threaded hose outlets to service a washing machine.
WASHER CIRCUIT 110\20 -AMP
Install a flush or surface mounted duplex outlet for a washing machine on a separate 20 -amp circuit using #12
copper NM cable.
DRYER CIRCUIT, 30 -AMP
Install 220 volt, 30 amp, surface mounted receptacle on an individual circuit.
17. HVAC
FURNACE 90+ GAS — REMOVE AND REPLACE: Remove existing furnace, recycle all metal components and
dispose of all other materials in a code legal dump.
Install a 90+ gas fired forced air furnace with minimum AFUE rating of 90% on 2" patio block to existing duct
work & gas line. New furnace to be vented with PVC piping per manufacturer's specifications. New furnace will
have minimum limited warranties of: 20 years on heat exchangers; 5 years on parts. Include auto set back
thermostat controls, vent pipe & new shut- off valve. Rework cold air return if necessary to ensure easy access,
good fit & easy replacement of air filter. An exterior return air filter box shall be installed on one side, both
sides, or bottom of new furnace. Seal all exposed duct joints as a part of this item with Duct Mastic. Remove all
existing cloth duct tape prior to installing mastic. All registers in the home are to be sealed with caulk to prevent
energy loss. Replace any registers if required.
AIR CONDITIONING UNIT: Install a 1300 SEER air conditioning unit, model to be approved by owner.
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18. PLUMBING ALLOWANCE
All plumbing in the interior and exterior of the home should be inspected by a licensed plumber. Plumbing
components should be replaced and redesigned as necessary in order to meet code. Ensure that hose bibs are
installed at both the front and back of the house.
19. WATER HEATER, 40 GALLON GAS
Install a 4- gallon, glass lined, high recovery, insulated to R-7, gas water heater with a 10 -year warranty. Include
pressure and temperature relief valve, discharge tube to within 6" of floor or to outside of structure, vent, thimble,
and gas piping from shut-off valve to fixture. Dispose of old water heater in code legal dump.
20. ATTIC
SEALING WALL AND CEILING PENETRATIONS
Seal all wall and ceiling penetrations created by plumbing, gas lines, electrical boxes and outlets with spray foam.
Take care to seal all joints without excess foam.
INSULATION
Remove all existing insulation and re -insulate attic by blowing in cellulose. Determine amount of cellulose
needed to achieve an R value of 50. Insulation of attic includes dense packing of any existing rafter bays.
21. ELECTRIC
REWIRE TO CODE, REPLACE ALL LIGHT FIXTURES AS NECESSARY AND INSTALL COVER
PLATES THROUGHOUT THE HOME.
Rewire unit to current National Electric Code including but not limited to: surface mount GFI in bathroom &
kitchen; 15 -amp grounded tamperproof receptacles on all usable walls; switched lights in all halls, kitchen,
bathrooms, and utility room. Install Energy Star rated ceiling mounted fans in each bedroom and the living room
with switch at room entrance. Install hard wired smoke and carbon monoxide detectors; phone outlets, cover
plates; counter receptacles; and circuits. Fish all wire and repair all tear -out. Replace exterior lights with two
lamp halogen, dusk to dawn fixture with motion activated higher light level function.
LIGHTING REPLACEMENT CHART
Room
Light Fixture Type —Repair or Replace
Living Room
0
Dining Room
Fan (replace with overhead light, no fan)
Kitchen
1
Bath (downstairs)
1
Bedroom 1
1 (replace with fan)
Bedroom 2
1 (replace with fan)
Den
1
Family Room
1
Bath (upstairs)
1
Hall/Stairs
I
Exterior -Front
1
Exterior --Back
1
Entry
1
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22. CLOSETS
CLOSET POLE
Field measure and install 1-1/2" diameter wood closet pole and sockets in all three closets.
RADON MITIGATION
Install radon mitigation system per code.
INSTALL SUMP PUMP
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BID
SUMMARY
Address
Company
913 Cottonwood Court
ITEM
DESCRIPTION
$$COST
Exterior
1
Window Replacement
2
Exterior Doors
3
Flatwork
4
Siding
5
Back Deck
6
Exterior Painting
7
Shed Removal
8
Gutters
9
House Numbers
10
Mailbox
Interior
11
Drywall (Replace and/or repair)
12
Handrail
13
Kitchen
14
Baths (2)
15
Flooring
16
Utility Closet
17
HVAC
18
Plumbing
19
Water Heater
20
Attic
21
Electric
22
Closets
23
Radon Mitigation
24
Sump Pump
TOTAL COST
14
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Ms. Jeanelle Andersen
Project Coordinator
130 South McKinley Avenue
Fort Lupton, Colorado 80621
Dear Ms. Andersen:
The undersigned having become familiar with the specifications for Housing Rehabilitation Services and
deliver to the City of Fort Lupton as set forth in the following schedule:
913 Cottonwood Court $
DELIVERY DATE:
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes, and
includes any applicable permits and fees for installation. I further certify that the items offered for intended
use by the City of Fort Lupton will meet all specifications is has so indicated in this bid form. The Council of
the City of Fort Lupton reserves the right to reject any or all bids, to waive any informality in bids, and to
accept the bid that, in the opinion of the Council, is to the best interests of the Council and of the City of Fort
Lupton. The Council of the City of Fort Lupton shall give preference to residents of Fort Lupton bidders in all
cases where the bids are competitive in price and quality.
FIRM BY
BUSINESS ADDRESS TITLE
CITY, STATE, ZIP CODE DATE
TELEPHONE NO
FAX NO. TAXPAYER I.D.#
DOES YOUR BID MEET OUR SPECIFICATIONS? YES NO
CITY OF FORT LUPTON IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION
NO.98-02812-0000. CITY OF FORT LUPTON FAX NUMBER IS #303-857-609
16
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CITY OF FORT LUPTON
CERTIFICATION STATEMENT REGARDING ILLEGAL ALIENS
The Vendor, whose name and signature appear below, certifies and agrees as follows:
1. The Vendor shall comply with provisions of CRS 8-17.5-101 et seq.
2. The Vendor shall not knowingly employ or contract with an illegal alien to perform work under this
purchase order or enter into a contact with a subcontractor that knowingly employs or contracts
with an illegal alien.
3. The Vendor represents, warrants, and agrees that it (i) has verified that it does not employ any
illegal aliens, through participation in the Basic Pilot Employment Verification Program administered
by the Social Security Administration and Department of Homeland Security, or (H) otherwise shall
comply with the requirements of CRS 8-(2)(b)(I).
4. The Vendor shall comply with all reasonable requests made in the course of an investigation by the
Colorado Department of Labor and Employment. If the Vendor fails to comply with any
requirement of this provision or CRS 8-17.5-101 et seq., the City may terminate the above
referenced purchase order for breach and the Vendor shall be liable for actual and consequential
damages to the City.
CERTIFIED and AGREED to this day of , 200 .
VENDOR:
(Full Legal Name)
BY:
Signature of Authorized Representative(s)
VENDOR(S) CANNOT BEGIN WORK UNTIL THIS COMPLETED FORM IS RETURNED TO THE CITY
OF FORT LUPTON.
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CITY COUNCIL OF FORT LUPTON, STATE OF COLORADO,
BY AND THROUGH ITS FINANCE DIRECTOR
DATE: January 24, 2013
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING
PROCESS OF THE CITY OF FORT LUPTON. ALL ITEMS MAY NOT BE APPLICABLE.
ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 7.
I. NOTICE TO BIDDERS
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, wishes to purchase the following:
Housing Rehabilitation Services
908 Fir Avenue
Neighborhood Stabilization Grant
B. Sealed or faxed bids the above stated merchandise, equipment, and/or services will be received
at the office of the City of Fort Lupton Finance Director, 130 South McKinley Avenue, Fort
Lupton, Colorado, 80621 until: Tuesday, Feb. 12« — at 10:00 A.M.
C. OPEN 1(OUSE inspections of property: Monday, January 28'—" from 2:00 P.M to 5:00 P.M. or
by appointment.
D. It is tentatively scheduled to be presented to the Weld County Commissioners on
February 13, 2013.
Il. INVITATION TO BID
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, requests bids for the purchase of the above -listed merchandise,
equipment, and/or services.
B. Said product shall be for the benefit of: CITY OF FORT LUPTON, 130 S. McKinley
Ave., FORT LUPTON, COLORADO 80621.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less
all taxes and discounts, and shall, in every way, be the total net price which the bidder
will expect the City of Fort Lupton to pay if awarded the bid.
D. All bids must be sealed in envelopes that have the bid number and title of the bid typed or
printed in plain sight. One original and one copy of the Bid must be submitted at the time of
the bid opening. One complete bid document, which will be the only official copy of the bid,
shall be filed at the finance department. After certification of the bid, by finance, the other
copy will be sent to the applicable department(s) for review. Bids may be faxed to 303-857-
6090 attention finance; and the vendor must include the following statement on the
facsimile, "I hereby waive my right to a sealed bid". (If faxing your bid, please send hard
copy of bid for our files).
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Ill. INSTRUCTIONS TO BIDDERS
A. Bids shall be typewritten or written in ink on forms prepared by the City of Fort Lupton
Finance Department. Each bid must give the full business address of bidder and be
signed by him with his usual signature. Bids by partnerships must furnish the full
names of all partners and must be signed with the partnership name by one of the
members of the partnership or by an authorized representative, followed by the
signature and title of the person signing. Bids by corporations must be signed with the
legal name of the corporation, followed by the name of the state of the incorporation
and by the signature and title of the president, secretary, or other person authorized to
bind it in the matter. The name of each person signing shall also be typed or printed
below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be
held to be the bid of the individual signing. When requested by the Finance Director,
satisfactory evidence of the authority of the officer signing in behalf of a corporation
shall be furnished. All corrections or erasures shall be initialed by the person signing
the bid. All bidders shall agree to comply with all of the conditions, requirements,
specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid
forms shall be suitably filled in.
B. Bids may be withdrawn upon written request to the Finance Director received from
bidders prior to the time fixed for opening. Negligence on the part of bidder in
preparing the bid confers no right for the withdrawal of the bid after it has been opened.
C. Bidders are expected to examine the conditions, specifications, and all instructions
contained herein. Failure to do so will be at the bidder's risk.
D. Bidders shall not stipulate in their proposals any conditions not contained in the
instructions and specifications herein unless specifically requested by the special
instructions attached hereto. Any proposal which fails to comply with the letter of the
instructions and specifications herein may be rejected.
E. Late or unsigned bids may not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the City of Fort Lupton Finance Department on
or prior to the time indicated in Section 1., entitled "Notice to Bidders."
F. When approximate quantities are stated, the City of Fort Lupton reserves the right to
increase or decrease quantity as best fits its needs.
G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of
bids.
II. Any item supplied to the City of Fort Lupton shall be new and of the manufacturer's
current model unless otherwise specified.
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In accordance with purchasing procedures of the City of Fort Lupton, the Council will
give preference to residents of the City of Fort Lupton in all cases where said bids are
competitive in price and quality. It is also understood that the Council of the City of
Fort Lupton will give preference to suppliers from the State of Colorado, in accordance
with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books,
stationery, records, printing, lithographing or other supplies for any officer of the City.
J. All discounts shall be figured from the date of delivery and acceptance of the articles, or
in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this
be subsequent to delivery and acceptance.
K. Substitutions or modifications to any of the terms, conditions, or specifications of this
bid package which are made by the City of Fort Lupton, after the bids have been
distributed to prospective bidders, and prior to the date and time of bid opening, will be
made in writing and signed by Finance Director. No employee of the City of Fort
Lupton is authorized in any way to modify any of the terms, conditions, or
specifications of this bid without written approval of said Finance Director. This is not
to imply that bids will not be accepted or considered with specifications which are
different from those herein. Any item which does not meet all the terms, conditions, or
specifications of this bid, must be clearly indicated on a separate sheet of paper,
attached to the bid specification and proposal sheets and returned with the bid.
L. The successful bidder shall indemnify and hold harmless the City of Fort Lupton,
against all claims for royalties, for patents or suit for infringement thereon, which may
be involved in the manufacture or use of the material to be furnished.
M. All goods shall remain the property of the seller until delivered to and accepted by the
City of Fort Lupton.
N. Bids received prior to the time of opening will be kept unopened in a secure place. No
responsibility will attach to the Finance Director for the premature opening of a bid not
properly addressed and identified.
O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the
Council of the City of Fort Lupton within a reasonable time or period constitutes a
contract. The Fort Lupton City Council, reserves the right to reject any and all bids, to
waive any informalities in bids, and to accept the bid that, in the opinion of the Council,
is to the best interests of the Council and of the City of Fort Lupton.
P. No delivery shall become due or be accepted unless a purchase order shall first have
been issued by the Finance Director. It is understood that it is necessary for all invoices
to be made out to the City of Fort Lupton, not to the Department securing the
merchandise. All invoices should be sent to: Fort Lupton Finance Department, 130
South McKinley Avenue, Fort Lupton, CO 80621.
Q. These instructions, the proposal forms, and specifications have been developed with the
hope of raising the standard of purchasing negotiations to a level wherein all
transactions will be mutually satisfactory. Your cooperation is invited.
IV. DEFINITIONS
3IPag
I I Y OF _..........
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A. "Standard": When the word "standard" is used in the specification to describe an item
of equipment or in assembly, it shall be construed to mean that item or assembly so
described shall be the latest regular product of the manufacturer thereof, identified by a
model or other designation, without the modification or omission of any of its usual
parts or the substitution of others therefore, except as hereafter specified, details,
capacities and ratings, conforming in every respect to the said manufacturer's catalog or
other printed matter describing the item or assembly. Standard subassemblies,
accessories, fittings, and finishes shall be construed to be those which are regularly
furnished as part of the principle unit or assembly and included in the selling price
thereof.
B. "Reputable Manufacturer": A manufacturer who has been engaged in the business of
fabricating the equipment specified for a reasonable period of time prior to the date set
for opening of bids and who can demonstrate to the satisfaction of the City of Fort
Lupton that said manufacturer has successfully installed equipment of the type proposed
to be furnished in at least three (3) instances and the performance of such equipment has
been satisfactory. Manufacturers having been engaged in the business of manufacturing
said equipment for a period of one (1) year prior to the date affixed for opening bids
shall, prima facie, be deemed to have been engaged in such business a reasonable length
of time.
C. "Or Equal": The specific equipment mentioned shall be understood as indicating the
type, function, minimum standard of design, efficiency, and quality desired and shall
not be construed in such a manner as to exclude manufacturer's equipment of
comparable quality, design, and efficiency.
V. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
A. Design: Any equipment to be purchased shall be the manufacturer's latest model of
production. Said equipment shall be of superior quality and suitable to the use for
which it is intended. The technical design shall be in line with the best practice in the
industry and the materials and workmanship entering into the construction shall be of
the kinds and qualities which will ensure long life, dependability, and low cost of
maintaining and repairing.
B. Pre -delivery Service: Office equipment is to be delivered, as directed, unpacked,
assembled, cleaned and adjusted for immediate use at a location designated by the
Finance Director of the City of Fort Lupton. Motor vehicles and other items of
equipment shall be ready for immediate use at the time of delivery to a designated
location. The equipment shall be clean and all instruments properly adjusted. The
inflation of tires must be checked, lubrication completed, the crank case checked for
proper oil level, and any other servicing normally provided by dealers shall be
performed. Operating and maintenance manuals shall be provided at the time of
delivery. Parts and price lists shall be included when special equipment is purchased or
when requested by the City of Fort Lupton.
C. Acknowledgment and Delivery Schedule of Initial Order: Time is of the essence.
Delivery date will be noted on page 6 of the bid packet. The successful bidder shall
acknowledge the receipt of the order and certify delivery as scheduled.
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D. Warranty: The successful bidder shall warrant that:
1. The goods to be supplied pursuant to this bid arc fit and sufficient for the
purpose intended;
2. The goods are merchantable, of good quality, and free from defects, whether
patent or latent, in material or workmanship; and
3. The goods sold to the City of Fort Lupton pursuant to this bid conform to the
minimum City specifications as established herein.
The successful bidder shall further warrant that he has title to the goods supplied and
that the goods are free and clear of all liens, encumbrances, and security interests. All
warranties made by the successful bidder, together with service warranties' and
guarantees shall run to the City of Fort Lupton and its successors and assigns.
E. Service Calls in the First One Year Period: The successful bidder shall bear all costs for
mileage, travel time, and service trucks used in the servicing (including repairs) of any
of the goods to be purchased by the City of Fort Lupton, pursuant to this bid for as
many service calls as are necessary for the first one (1) year period after said goods are
first supplied to the City of Fort Lupton.
F. General Information: Bidder shall submit with their bids the following information
pertaining to the equipment upon which the bids are submitted:
1. Detailed equipment specifications to include the warranty.
2. Descriptive literature.
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City of Fort Lupton
HOUSING REHABILITATION BID SOLICITATION
DESCRIPTION OF WORK
ADDRESS: 908 Fir Avenue
This home is being renovated using federal funds from the Neighborhood Stabilization Program. The City is
seeking bids from qualified contractors to complete the rehabilitation of this project.
All bids must be delivered in a sealed envelope prior to February 4, 2013 at 10:00 a.m. Address for delivery is:
City of Fort Lupton
130 South McKinley Ave
Fort Lupton, CO 80621
ATTENTION: Jeanelle Andersen
The home will be open for inspection on January 28th from 2:00p.m. until 5:00p.m. or by appointment.
Complete and return the summary bid sheet located at the end of this document after the description of work.
Note that bids must be valid for 90 days from bid date and work must be completed with 90 days of the date
the notice to proceed is signed by both parties. Failure to complete the project on time will result in a daily
fine of $250 unless a written change is issued and signed by both parties.
GENERAL REQUIREMENTS FOR WORK
FINAL CLEAN
Remove from site all construction materials, tools and debris. Sweep clean all exterior work areas. Vacuum all
interior work areas, removing all visible dust, stains, labels and tags. Clean all windows referenced in
specifications.
PERMITS
All required permits, including, but not limited to, electrical, plumbing, HVAC, etc. shall be obtained by the
contractor.
FINAL INSPECTIONS
It is the responsibility of the contractor to ensure that the home passes all necessary inspections upon the
completion of the rehab. This includes but is not limited to local inspection of project, energy audit and HUD's
Housing Quality Standards.
NEW MATERIALS REQUIRED
All materials used in connection with this work write-up are to be new, of first quality and without defects -
unless stated otherwise or pre -approved by Owner and Construction Specialist.
1 YEAR GENERAL WARRANTY
Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work
resulting there from, which appear within one year from final payment. Further, contractor shall furnish owner
with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to
release of the final payment.
WORK TIMES
Contractors and their sub -contractors shall schedule working hours between 8:00am and 6:00pm Monday
through Friday. Requests to work on weekends and before or after these hours must be approved by the
homeowner.
EXTERIOR
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1. REPLACE WINDOWS
Remove and appropriately discard entire existing window units throughout the house. Install new Low E double
pane vinyl windows, white in color with minimum 3/4" glazing, "Energy Star" seal, and minimum u -factor of
0.35. All windows should fit existing openings (unless noted below) and be complete with screens, locks, and all
necessary hardware. Include wrapping of windows at exterior and trimming at interior as needed. Caulk and seal
at perimeter of windows inside and out. Tempered glass to be used where required by code.
Patio door in the kitchen should be removed existing patio door and appropriately discarded. Provide and install
new double pane sliding door white in color meeting same specs as for windows, including trim, etc. Patio door
in the master bedroom should be removed and replaced with window of same height and size as other bedroom
windows.
WINDOW CHART
TOTAL WINDOWS REPLACED:
Living Room
2
Kitchen
1
Dining Area
Sliding door to be replaced plus one window
Bedroom 1
Sliding door to be replaced with window plus
1
Bedroom 2
1
Bedroom 3
1
Bath (Full)
1
Bath (3/4)
1
Hall
0
2. EXTERIOR DOORS
Remove, package and dispose of the front door, frame and casing. Install a pre -hung, insulated, 6 panel, metal -
skinned door including magnetic weather stripping, interlocking threshold, wide angle peep site, dead bolt and
entrance lock -sets (crescent glass). Re -trim opening with 1" x 6" casing and brick molding. Prime and paint,
color to be selected by owner. Remove back door from basement and close off.
3. FRONT AND BACK DECKs AND STEPS
Both front and back deck and steps should be removed and replaced with same size porches. The concrete steps
to exterior basement door are to be removed and filled in with appropriate slope away from house. The porch
from the back bedroom should be removed.
4. SIDING
Replace siding and trim. Siding and paint colors determined by owner. Replacing all deteriorated exterior
building components. Wrap home with Tyvek vapor/ infiltration bather. Hang vinyl clapboard siding (color
selected by owner) with 50 year warranty, including all cornice, corner, door and window trim.
5. REPLACE ROOF
Strip existing roofing material from structure to decking and remove same from site. Remove existing skylights.
Replace decking in these areas and remove and replace decking elsewhere where damaged. Provide and install
new felt paper under-layment, new 30 year architectural asphalt shingles (color per owner), modified roofing
where required by code, valley flashing, plumbing flashing, sealing of chimney where needed, and new metal
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drip edge at perimeter. Remove and replace any existing roof vents and add as needed to ensure code
requirement for same is met. Include replacement of damaged freeze board. Install soffits and fascia.
6. REPLACE GUTTER, 5" SEAMLESS ALUMINUM
Dispose of existing gutter. Install 5", K- type, seamless, .027 gauge aluminum gutter to service roof. Color
choice by owner. Install extensions as necessary to run water away from house.
7. LANDSCAPING
All trees and bushes should be trimmed away from house and foundation. All waste should be appropriately
disposed of off -site.
8. DRIVEWAY
Pave driveway area with pad large enough for two cars per city requirements.
9. HOUSE NUMBER SET
Install 3" high metal or PVC house numbers on a 1"x 4" pine backer -board painted with 2 coats of low-VOC
exterior white latex paint.
10. MAILBOX
Install mailbox on post at the bottom of the front porch.
INTERIOR
11. DRYWALL
Remove drywall in any areas where present. Replace drywall throughout the home. Insulate behind walls to
highest R value possible. Repair or replace trim as necessary. Paint ceilings two coats in FLAT CEILING
WHITE & walls in EGGSHELL OR SATIN finish cut -in neatly to trim & at all corners & edges. Paint used by
the contractor shall be low-VOC (volatile organic compounds) and free of any lead or mercury. All areas shall
be properly cleaned upon completion of painting.
12. BASEMENT
Remove all framing in the basement except load bearing walls to create unfinished basement.
13. KITCHEN
REPLACE AND RECONFIGURE ALL KITCHEN CABINETS, WOOD WALL -PLYWOOD
Remove & legally dispose of cabinets, countertops, appliances, etc. Install new kitchen cabinets, countertops,
range hood and appliances according to specifications below.
CABINETS: Upper cabinets will be either: a) 42" installed to ceiling OR b) will be 36" trimmed with a stained
oak crown, OR c) will be 36" with a trimmed drywall or plywood soffit. Install upper cabinets constructed of
solid hardwood face -frames and doors with 1/2" plywood carcasses & floors. Carcasses will be joined using
metal or plastic corner bracing. Install bright brass or brushed chrome knobs & pulls on all doors even when
finger grooves exist. Owner will choose style & finish from those available in line proposed by contractor and
approve cabinet layout based upon plan submitted by the contractor.
Current cabinets and layout will stay, countertops and sink will be replaced, and appliances provided.
COUNTER TOP: Install high density Formica countertop. Seal all bare wood and wood composite surfaces
including the underside of the countertop with a low-VOC sealant. Screw to base cabinet a square edged
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counter top. Provide end -caps and cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking
to match wall color. Owner will select countertop color from among options presented by the contractor.
APPLIANCES
• ELECTRIC STOVE, 30"-- Install a white, 30" wide electric stove including oven and electrical
connections.
• REFRIGERATOR, 18 CF, ENERGY STAR --Install an ENERGY STAR approved 2 -door, top freezer,
white, frost free refrigerator with at least 17.5 -cubic feet.
• 8491 DISHWASHER, 2 -CYCLE --Provide and install a 24" white, 2 -cycle, built- in Energy Star®
labeled dishwasher including all alterations and connections to plumbing and electric system. Whirlpool
#: 267844 Models: DU 811 S WPU - or - GE Model GSD1300NWW
W W
RANGE HOOD (EXTERIOR VENTED): Install an exterior ducted enameled range hood with integral
minimum 2 -speed fan control and light switched separately capable of a minimum 100-cfm at a maximum of 10
sones. Attach hood to cabinet with screws. Include metal vent with all seams sealed with duct mastic, and roof
or wall cap/damper assembly flashed appropriately for the exterior finish. Color choice is white.
FAUCET, KITCHEN SINGLE LEVER: Install a single lever, washer -less, metal bodied faucet with 15 -year
drip -free guarantee and maximum flow of 2 gallons per minute (2.0 GPM).
SINK, DOUBLE BOWL COMPLETE: Install a 22 -gauge 33" x 22" x 7" double bowl, stainless steel, self
rimming kitchen sink including a steel, metal body faucet, rated at 2.0 GPM or less, with a 15 -year drip- free
warranty, grease trap, supply lines, full port ball type shut-off valves & escutcheon plates on all supply & drain
lines. NOTE: All copper is to be soldered (no compression fittings) & all PVC fittings glued.
14. BATH (FULL)
Install new cabinets, counter tops and sinks, replace toilet seat, remove frame for shower doors and replace with
rod for shower curtain, check all plumbing, install new bath fan, sized appropriately.
INSTALL BATH CABINETS, WOOD WALL -PLYWOOD: Install vanity using same cabinets as selected for
the kitchen. Install bright brass or brushed chrome knobs & pulls on all doors even when finger grooves exist.
Owner will choose style & finish from those available in line proposed by contractor, as with kitchen.
INSTALL COUNTER TOP: Install high density Formica countertop (same as kitchen). Seal all bare wood and
wood composite surfaces including the underside of the countertop with a low-VOC sealant. Screw to base
cabinet. Provide end -caps and cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking to
match wall color. Owner's choice of in -stock color and texture.
SINK: Install sink in counter top and caulk around edges.
FAUCET, LAVATORY SINGLE LEVER: Install a washer -less, single control, metal bodied faucet with a 15 -
year drip -free warranty and a maximum flow rate of 2.0 GPM. Include chromed brass shut off valves and trap if
not existing.
BATHTUB/SHOWER, 5' FIBERGLASS, COMPLETE: Install a 5', 4 piece, Tub/Shower -Complete Unit
fiberglass tub and shower unit complete with lever operated pop up drain and overflow, PVC waste, single lever
shower diverter, shower rod
SHOWER HEAD, 2 -GPM: Install a chrome -plated brass shower head with a maximum 2.0 gallons per minute
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flow rate. Include arm where required. Note: any low -flow showerhead should be controlled by a valve that has
been designed, tested, and verified to function safely at the reduced flow rate.
FAN/LIGHT FIXTURE -ENERGY STAR, 2008: Install an Energy Star approved ceiling -mounted Fan/Light
fixture rated for a min 100 watts w/ an exterior ducted vent fan capable of min. 80-CFM operating at 1 Sone or
less, vented w/ damper to exterior such as NuTone QTREN080FLT. Switch fan & light using a single switch
with a time delay for the fan such as the EFI Fan/Light Time Delay Switch part # 5100.505 (in Ivory)
http://www.energyfederation.org/consumer/default.php/cPath/39 766 134 or equipped with a humidistat
sensor. Install 4" metal duct and vent to the exterior ideally through a wall or gable end using a 4" hooded vent
with damper. All duct seams shall be sealed with duct mastic. Insulate the ductwork with vinyl or foil faced R-
6 minimum duct insulation. Repair any damage to the ceiling installation and air seal fan/light assembly to the
ceiling with low-VOC caulk.
ACCESSORY SET, CHROME: Install a chrome -plated steel bathroom accessory set consisting of one 24"
towel bars and toilet paper holder.
15. BATH (3/4 bath)
Install new shower, cabinets, counter tops and sinks, replace toilet, check all plumbing, install new bath fan,
sized appropriately.
SHOWER: Install a 36"x36" one piece, fiberglass shower stall including PVC waste, molded base, metal two
handle shower diverter, shower rod and shower head.
INSTALL COUNTER TOP: Install high density Formica countertop selected by owner (same as kitchen). Seat
all bare wood and wood composite surfaces including the underside of the countertop with a low-VOC sealant.
Screw to base cabinet. Provide end -caps and cutout for sink. Caulk countertop to adjoining walls with low-
VOC caulking to match wall color.
SINK: Install sink in counter top and caulk around edges.
FAUCET, LAVATORY SINGLE LEVER: Install a washer -less, single control, metal bodied faucet with a 15 -
year drip -free warranty and a maximum flow rate of 2.0 GPM. Include chromed brass shut off valves and trap if
not existing.
SHOWER HEAD, 2 -GPM: Install a chrome -plated brass shower head with a maximum 2.0 gallons per minute
flow rate. Include arm where required. Note: any low -flow showerhead should be controlled by a valve that has
been designed, tested, and verified to function safely at the reduced flow rate.
FAN/LIGHT FIXTURE -ENERGY STAR, 2008: Install an Energy Star approved ceiling -mounted Fan/Light
fixture rated for a min 100 watts w/ an exterior ducted vent fan capable of min. 80-CFM operating at 1 Sone or
less, vented w/ damper to exterior such as NuTone QTREN080FLT. Switch fan & light using a single switch
with a time delay for the fan such as the EFI Fan/Light Time Delay Switch part # 5100.505 (in Ivory)
http://www.energyfederation.org/consumer/default.php/cPath/39 766 134 or equipped with a humidistat
sensor. Install 4" metal duct and vent to the exterior ideally through a wall or gable end using a 4" hooded vent
with damper. All duct seams shall be scaled with duct mastic. Insulate the ductwork with vinyl or foil faced R-
6 minimum duct insulation. Repair any damage to the ceiling installation and air seal fan/light assembly to the
ceiling with low-VOC caulk.
ACCESSORY SET, CHROME: Install a chrome -plated steel bathroom accessory set consisting of one 24"
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towel bars and toilet paper holder.
16. REPLACE FLOORING THROUGHOUT HOUSE
Remove and replace carpet where existing, refinish hardwood where present and finish remaining areas in living
space with vinyl flooring
CARPET AND PAD, REMOVE AND REPLACE: Remove carpet, pad, metal edge strips and tack strips to a code
legal dump. Install FHA approved, Nylon/Olefin blend cut pile weave carpet. Install over a matched 1/2" medium
density rebond pad w/ a minimum of seams. Carpet and Pad must meet the Carpet and Rug Institute's Green Label
certification. Stretch carpet to eliminate puckers, scallops & ripples. Include tacklers strips, metal edge strips &
mending tape to cover entire floor including closets. Use same carpet in all locations specified.
VINYL
If necessary install 1/4" underlayment grade plywood, using 7d screw shank or cement coated nails, or narrow crown
staples, 6" on center allowing a 1/4" gap at wall.
Install 070" thick, backed vinyl sheet goods w/ minimum seams, per manufacturer's recommendations. Caulk edges
of vinyl w/clear silicone caulk to create positive seal. Install metal edge strips in openings & shoe molding.
REFINISH WOOD FLOORS WHERE EXISTING: Counter sink all nails and fill holes. Drum sand and edge floor
finishing with 120 grit sandpaper. Vacuum and tack rag room. Apply a coat of Minwax Water Based Polyurethane
Base Coat followed by 3 coats of Minwax Water -Based Polyurethane for Floors, or a floor finish that complies with
regulation 8, rule 51, of the Bay Area Air Quality Management District and may not exceed 250 grams of VOC per
liter of coating as thinned to the manufacturer's maximum recommendation, excluding the volume of any water,
exempt compounds, or colorant added to the tint bases.
17. UTILITY ROOM (basement)
DRYER VENT
Install 4" rigid aluminum vent tubing from the specified dryer location to a 4" wall mounted dryer vent hood with a
back -flow preventer and NO screening. Do not fasten with nails, screws or other fasteners that protrude into the
interior of the exhaust duct. Seal all seams in the system with duct mastic or aluminum foil tape, not duct tape.
Secure duct and hood to framing.
CLOTHES WASHING MACHINE HOOK-UP
Install a two-inch PVC stand pipe with trap, and a single lever "quick shutoff' washing machine valve with hot and
cold threaded hose outlets to service a washing machine.
WASHER CIRCUIT 110\20 -AMP
Install a flush or surface mounted duplex outlet for a washing machine on a separate 20 -amp circuit using #12 copper
NM cable.
DRYER CIRCUIT, 30 -AMP
Install 220 volt, 30 amp, surface mounted receptacle on an individual circuit.
18. HVAC
FURNACE 90+ GAS — REMOVE AND REPLACE: Remove existing furnace, recycle all metal components and
dispose of all other materials in a code legal dump.
Install a 90+ gas fired forced air furnace with minimum AFUE rating of 90% on 2" patio block to existing duct work
& gas line. New furnace to be vented with PVC piping per manufacturer's specifications. New furnace will have
minimum limited warranties of: 20 years on heat exchangers; 5 years on parts. Include auto set back thermostat
controls, vent pipe & new shut- off valve. Rework cold air return if necessary to ensure easy access, good fit & easy
replacement of air filter. An exterior return air filter box shall be installed on one side, both sides, or bottom of new
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furnace. Seal all exposed duct joints as a part of this item with Duct Mastic. Remove all existing cloth duct tape
prior to installing mastic. All registers in the home are to be sealed with caulk to prevent energy loss. Replace
registers if required.
AIR CONDITIONING UNIT: Install a 1300 SEER air conditioning unit, model to be approved by owner.
19. PLUMBING ALLOWANCE
All plumbing in the interior and exterior of the home should be inspected by a licensed plumber. Plumbing
components should be replaced and redesigned as necessary in order to meet code. Ensure that hose bibs are installed
at both the front and back of the house.
20. WATER HEATER, 40 GALLON GAS
Install a 4- gallon, glass lined, high recovery, insulated to R-7, gas water heater with a 10 -year warranty. Include
pressure and temperature relief valve, discharge tube to within 6" of floor or to outside of structure, vent, thimble, and
gas piping from shut-off valve to fixture. Dispose of old water heater in code legal dump.
21. INSULATION
INSULATE SILL BOXES
Replace sill plate where current sill plate is rotted. Using closed cell spray foam, insulate all basement sill boxes.
SEALING FLOOR AND WALL PENETRATIONS: Seal all floor and wall penetrations created by plumbing, gas
lines, electrical boxes and outlets with spray foam. Take care to seal all joints without excess foam.
MORTAR REPAIR: Repair mortar on foundation wall as necessary.
SEALING WALL AND CEILING PENETRATIONS: Seal all wall and ceiling penetrations created by plumbing,
gas lines, electrical boxes and outlets with spray foam. Take care to seal all joints without excess foam.
INSULATION: Remove all existing insulation and re -insulate attic by blowing in cellulose. Determine amount of
cellulose needed to achieve an R value of 50. Insulation of attic includes dense packing of any existing rafter bays.
Basement insulation specs here.
22. ELECTRIC
REWIRE TO CODE, REPLACE ALL LIGHT FIXTURES AS NECESSARY AND INSTALL COVER PLATES
THROUGHOUT THE HOME.
Rewire unit to current National Electric Code including but not limited to: surface mount GFI in bathroom & kitchen;
15 -amp grounded tamperproof receptacles on all usable walls; switched lights in all halls, kitchen, bathrooms, and
utility room. Install Energy Star rated ceiling mounted fans in each bedroom and the living room with switch at room
entrance. Install hard wired smoke and carbon monoxide detectors; phone outlets, cover plates; counter receptacles;
and circuits. Fish all wire and repair all tear -out. Replace exterior lights with two lamp halogen, dusk to dawn fixture
with motion activated higher light level function.
23. CLOSETS
CLOSET POLE
Field measure and install I-1/2" diameter wood closet pole and sockets in all three closets.
24. INSTALL SUMP PUMP
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BID
SUMMARY
Address
Company
908 Fir Avenue
ITEM
DESCRIPTION
$$COST
Exterior
I
Replace Windows -house and garage
2
Exterior Doors
3
Front and Back deck and steps
4
Siding
5
Replace Roof
6
Gutters
7
Landscaping
8
Driveway
9
House Number Set
10
Mailbox
Interior
11
Drywall
12
Basement
13
Kitchen
14
Bath
15
Bath (3/4)
16
Replace Flooring
17
Utility Room
18
HVAC
19
Plumbing
20
Water Heater
21
Insulation
22
Electric
23
Closets
23
Sump Pump
TOTAL COST
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Ms. Jeanette Andersen
Project Coordinator
130 South McKinley Avenue
Fort Lupton, Colorado 80621
Dear Ms. Andersen:
The undersigned having become familiar with the specifications for Housing Rehabilitation Services
and deliver to the City of Fort Lupton as set forth in the following schedule:
908 Fir Avenue $
DELIVERY DATE:
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes,
and includes any applicable permits and fees for installation. I further certify that the items offered for
intended use by the City of Fort Lupton will meet all specifications is has so indicated in this bid form.
The Council of the City of Fort Lupton reserves the right to reject any or all bids, to waive any
informality in bids, and to accept the bid that, in the opinion of the Council, is to the best interests of the
Council and of the City of Fort Lupton. The Council of the City of Fort Lupton shall give preference to
residents of Fort Lupton bidders in all cases where the bids are competitive in price and quality.
FIRM BY
BUSINESS ADDRESS TITLE
CITY, STATE, ZIP CODE DATE
TELEPHONE NO.
FAX NO. TAXPAYER I.D.#
DOES YOUR BID MEET OUR SPECIFICATIONS? YES NO
CITY OF FORT LUPTON IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION
NO.98-02812-0000. CITY OF FORT LUPTON FAX NUMBER IS #303-857-609
15
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CITY OF FORT LUPTON
CERTIFICATION STATEMENT REGARDING ILLEGAL ALIENS
The Vendor, whose name and signature appear below, certifies and agrees as follows:
1. The Vendor shall comply with provisions of CRS 8-17.5-101 et seq.
2. The Vendor shall not knowingly employ or contract with an illegal alien to perform work under
this purchase order or enter into a contact with a subcontractor that knowingly employs or
contracts with an illegal alien.
3. The Vendor represents, warrants, and agrees that it (i) has verified that it does not employ
any illegal aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Social Security Administration and Department of Homeland Security, or
(ii) otherwise shall comply with the requirements of CRS 8-(2)(b)(I).
4. The Vendor shall comply with all reasonable requests made in the course of an investigation
by the Colorado Department of Labor and Employment. If the Vendor fails to comply with any
requirement of this provision or CRS 8-17.5-101 et seq., the City may terminate the above
referenced purchase order for breach and the Vendor shall be liable for actual and
consequential damages to the City.
CERTIFIED and AGREED to this day of
VENDOR:
, 200_.
(Full Legal Name)
BY:
Signature of Authorized Representative(s)
VENDOR(S) CANNOT BEGIN WORK UNTIL THIS COMPLETED FORM IS RETURNED TO THE CITY
OF FORT LUPTON.
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CITY COUNCIL OF FORT LUPTON, STATE OF COLORADO,
BY AND THROUGH ITS FINANCE DIRECTOR
DATE: January 24, 2013
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING
PROCESS OF THE CITY OF FORT LUPTON. ALL ITEMS MAY NOT BE APPLICABLE.
ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 7.
I. NOTICE TO BIDDERS
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, wishes to purchase the following:
Housing Rehabilitation Services
902 Longview Drive
Neighborhood Stabilization Grant
B. Sealed or faxed bids the above stated merchandise, equipment, and/or services will be received
at the office of the City of Fort Lupton Finance Director, 130 South McKinley Avenue, Fort
Lupton, Colorado, 80621 until: Tuesday, Feb. 12th — at 10:00 A.M.
C. OPEN ILO' SE inspections of property: Monday, January 28th from 2:00 P.M to 5:00 P.M. or
by appointment.
D. It is tentatively scheduled to be presented to the Weld County Commissioners on
February 13, 2013.
II. INVITATION TO BID
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, requests bids for the purchase of the above -listed merchandise,
equipment, and/or services.
B. Said product shall be for the benefit of: CITY OF FORT LUPTON, 130 S. McKinley
Ave., FORT LUPTON, COLORADO 80621.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less
all taxes and discounts, and shall, in every way, be the total net price which the bidder
will expect the City of Fort Lupton to pay if awarded the bid.
D. All bids must be sealed in envelopes that have the bid number and title of the bid typed or
printed in plain sight. One original and one copy of the Bid must be submitted at the time of
the bid opening. One complete bid document, which will be the only official copy of the bid,
shall be filed at the finance department. After certification of the bid, by finance, the other
copy will be sent to the applicable department(s) for review. Bids may be faxed to 303-857-
6090 attention finance; and the vendor must include the following statement on the
facsimile, "I hereby waive my right to a sealed bid". (If faxing your bid, please send hard
copy of bid for our files).
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III. INSTRUCTIONS TO BIDDERS
A. Bids shall be typewritten or written in ink on forms prepared by the City of Fort Lupton
Finance Department. Each bid must give the full business address of bidder and be
signed by him with his usual signature. Bids by partnerships must famish the full
names of all partners and must be signed with the partnership name by one of the
members of the partnership or by an authorized representative, followed by the
signature and title of the person signing. Bids by corporations must be signed with the
legal name of the corporation, followed by the name of the state of the incorporation
and by the signature and title of the president, secretary, or other person authorized to
bind it in the matter. The name of each person signing shall also be typed or printed
below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be
held to be the bid of the individual signing. When requested by the Finance Director,
satisfactory evidence of the authority of the officer signing in behalf of a corporation
shall be furnished. All corrections or erasures shall be initialed by the person signing
the bid. All bidders shall agree to comply with all of the conditions, requirements,
specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid
forms shall be suitably filled in.
B. Bids may be withdrawn upon written request to the Finance Director received from
bidders prior to the time fixed for opening. Negligence on the part of bidder in
preparing the bid confers no right for the withdrawal of the bid after it has been opened.
C. Bidders arc expected to examine the conditions, specifications, and all instructions
contained herein. Failure to do so will be at the bidder's risk.
D. Bidders shall not stipulate in their proposals any conditions not contained in the
instructions and specifications herein unless specifically requested by the special
instructions attached hereto. Any proposal which fails to comply with the letter of the
instructions and specifications herein may be rejected.
E. Late or unsigned bids may not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the City of Fort Lupton Finance Department on
or prior to the time indicated in Section I., entitled "Notice to Bidders."
F. When approximate quantities are stated, the City of Fort Lupton reserves the right to
increase or decrease quantity as best fits its needs.
G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of
bids.
H. Any item supplied to the City of Fort Lupton shall be new and of the manufacturer's
current model unless otherwise specified.
1. In accordance with purchasing procedures of the City of Fort Lupton, the Council will
give preference to residents of the City of Fort Lupton in all cases where said bids arc
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competitive in price and quality. It is also understood that the Council of the City of
Fort Lupton will give preference to suppliers from the State of Colorado, in accordance
with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books,
stationery, records, printing, lithographing or other supplies for any officer of the City.
J. All discounts shall be figured from the date of delivery and acceptance of the articles, or
in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this
be subsequent to delivery and acceptance.
K. Substitutions or modifications to any of the terms, conditions, or specifications of this
bid package which arc made by the City of Fort Lupton, after the bids have been
distributed to prospective bidders, and prior to the date and time of bid opening, will be
made in writing and signed by Finance Director. No employee of the City of Fort
Lupton is authorized in any way to modify any of the terms, conditions, or
specifications of this bid without written approval of said Finance Director. This is not
to imply that bids will not be accepted or considered with specifications which are
different from those herein. Any item which does not meet all the terms, conditions, or
specifications of this bid, must be clearly indicated on a separate sheet of paper,
attached to the bid specification and proposal sheets and returned with the bid.
L. The successful bidder shall indemnify and hold harmless the City of Fort Lupton,
against all claims for royalties, for patents or suit for infringement thereon, which may
be involved in the manufacture or use of the material to be furnished.
M. All goods shall remain the property of the seller until delivered to and accepted by the
City of Fort Lupton.
N. Bids received prior to the time of opening will be kept unopened in a secure place. No
responsibility will attach to the Finance Director for the premature opening of a bid not
properly addressed and identified.
O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the
Council of the City of Fort Lupton within a reasonable time or period constitutes a
contract. The Fort Lupton City Council, reserves the right to reject any and all bids, to
waive any informalities in bids, and to accept the bid that, in the opinion of the Council,
is to the best interests of the Council and of the City of Fort Lupton.
P. No delivery shall become due or be accepted unless a purchase order shall first have
been issued by the Finance Director. It is understood that it is necessary for all invoices
to be made out to the City of Fort Lupton, not to the Department securing the
merchandise. All invoices should be sent to: Fort Lupton Finance Department, 130
South McKinley Avenue, Fort Lupton, CO 80621.
Q. These instructions, the proposal forms, and specifications have been developed with the
hope of raising the standard of purchasing negotiations to a level wherein all
transactions will be mutually satisfactory. Your cooperation is invited.
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IV. DEFINITIONS
A. "Standard": When the word "standard" is used in the specification to describe an item
of equipment or in assembly, it shall be construed to mean that item or assembly so
described shall be the latest regular product of the manufacturer thereof, identified by a
model or other designation, without the modification or omission of any of its usual
parts or the substitution of others therefore, except as hereafter specified, details,
capacities and ratings, conforming in every respect to the said manufacturer's catalog or
other printed matter describing the item or assembly. Standard subassemblies,
accessories, fittings, and finishes shall be construed to be those which are regularly
furnished as part of the principle unit or assembly and included in the selling price
thereof.
B. "Reputable Manufacturer": A manufacturer who has been engaged in the business of
fabricating the equipment specified for a reasonable period of time prior to the date set
for opening of bids and who can demonstrate to the satisfaction of the City of Fort
Lupton that said manufacturer has successfully installed equipment of the type proposed
to be furnished in at least three (3) instances and the performance of such equipment has
been satisfactory. Manufacturers having been engaged in the business of manufacturing
said equipment for a period of one (1) year prior to the date affixed for opening bids
shall, prima facie, be deemed to have been engaged in such business a reasonable length
of time.
C. "Or Equal": The specific equipment mentioned shall be understood as indicating the
type, function, minimum standard of design, efficiency, and quality desired and shall
not be construed in such a manner as to exclude manufacturer's equipment of
comparable quality, design, and efficiency.
V. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
A. Design: Any equipment to be purchased shall be the manufacturer's latest model of
production. Said equipment shall be of superior quality and suitable to the use for
which it is intended. The technical design shall be in line with the best practice in the
industry and the materials and workmanship entering into the construction shall be of
the kinds and qualities which will ensure long life, dependability, and low cost of
maintaining and repairing.
B. Pre -delivery Service: Office equipment is to be delivered, as directed, unpacked,
assembled, cleaned and adjusted for immediate use at a location designated by the
Finance Director of the City of Fort Lupton. Motor vehicles and other items of
equipment shall be ready for immediate use at the time of delivery to a designated
location. The equipment shall be clean and all instruments properly adjusted. The
inflation of tires must be checked, lubrication completed, the crank case checked for
proper oil level, and any other servicing normally provided by dealers shall be
performed. Operating and maintenance manuals shall be provided at the time of
delivery. Parts and price lists shall be included when special equipment is purchased or
when requested by the City of Fort Lupton.
C. Acknowledgment and Delivery Schedule of Initial Order: Time is of the essence.
Delivery date will be noted on page 6 of the bid packet. The successful bidder shall
acknowledge the receipt of the order and certify delivery as scheduled.
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D. Warranty: The successful bidder shall warrant that:
1. The goods to be supplied pursuant to this bid are fit and sufficient for the
purpose intended;
2. The goods are merchantable, of good quality, and free from defects, whether
patent or latent, in material or workmanship; and
3. The goods sold to the City of Fort Lupton pursuant to this bid conform to the
minimum City specifications as established herein.
The successful bidder shall further warrant that he has title to the goods supplied and
that the goods are free and clear of all liens, encumbrances, and security interests. All
warranties made by the successful bidder, together with service warranties' and
guarantees shall run to the City of Fort Lupton and its successors and assigns.
E. Service Calls in the First One Year Period: The successful bidder shall bear all costs for
mileage, travel time, and service trucks used in the servicing (including repairs) of any
of the goods to be purchased by the City of Fort Lupton, pursuant to this bid for as
many service calls as are necessary for the first one (1) year period after said goods are
first supplied to the City of Fort Lupton.
F. General Information: Bidder shall submit with their bids the following information
pertaining to the equipment upon which the bids are submitted:
1. Detailed equipment specifications to include the warranty.
2. Descriptive literature.
City of Fort Lupton
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REQUEST NO.
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HOUSING REHABILITATION BID SOLICITATION
DESCRIPTION OF WORK
ADDRESS: 902 Longview Drive
This home is being renovated using funds from the Neighborhood Stabilization Program. This three -bedroom,
one -bath home (full basement) was purchased by the City of Fort Lupton. The City is seeking bids from
qualified contractors to complete the rehabilitation of this project. Lead paint and asbestos have been removed
from the home prior to rehabilitation work being completed.
All bids must be delivered in a sealed envelope prior to February 4, 2013, at 10:00 A.M. Address for delivery
is:
City of Fort Lupton
130 South McKinley Ave
Fort Lupton, CO 80621
ATTENTION: Jeanette Andersen
The home will be open for inspection on January 28 from 2:00 p.m. until 5:00 p.m. or by appointment.
Complete and return the summary bid sheet located at the end of this document after the description of work.
Note that bids must be valid for 90 days from bid date and work must be completed with 90 days of the date
the notice to proceed is signed by both parties. Failure to complete the project on time will result in a daily
fine of $250 unless a written change is issued and signed by both parties.
GENERAL REQUIREMENTS
FINAL CLEAN
Remove from site all construction materials, tools and debris. Sweep clean all exterior work areas. Vacuum all
interior work areas, removing all visible dust, stains, labels and tags. Clean all windows referenced in
specifications.
PERMITS
All required permits, including, but not limited to, electrical, plumbing, HVAC, etc. shall be obtained by the
contractor.
FINAL INSPECTIONS
It is the responsibility of the contractor to ensure that the home passes all necessary inspections upon the
completion of the rehab. This includes but is not limited to local inspection of project, energy audit and HUD's
Housing Quality Standards.
NEW MATERIALS REQUIRED
All materials used in connection with this work write-up are to be new, of first quality and without defects -
unless stated otherwise or pre -approved by Owner and Construction Specialist.
1 YEAR GENERAL WARRANTY
Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work
resulting there from, which appear within one year from final payment. Further, contractor shall furnish owner
with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to
release of the final payment.
WORK TIMES
Contractors and their sub -contractors shall schedule working hours between 8:00am and 6:00pm Monday
through Friday. Requests to work on weekends and before or after these hours must be approved by the
homeowner.
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EXTERIOR
1. REPLACE WINDOWS THROUGHOUT HOME AND IN THE GARAGE
Remove and appropriately discard entire existing window units throughout the house. Install new Low E double
pane vinyl windows, white in color with minimum 1/4" glazing, "Energy Star" seal, and minimum u -factor of
0.35. All windows should fit existing openings (unless noted below) and be complete with screens, locks, and all
necessary hardware. Include wrapping of windows at exterior and trimming at interior as needed. Caulk and seal
at perimeter of windows inside and out. Tempered glass to be used where required by code. Frame in the area
where window size changed in first floor bathroom.
For patio door: remove existing patio door and appropriately discard. Provide and install new double pane
sliding door white in color meeting same specs as for windows, including trim, etc.
WINDOW CHART
TOTAL WINDOWS REPLACED:
Living Room
1 (three sections)
Kitchen
0
Dining Area
Sliding glass door replaced
Bedroom 1
I
Bedroom 2
1
Bedroom 3
1
Bath
I (replace with high transom, openable)
Hall
0
Basement
6
2. EXTERIOR DOORS
Remove, package and dispose of front door, frame and casing. Install pre -hung, insulated, 6- panel, metal
skinned doors with crescent glass including magnetic weather stripping, interlocking threshold, wide angle peep
site, dead bolt and entrance lock. Prime and paint, color choice by owner.
Remove, package and dispose of back door, frame and casing. Install pre -hung, insulated, 6- panel, metal
skinned doors including magnetic weather stripping, interlocking threshold, wide angle peep site, dead bolt
(keyed same as front door) and entrance lock. Prime and paint, color choice by owner.
Remove, package and dispose of door between house and garage and replace with door that meets code for this
location. Replace with pre -hung steel insulated door with jamb, trim at both sides, new deadbolt lock keyed the
same as the front door, weather stripping, threshold, etc. Prime and paint, color choice by owner.
3. FLATWORK
Concrete should be removed from the back of the house and yard re -graded to slope away from house. Remove
concrete off site to code legal dump. New sidewalks should be installed as shown in the attached drawing.
Install concrete step (if required) and pad at back door from garage and new stairs and pad installed from back
sliding door. Remove existing porch to front door and replace. Remove existing sidewalk and replace in same
location.
4. FENCE
Repair or replace fence in current location.
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5. SIDING
Replace siding and trim, matching to existing. Siding and paint colors determined by owner. Hang vinyl
clapboard siding including all cornice, corner, door and window trim after replacing all deteriorated exterior
building components. Remove and replace eaves where rotted. Wrap home with Tyvek vapor/ infiltration
barrier and apply owner's choice of siding color, exposure and texture with 50 year warranty.
6. REPLACE ROOF
Strip existing roofing material from structure to decking and remove same from site. Remove and replace
decking where damaged. Provide and install new felt paper under-layment, new 30 year architectural asphalt
shingles, modified roofing where required by code, valley flashing, plumbing flashing, sealing of chimney
where needed, and new metal drip edge at perimeter. Remove and replace any existing roof vents and add as
needed to ensure code requirement for same is met. Include replacement of damaged freeze board. Install soffit
and fascia.
7. REPLACE GUTTER, 5" SEAMLESS ALUMINUM
Dispose of existing gutter. Install 5", K- type, seamless, .027 gauge aluminum gutter to service roof. Color
choice by owner. Install extensions as necessary to run water away from house.
8. LANDSCAPING
All rocks should be removed from site and grass reseeded as necessary. Trees should be removed from the area
immediately around the foundation of the house.
9. HOUSE NUMBER SET
Install 3" high metal or PVC house numbers on a 1"x 4" pine backer -board painted with 2 coats of low-VOC
exterior white latex paint.
10. MAILBOX
Dispose of mailbox and install a steel, black enamel finish, letter -size mail box with magazine rack and lock -eye
for padlock.
INTERIOR
11. INTERIOR DOORS
All interior doors should be replaced with new 6 -panel colonist doors. Closet doors also to be replaced as noted.
Include any necessary furring in of closet openings for new doors. All doors should be complete with necessary
hardware and door stops.
12. STAIRWAY
Install hand rail per code.
13. DRYWALL REPAIR
Drywall on walls and ceilings should be replaced or repaired as necessary. Insulate behind walls to the highest
level of R -value possible. Repair or replace trim as necessary. Paint ceilings two coats in FLAT CEILING
WHITE & walls in EGGSHELL OR SATIN finish cut -in neatly to trim & at all corners & edges. Paint used by
the contractor shall be low-VOC (volatile organic compounds) and free of any lead or mercury. All areas shall
be properly cleaned upon completion of painting.
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14. KITCHEN
REPLACE AND RECONFIGURE ALL KITCHEN CABINETS, WOOD WALL -PLYWOOD
Remove & legally dispose of cabinets, counters, appliances, etc. Install new kitchen cabinets, countertops, and
appliances according to specifications below.
CABINET: Upper cabinets will be either: a) 42" installed to ceiling OR b) will be 36" trimmed with a stained
oak crown, OR c) will be 36" with a trimmed drywall or plywood soffit. Install upper cabinets constructed of
solid hardwood face -frames and doors with 1/2" plywood carcasses & floors. Carcasses will be joined using
metal or plastic corner bracing. Install bright brass or brushed chrome knobs & pulls on all doors even when
finger grooves exist. Owner will choose style & finish from those available in line proposed by contractor and
approve cabinet layout based upon plan submitted by the contractor.
COUNTER TOP: Install high density Formica countertop. Seal all bare wood and wood composite surfaces
including the underside of the countertop with a low-VOC sealant. Screw to base cabinet. Provide end -caps
and cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking to match wall color. Owner
will select countertop color from among options presented by the contractor.
APPLIANCES
• ELECTRIC STOVE, 30"-- Install a white, 30" wide electric stove including oven and electrical
connections.
• REFRIGERATOR, 18 CF, ENERGY STAR--Insall an ENERGY STAR approved 2 -door, top freezer,
white, frost free refrigerator with at least 17.5 -cubic feet.
• 8491 DISHWASHER, 2 -CYCLE --Provide and install a 24" white, 2 -cycle, built- in Energy Star®
labeled dishwasher including all alterations and connections to plumbing and electric system. Whirlpool
#: 267844 Models: DU8 I I SWPU - or - GE Model GSD1300NW W
RANGE HOOD (EXTERIOR VENTED): Install an exterior ducted enameled range hood with integral
minimum 2 -speed fan control and light switched separately capable of a minimum 100-cfm at a maximum of 10
sones. Attach hood to cabinet with screws. Include metal vent with all seams sealed with duct mastic, and roof
or wall cap/damper assembly flashed appropriately for the exterior finish. Color choice is white.
FAUCET, KITCHEN SINGLE LEVER: Install a single lever, washer -less, metal bodied faucet with 15 -year
drip -free guarantee and maximum flow of 2 gallons per minute (2.0 GPM).
SINK, DOUBLE BOWL COMPLETE: Install a 22 -gauge 33" x 22" x 7" double bowl, stainless steel, self
rimming kitchen sink including a steel, metal body faucet, rated at 2.0 GPM or less, with a 15 -year drip- free
warranty, grease trap, supply lines, full port ball type shut-off valves & escutcheon plates on all supply & drain
lines. NOTE: All copper is to be soldered (no compression fittings) & all PVC fittings glued.
15. BATH
Note that bathroom window will be changed to a high transom window that extends over the one price
bath unit.
INSTALL BATH CABINETS, WOOD WALL -PLYWOOD: Install vanity using same cabinets as selected for
the kitchen. Install bright brass or brushed chrome knobs & pulls on all doors even when finger grooves exist.
Owner will choose style & finish from those available in line proposed by contractor, as with kitchen.
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INSTALL COUNTER TOP: Install high density Formica countertop (same as kitchen), Seal all bare wood and
wood composite surfaces including the underside of the countertop with a low-VOC sealant.
Screw to base cabinet a square edged recycled material counter top. Provide end -caps and cutout for sink.
Caulk countertop to adjoining walls with low-VOC caulking to match wall color.
SINK: Install sink in counter top and caulk around edges.
FAUCET, LAVATORY SINGLE LEVER: Install a washer -less, single control, metal bodied faucet with a 15 -
year drip -free warranty and a maximum flow rate of 2.0 GPM. Include chromed brass shut off valves and trap if
not existing.
BATHTUB/SHOWER, 5' FIBERGLASS, COMPLETE: Install a 5', 4 piece, Tub/Shower -Complete Unit
fiberglass tub and shower unit complete with lever operated pop up drain and overflow, PVC waste, single lever
shower diverter, shower rod
SHOWER HEAD, 2 -GPM: Install a chrome -plated brass shower head with a maximum 2.0 gallons per minute
flow rate. Include arm where required. Note: any low -flow showerhead should be controlled by a valve that has
been designed, tested, and verified to function safely at the reduced flow rate.
COMMODE, REPLACE Dual Flush, 2008: Install a "Dual Flush," 2 piece, close coupled, white, vitreous china
commode with flow rates of 1.6 and .9 GPF for its respective high and low flushes, such as a TOTO Aquia
CST414M Elongated Front, Dual Flush commode Toilet Kit, or any commode tested through the latest
"Maximum Performance" (MaP) testing sponsored by Canadian Water and Wastewater Association (CWWA),
the California Urban Water Conservation Council (CUWCC), the U.S.-Canadian Alliance for Water Efficiency
(AWE) and Veritec Consulting Inc. that has shown to score 800 or better on the MaP Flush Performance test
(grams of solid waste removed in a single flush).
See the following link for the January 2008 report.
htlp://www.cwwa.ca/pdf files/Map%201Ith%20Edition%20Full%20Reportl.pdf
Include a manufacturer's approved plastic or pressed wood white seat, supply pipe, shut-off valve, and wax seal.
FAN/LIGHT FIXTURE -ENERGY STAR, 2008: Install an Energy Star approved ceiling -mounted Fan/Light
fixture rated for a min 100 watts w/ an exterior ducted vent fan capable of min. 80-CFM operating at I Sone or
less, vented w/ damper to exterior such as NuTone QTREN080FLT. Switch fan & light using a single switch
with a time delay for the fan such as the EFI Fan/Light Time Delay Switch part # 5100.505 (in Ivory)
http://www.energyfcderation.org/consumer/dcfault.php/ePath/39 766 134 or equipped with a humidistat
sensor. Install 4" metal duct and vent to the exterior ideally through a wall or gable end using a 4" hooded vent
with damper. All duct seams shall be sealed with duct mastic. Insulate the ductwork with vinyl or foil faced R-
6 minimum duct insulation. Repair any damage to the ceiling installation and air seal fan/light assembly to the
ceiling with low-VOC caulk.
ACCESSORY SET, CHROME: Install a chrome -plated steel bathroom accessory set consisting of one 24"
towel bars and toilet paper holder.
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16. REPLACE FLOORING THROUGHOUT HOUSE
FLOOR SPECIFICATIONS:
Room
Current Flooring
Finish Flooring Application (see
specs below)
Living Room
Carpet
Vinyl/carpet
Kitchen
Vinyl
Vinyl
Dining Area
Vinyl
Vinyl
Bedroom 1
Carpet
Carpet
Bedroom 2
Carpet
Carpet
Bedroom 3
Carpet
Carpet
Bath
Vinyl
Vinyl
Hall
Vinyl
Vinyl
Basement
Vinyl
unfinished
REQUIREMENT RELATED TO ABOVE FLOORING:
CARPET AND PAD, REMOVE AND REPLACE: Remove carpet, pad, metal edge strips and tack strips to a
code legal dump. Install FHA approved, Nylon/Olefin blend cut pile weave carpet. Install over a matched 1/2"
medium density rebond pad w/ a minimum of seams. Carpet and Pad must meet the Carpet and Rug Institute's
Green Label certification. Stretch carpet to eliminate puckers, scallops & ripples. Include tackless strips, metal
edge strips & mending tape to cover entire floor including closets. Use same carpet in all locations specified.
VINYL
Replace subflooring with 1/4" underlayment grade plywood where required, using 7d screw shank or cement
coated nails, or narrow crown staples, 6" on center allowing a 1/4" gap at wall.
Install 070" thick, backed vinyl sheet goods w/ minimum seams, per manufacturer's recommendations. Caulk
edges of vinyl w/clear silicone caulk to create positive seal. Install metal edge strips in openings & shoe
molding.
17. UTILITY ROOM (basement)
DRYER VENT
Install 4" rigid aluminum vent tubing from the specified dryer location to a 4" wall mounted dryer vent hood
with a back -flow preventer and NO screening. Do not fasten with nails, screws or other fasteners that protrude
into the interior of the exhaust duct. Seal all seams in the system with duct mastic or aluminum foil tape, not
duct tape. Secure duct and hood to framing.
CLOTHES WASHING MACHINE HOOK-UP
Install a two-inch PVC stand pipe with trap, and a single lever "quick shutoff' washing machine valve with hot
and cold threaded hose outlets to service a washing machine.
WASHER CIRCUIT 110\20 -AMP
Install a flush or surface mounted duplex outlet for a washing machine on a separate 20 -amp circuit using #12
copper NM cable.
DRYER CIRCUIT, 30 -AMP
Install 220 volt, 30 amp, surface mounted receptacle on an individual circuit.
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18. HVAC
FURNACE 90+ GAS — REMOVE AND REPLACE: Remove existing furnace, recycle all metal components
and dispose of all other materials in a code legal dump. Install a 90+ gas fired forced air furnace with minimum
AFUE rating of 90% on 2" patio block to existing duct work & gas line. New furnace to be vented with PVC
piping per manufacturer's specifications. New furnace will have minimum limited warranties of: 20 years on
heat exchangers; 5 years on parts. Include auto set back thermostat controls, vent pipe & new shut- off valve.
Rework cold air return if necessary to ensure easy access, good fit & easy replacement of air filter. An exterior
return air filter box shall be installed on one side, both sides, or bottom of new furnace. Seal all exposed duct
joints as a part of this item with Duct Mastic. Remove all existing cloth duct tape prior to installing mastic. All
registers in the home are to be sealed with caulk to prevent energy loss. Replace any registers if required.
AIR CONDITIONING UNIT: Install a 1300 SEER air conditioning unit, model to be approved by owner.
19. PLUMBING ALLOWANCE
All plumbing in the interior and exterior of the home should be inspected by a licensed plumber. Plumbing
components should be replaced and redesigned as necessary in order to meet code. Ensure that hose bibs are
installed at both the front and back of the house.
20. WATER HEATER, 40 GALLON GAS
Install a 4- gallon, glass lined, high recovery, insulated to R-7, gas water heater with a 10 -year warranty.
Include pressure and temperature relief valve, discharge tube to within 6" of floor or to outside of structure,
vent, thimble, and gas piping from shut-off valve to fixture. Dispose of old water heater in code legal dump.
21. BASEMENT
All framing and paneling from the basement should be removed and the basement left unfinished.
22. INSULATION
INSULATE SILL BOXES: Using closed cell spray foam, insulate all sill boxes.
SEAL FLOOR AND WALL PENETRATIONS: Seal all floor and wall penetrations created by plumbing, gas
lines, electrical boxes and outlets with spray foam. Take care to seal all joints without excess foam.
MORTAR REPAIR: Repair mortar on foundation wall as necessary.
SEAL WALL AND CEILING PENETRATIONS: Seal all wall and ceiling penetrations created by plumbing,
gas lines, electrical boxes and outlets with spray foam. Take care to seal all joints without excess foam.
ATTIC: Remove all existing insulation and re -insulate attic by blowing in cellulose. Determine amount of
cellulose needed to achieve an R value of 50. Insulation of attic includes dense packing of any existing rafter
bays.
23. ELECTRIC
REWIRE TO CODE, REPLACE ALL LIGHT FIXTURES AS NECESSARY AND INSTALL COVER
PLATES THROUGHOUT THE HOME.
Rewire unit to current National Electric Code including but not limited to: surface mount GFI in bathroom &
kitchen; 15 -amp grounded tamperproof receptacles on all usable walls; switched lights in all halls, kitchen,
bathrooms, and utility room. Install Energy Star rated ceiling mounted fans in each bedroom and the living room
with switch at room entrance. Install hard wired smoke and carbon monoxide detectors; phone outlets, cover
plates; counter receptacles; and circuits. Fish all wire and repair all tear -out. Replace exterior lights with two
12
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REQUEST NO.
FTL130102
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COME PAINT YOUR FUTURE WITH US
lamp halogen, dusk to dawn fixture with motion activated higher light level function.
24. CLOSETS
Rebuild closets in back two bedrooms as shown on the attached drawing. Field measure and install 1-1/2"
diameter wood closet pole and sockets in all three closets.
25. INSTALL SUMP PUMP
26. GARAGE
OVERHEAD DOOR: Remove and discard existing overhead garage door. Provide and install new overhead
garage door (color selected by owner) to fit existing opening. Complete with all necessary hardware and keyed
lock. Include necessary framing and trim at both side of opening. Paint new door unit, color selected by owner.
Install new 1/3 hp chain drive garage door opener with two remote controls, etc., opener to be a listed unit of
medium quality.
DRYWALL: The garage wall contiguous with the house and the garage ceiling should be dry walled with 5/8
inch Type X drywall as required by code.
13Pag_
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REQUEST NO.
FTL130102
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COME PAINT YOUR
FUTURE WITH US
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REQUEST NO.
FTL130102
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COME PAINT YOUR FUTURE WITH US
BID
SUMMARY
Address
Company
902 Longview
ITEM
DESCRIPTION
$$COST
Exterior
1
Replace Windows -house and garage
2
Exterior Doors
3
Flatwork
4
Fence
5
Siding
6
Roof
7
Gutters
8
Landscaping
9
House Number Set
10
Mailbox
Interior
11
Interior Doors/Closets
12
Stairway (handrail)
13
Drywall
14
Kitchen
15
Bath
16
Replace Flooring
17
Utility Room
18
HVAC
19
Plumbing
20
Water Heater
21
Basement
22
Insulation
23
Electric
24
Closets
25
Sump Pump
26
Garage
TOTAL COST
15111a tie
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REQUEST NO.
FTL130102
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COME PAINT YOUR FUTURE WITH US
Ms. Jeanelle Andersen
Project Coordinator
130 South McKinley Avenue
Fort Lupton, Colorado 80621
Dear Ms. Andersen:
The undersigned having become familiar with the specifications for Housing Rehabilitation Services
and deliver to the City of Fort Lupton as set forth in the following schedule:
902 Longview Drive $
DELIVERY DATE:
1 certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes,
and includes any applicable permits and fees for installation. I further certify that the items offered for
intended use by the City of Fort Lupton will meet all specifications is has so indicated in this bid form.
The Council of the City of Fort Lupton reserves the right to reject any or all bids, to waive any
informality in bids, and to accept the bid that, in the opinion of the Council, is to the best interests of the
Council and of the City of Fort Lupton. The Council of the City of Fort Lupton shall give preference to
residents of Fort Lupton bidders in all cases where the bids are competitive in price and quality.
FIRM BY
BUSINESS ADDRESS TITLE
CITY, STATE, ZIP CODE DATE
TELEPHONE NO.
FAX NO. TAXPAYER I.D.#
DOES YOUR BID MEET OUR SPECIFICATIONS? YES NO
CITY OF FORT LUPTON IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION
NO.98-02812-0000. CITY OF FORT LUPTON FAX NUMBER IS #303-857-609
16 Pa
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REQUEST NO.
FTL 130102
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COME PAINT YOUR FUTURE WITH US
CITY OF FORT LUPTON
CERTIFICATION STATEMENT REGARDING ILLEGAL ALIENS
The Vendor, whose name and signature appear below, certifies and agrees as follows:
1. The Vendor shall comply with provisions of CRS 8-17.5-101 et seq.
2. The Vendor shall not knowingly employ or contract with an illegal alien to perform work under
this purchase order or enter into a contact with a subcontractor that knowingly employs or
contracts with an illegal alien.
3. The Vendor represents, warrants, and agrees that it (i) has verified that it does not employ
any illegal aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Social Security Administration and Department of Homeland Security, or
(ii) otherwise shall comply with the requirements of CRS 8-(2)(b)(I).
4. The Vendor shall comply with all reasonable requests made in the course of an investigation
by the Colorado Department of Labor and Employment. If the Vendor fails to comply with any
requirement of this provision or CRS 8-17.5-101 et seq., the City may terminate the above
referenced purchase order for breach and the Vendor shall be liable for actual and
consequential damages to the City.
CERTIFIED and AGREED to this day of , 200_.
VENDOR:
(Full Legal Name)
BY:
Signature of Authorized Representative(s)
VENDOR(S) CANNOT BEGIN WORK UNTIL THIS COMPLETED FORM IS RETURNED TO THE CITY
OF FORT LUPTON.
17IPi
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REQUEST NO.
FTL130103
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COME PAINT YOUR FUTURE WITH US
CITY COUNCIL OF FORT LUPTON, STATE OF COLORADO,
BY AND THROUGH ITS FINANCE DIRECTOR
DATE: January 24, 2013
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING
PROCESS OF THE CITY OF FORT LUPTON. ALL ITEMS MAY NOT BE APPLICABLE.
ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 7.
I. NOTICE TO BIDDERS
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, wishes to purchase the following:
Housing Rehabilitation Services
1023 Pacific Court
Neighborhood Stabilization Grant
B. Sealed or faxed bids the above stated merchandise, equipment, and/or services will be received
at the office of the City of Fort Lupton Finance Director, 130 South McKinley Avenue, Fort
Lupton, Colorado, 80621 until: Tuesday, Feb. 12"' — at 10:00 A.M.
C. OPEN BOLSL inspections of property: Tuesday, January 29ft' from 8:00 A.M to 11:00 A.M. or
by appointment.
D. It is tentatively scheduled to be presented to the Weld County Commissioners on
February 13, 2013.
II. INVITATION TO BID
A. The City of Fort Lupton of the County of Weld, State of Colorado, by and through its
Finance Director, requests bids for the purchase of the above -listed merchandise,
equipment, and/or services.
B. Said product shall be for the benefit of: CITY OF FORT LUPTON, 130 S. McKinley
Ave., FORT LUPTON, COLORADO 80621.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less
all taxes and discounts, and shall, in every way, be the total net price which the bidder
will expect the City of Fort Lupton to pay if awarded the bid.
D. All bids must be sealed in envelopes that have the bid number and title of the bid typed or
printed in plain sight. One original and one copy of the Bid must be submitted at the time of
the bid opening. One complete bid document, which will be the only official copy of the bid,
shall be filed at the finance department. After certification of the bid, by finance, the other
copy will be sent to the applicable department(s) for review. Bids may be faxed to 303-857-
6090 attention finance; and the vendor must include the following statement on the
facsimile, "I hereby waive my right to a sealed bid". (If faxing your bid, please send hard
copy of bid for our files).
Ii'a
C11 Y OY
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REQUEST NO.
FTL130103
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III. INSTRUCTIONS TO BIDDERS
A. Bids shall be typewritten or written in ink on forms prepared by the City of Fort Lupton
Finance Department. Each bid must give the full business address of bidder and be
signed by him with his usual signature. Bids by partnerships must furnish the full
names of all partners and must be signed with the partnership name by one of the
members of the partnership or by an authorized representative, followed by the
signature and title of the person signing. Bids by corporations must be signed with the
legal name of the corporation, followed by the name of the state of the incorporation
and by the signature and title of the president, secretary, or other person authorized to
bind it in the matter. The name of each person signing shall also be typed or printed
below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be
held to be the bid of the individual signing. When requested by the Finance Director,
satisfactory evidence of the authority of the officer signing in behalf of a corporation
shall be furnished. All corrections or erasures shall be initialed by the person signing
the bid. All bidders shall agree to comply with all of the conditions, requirements,
specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid
forms shall be suitably filled in.
B. Bids may be withdrawn upon written request to the Finance Director received from
bidders prior to the time fixed for opening. Negligence on the part of bidder in
preparing the bid confers no right for the withdrawal of the bid after it has been opened.
C. Bidders arc expected to examine the conditions, specifications, and all instructions
contained herein. Failure to do so will be at the bidder's risk.
D. Bidders shall not stipulate in their proposals any conditions not contained in the
instructions and specifications herein unless specifically requested by the special
instructions attached hereto. Any proposal which fails to comply with the letter of the
instructions and specifications herein may be rejected.
E. Late or unsigned bids may not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the City of Fort Lupton Finance Department on
or prior to the time indicated in Section I., entitled "Notice to Bidders."
F. When approximate quantities are stated, the City of Fort Lupton reserves the right to
increase or decrease quantity as best fits its needs.
G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of
bids.
H. Any item supplied to the City of Fort Lupton shall be new and of the manufacturer's
current model unless otherwise specified.
I. In accordance with purchasing procedures of the City of Fort Lupton, the Council will
give preference to residents of the City of Fort Lupton in all cases where said bids are
competitive in price and quality. It is also understood that the Council of the City of
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REQUEST NO.
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Fort Lupton will give preference to suppliers from the State of Colorado, in accordance
with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books,
stationery, records, printing, lithographing or other supplies for any officer of the City.
J. All discounts shall be figured from the date of delivery and acceptance of the articles, or
in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this
be subsequent to delivery and acceptance.
K. Substitutions or modifications to any of the terms, conditions, or specifications of this
bid package which arc made by the City of Fort Lupton, after the bids have been
distributed to prospective bidders, and prior to the date and time of bid opening, will be
made in writing and signed by Finance Director. No employee of the City of Fort
Lupton is authorized in any way to modify any of the terms, conditions, or
specifications of this bid without written approval of said Finance Director. This is not
to imply that bids will not be accepted or considered with specifications which arc
different from those herein. Any item which does not meet all the terms, conditions, or
specifications of this bid, must be clearly indicated on a separate sheet of paper,
attached to the bid specification and proposal sheets and returned with the bid.
L. The successful bidder shall indemnify and hold harmless the City of Fort Lupton,
against all claims for royalties, for patents or suit for infringement thereon, which may
be involved in the manufacture or use of the material to be furnished.
M. All goods shall remain the property of the seller until delivered to and accepted by the
City of Fort Lupton.
N. Bids received prior to the time of opening will be kept unopened in a secure place. No
responsibility will attach to the Finance Director for the premature opening of a bid not
properly addressed and identified.
O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the
Council of the City of Fort Lupton within a reasonable time or period constitutes a
contract. The Fort Lupton City Council, reserves the right to reject any and all bids, to
waive any informalities in bids, and to accept the bid that, in the opinion of the Council,
is to the best interests of the Council and of the City of Fort Lupton.
P. No delivery shall become due or be accepted unless a purchase order shall first have
been issued by the Finance Director. It is understood that it is necessary for all invoices
to be made out to the City of Fort Lupton, not to the Department securing the
merchandise. All invoices should be sent to: Fort Lupton Finance Department, 130
South McKinley Avenue, Fort Lupton, CO 80621.
Q. These instructions, the proposal forms, and specifications have been developed with the
hope of raising the standard of purchasing negotiations to a level wherein all
transactions will be mutually satisfactory. Your cooperation is invited.
IV. DEFINITIONS
A. "Standard": When the word "standard" is used in the specification to describe an item
of equipment or in assembly, it shall be construed to mean that item or assembly so
described shall be the latest regular product of the manufacturer thereof, identified by a
3Pat
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REQUEST NO.
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model or other designation, without the modification or omission of any of its usual
parts or the substitution of others therefore, except as hereafter specified, details,
capacities and ratings, conforming in every respect to the said manufacturer's catalog or
other printed matter describing the item or assembly. Standard subassemblies,
accessories, fittings, and finishes shall be construed to be those which are regularly
furnished as part of the principle unit or assembly and included in the selling price
thereof.
B. "Reputable Manufacturer": A manufacturer who has been engaged in the business of
fabricating the equipment specified for a reasonable period of time prior to the date set
for opening of bids and who can demonstrate to the satisfaction of the City of Fort
Lupton that said manufacturer has successfully installed equipment of the type proposed
to be furnished in at least three (3) instances and the performance of such equipment has
been satisfactory. Manufacturers having been engaged in the business of manufacturing
said equipment for a period of one (1) year prior to the date affixed for opening bids
shall, prima facie, be deemed to have been engaged in such business a reasonable length
of time.
C. "Or Equal": The specific equipment mentioned shall be understood as indicating the
type, function, minimum standard of design, efficiency, and quality desired and shall
not be construed in such a manner as to exclude manufacturer's equipment of
comparable quality, design, and efficiency.
V. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
A. Design: Any equipment to be purchased shall be the manufacturer's latest model of
production. Said equipment shall be of superior quality and suitable to the use for
which it is intended. The technical design shall be in line with the best practice in the
industry and the materials and workmanship entering into the construction shall be of
the kinds and qualities which will ensure long life, dependability, and low cost of
maintaining and repairing.
B. Pre -delivery Service: Office equipment is to be delivered, as directed, unpacked,
assembled, cleaned and adjusted for immediate use at a location designated by the
Finance Director of the City of Fort Lupton. Motor vehicles and other items of
equipment shall be ready for immediate use at the time of delivery to a designated
location. The equipment shall be clean and all instruments properly adjusted. The
inflation of tires must be checked, lubrication completed, the crank case checked for
proper oil level, and any other servicing normally provided by dealers shall be
performed. Operating and maintenance manuals shall be provided at the time of
delivery. Parts and price lists shall be included when special equipment is purchased or
when requested by the City of Fort Lupton.
C. Acknowledgment and Delivery Schedule of Initial Order: Time is of the essence.
Delivery date will be noted on page 6 of the bid packet. The successful bidder shall
acknowledge the receipt of the order and certify delivery as scheduled.
D. Warranty: The successful bidder shall warrant that:
1. The goods to be supplied pursuant to this bid are fit and sufficient for the
purpose intended;
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REQUEST NO.
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COME PAINT YOUR FUTURE WITH US
2. The goods are merchantable, of good quality, and free from defects, whether
patent or latent, in material or workmanship; and
3. The goods sold to the City of Fort Lupton pursuant to this bid conform to the
minimum City specifications as established herein.
The successful bidder shall further warrant that he has title to the goods supplied and
that the goods arc free and clear of all liens, encumbrances, and security interests. All
warranties made by the successful bidder, together with service warranties' and
guarantees shall run to the City of Fort Lupton and its successors and assigns.
E. Service Calls in the First One Year Period: The successful bidder shall bear all costs for
mileage, travel time, and service trucks used in the servicing (including repairs) of any
of the goods to be purchased by the City of Fort Lupton, pursuant to this bid for as
many service calls as are necessary for the first one (1) year period after said goods are
first supplied to the City of Fort Lupton,
F. General Information: Bidder shall submit with their bids the following information
pertaining to the equipment upon which the bids are submitted:
1. Detailed equipment specifications to include the warranty.
2. Descriptive literature.
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REQUEST NO.
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City of Fort Lupton
HOUSING REHABILITATION BID SOLICITATION
DESCRIPTION OF WORK
ADDRESS: 1023 Pacific Court
This home is being renovated using funds from the Neighborhood Stabilization Program. This four- bedroom, 2 -
bath home was purchased by the City of Fort Lupton. The City is seeking bids from qualified contractors to
complete the rehabilitation of this project. Specific requirements for the rehabilitation are listed below. Lead
paint and asbestos have been removed from the home prior to rehabilitation work being completed.
All bids must be delivered in a sealed envelope prior to February 4, 2013. Address for delivery is:
City of Fort Lupton
130 South McKinley Ave
Fort Lupton, CO 80621
ATTENTION: Jeanette Andersen
The home will be open for inspection on January 29 from 8:00a.m. until 11:00a.m.
Complete and return the summary bid sheet located at the end of this document after the description of work.
Note that bids must be valid for 90 days from bid date and work must be completed with 90 days of the date
the notice to proceed is signed by both parties.
GENERAL REQUIREMENTS
FINAL CLEAN
Remove from site all construction materials, tools and debris. Sweep clean all exterior work areas. Vacuum all
interior work areas, removing all visible dust, stains, labels and tags. Clean all windows referenced in
specifications.
PERMITS
All required permits, including, but not limited to, electrical, plumbing, HVAC, etc. shall be obtained by the
contractor.
FINAL INSPECTIONS
It is the responsibility of the contractor to ensure that the home passes all necessary inspections upon the
completion of the rehab. This includes but is not limited to local inspection of project, energy audit and HUD's
Housing Quality Standards.
NEW MATERIALS REQUIRED
All materials used in connection with this work write-up are to be new, of first quality and without defects -
unless stated otherwise or pre -approved by Owner and Construction Specialist.
1 YEAR GENERAL WARRANTY
Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work
resulting there from, which appear within one year from final payment. Further, contractor shall furnish owner
with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to
release of the final payment.
WORK TIMES
Contractors and their sub -contractors shall schedule working hours between 8:00am and 6:00pm Monday
through Friday. Requests to work on weekends and before or after these hours must be approved by the
homeowner.
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REQUEST NO.
FTL130103
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COME PAINT YOUR FUTURE WITH US
EXTERIOR
1. REPLACE WINDOWS THROUGHOUT HOME AND IN THE GARAGE
Remove and appropriately discard entire existing window units throughout the house. Replace with new Low E
double -pane vinyl windows, white in color with "Energy Star" seal, and minimum u -factor of 0.35. All windows
should fit existing openings (unless noted below) and be complete with screens, locks, and all necessary
hardware. Include wrapping of windows at exterior and trimming at interior as needed. Caulk and seal at
perimeter of windows inside and out. Tempered glass to be used where required by code. New transom
windows should be installed in each of the four bedrooms, to be placed in the middle of the wall without an
existing window. Height of window placement to be determined by owner.
WINDOW CHART
TOTAL WINDOWS REPLACED:
Living/ Dining Room
Utility Room
0
Kitchen
1
Stairwell
1 (tempered glass)
Bath (downstairs)
1
Bedroom 1
1 (add transom)
Bedroom 2
1 (add transom)
Bedroom 3
I (add transom)
Bedroom 4
1 (add transom)
Bath (upstairs)
1
Hall
0
2. EXTERIOR DOORS
Remove, package and dispose of (2) doors, frame and casing. Install pre -hung, insulated, 6 -panel, metal skinned
doors including magnetic weather stripping, interlocking threshold, wide angle peep site, half glass, dead bolt
and entrance lock -sets (crescent glass on front door and half glass on two other exterior doors). Re -trim opening
with 1" x 6" casing and brick molding. Prime and prep all wood.
The two doors should have entrance lock set, and mortised dead bolt keyed alike (same as garage service door).
Include three 3"x4" butt hinges, vinyl bulb threshold, spring metal weather-stripping, door sweep, and wide
angle peep sight.
3. REPLACE ROOF
Strip existing roofing material from structure to decking and remove same from site. Remove and replace
decking where damaged. Provide and install new felt paper under-layment, new 30 year architectural asphalt
shingles, modified roofing where required by code, valley flashing, plumbing flashing, sealing of chimney
where needed, and new metal drip edge at perimeter. Remove and replace any existing roof vents and add as
needed to ensure code requirement for same is met. Include replacement of damaged freeze board. Install soffit
and fascia.
4. SIDING
Replace siding and trim. Siding and paint colors determined by owner. Replacing all deteriorated exterior
building components. Wrap home with Tyvek vapor/ infiltration barrier. Hang vinyl clapboard siding (color
selected by owner) with 50 year warranty, including all cornice, corner, door and window trim.
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5. REPLACE GUTTER, 5" SEAMLESS ALUMINUM
Dispose of existing gutter. Install 5", K- type, seamless, .027 gauge aluminum gutter to service roof. Color
choice by owner. Install extensions as necessary to run water away from house.
6. SIDE AND BACK PORCHES
Concrete side and back cement porches should be removed. Grade should be completed for appropriate water
drainage away from house and ground reseeded.
7. SHED
Shed should be removed and disposed of appropriately.
8. LANDSCAPING
All rocks should be removed from site and grass reseeded as necessary.
9. FENCE
Fence should be repaired (or replaced).
10. HOUSE NUMBER SET
Install 3" high metal or PVC house numbers on a 1"x 4" pine backer -board painted with 2 coats of low-VOC
exterior white latex paint.
11. MAILBOX
Dispose of mailbox and install a steel, black enamel finish, letter -size mail box with magazine rack and lock -eye
for padlock.
INTERIOR
12. INTERIOR DOORS/CLOSET DOORS
All interior doors (5) must be replaced with new 6 -panel colonist doors. Closet doors also to be replaced as
noted. Include any necessary furring in of closet openings for new doors. All doors to be complete with all
necessary hardware and door stops.
13. DRYWALL REPAIR
All drywall on walls and ceilings will be patched or, if not present, replaced. Insulate behind the walls to the
highest R -Value possible. Paint ceilings two coats in FLAT CEILING WHITE & walls in EGGSHELL OR
SATIN finish cut -in neatly to trim & at all corners & edges. Paint used by the contractor shall be low-VOC
(volatile organic compounds) and free of any lead or mercury. All areas shall be properly cleaned upon
completion of painting.
14. STAIRWAY
Install hand rail per code.
15. KITCHEN
REPLACE AND RECONFIGURE ALL KITCHEN CABINETS, WOOD WALL -PLYWOOD
Install new kitchen cabinets, countertops, and appliances according to specifications below.
CABINETS: Upper cabinets will be either: a) 42" installed to ceiling OR b) wilt be 36" trimmed with a stained
oak crown, OR c) will be 36" with a trimmed drywall or plywood soffit. Install upper cabinets constructed of
solid hardwood face -frames and doors with 1/2" plywood carcasses & floors. Carcasses will be joined using
8 I'
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metal or plastic corner bracing. Install bright brass or brushed chrome knobs & pulls on all doors even when
finger grooves exist. Owner will choose style & finish from those available in line proposed by contractor and
approve cabinet layout based upon plan submitted by the contractor.
COUNTER TOP: Install high density Formica Countertops. Seal all bare wood and wood composite surfaces
including the underside of the countertop with a low-VOC sealant. Screw to base cabinet a square edged
counter top. Provide end -caps and cutout for sink. Caulk countertop to adjoining walls with low-VOC caulking
to match wall color. Owner will select countertop color from among options presented by the contractor.
APPLIANCES
• ELECTRIC STOVE, 30"-- Install a white, 30" wide electric stove including oven and electrical
connections.
• REFRIGERATOR, 18 CF, ENERGY STAR --Install an ENERGY STAR® approved 2 -door, top
freezer, white, frost free refrigerator with at least 17.5 -cubic feet.
• 8491 DISHWASHER, 2 -CYCLE --Provide and install a 24" white, 2 -cycle, built- in Energy Star®
labeled dishwasher including all alterations and connections to plumbing and electric system.
RANGE HOOD (EXTERIOR VENTED): Install an exterior ducted enameled range hood with integral
minimum 2 -speed fan control and light switched separately capable of a minimum 100-cfm at a maximum of 10
sones. Attach hood to cabinet with screws. Include metal vent with all seams sealed with duct mastic, and roof
or wall cap/damper assembly flashed appropriately for the exterior finish. Color choice is white.
FAUCET, KITCHEN SINGLE LEVER: Install a single lever, washer -less, metal bodied faucet with 15 -year
drip -free guarantee and maximum flow of 2 gallons per minute (2.0 GPM).
SINK, DOUBLE BOWL COMPLETE: Install a 22 -gauge 33" x 22" x 7" double bowl, stainless steel, self
rimming kitchen sink including a steel, metal body faucet, rated at 2.0 GPM or less, with a 15 -year drip- free
warranty, grease trap, supply lines, full port ball type shut-off valves & escutcheon plates on all supply & drain
lines. NOTE: All copper is to be soldered (no compression fittings) & all PVC fittings glued.
16. BATH(S)—Upstairs and downstairs
INSTALL BATH CABINETS, WOOD WALL -PLYWOOD: Install vanity using same cabinets as selected for
the kitchen. Install bright brass or brushed chrome knobs & pulls on all doors even when finger grooves exist.
Owner will choose style & finish from those available in line proposed by contractor, as with kitchen.
INSTALL COUNTER TOP: Install high density Formica countertop selected by owner (same as kitchen). Seal
all bare wood and wood composite surfaces including the underside of the countertop with a low-VOC sealant.
Screw to base cabinet. Provide end -caps and cutout for sink. Caulk countertop to adjoining walls with low-
VOC caulking to match wall color.
INSTALL SINK: Install sink in countertop and caulk around edges.
FAUCET, LAVATORY SINGLE LEVER: Install a washer -less, single control, metal bodied faucet with a 15 -
year drip -free warranty and a maximum flow rate of 2.0 GPM. Include chromed brass shut off valves and trap if
not existing.
BATHTUB/SHOWER, 5' FIBERGLASS, COMPLETE: Install an appropriately sized Tub/Shower Complete
Unit, fiberglass unit complete with lever operated pop up drain and overflow, PVC waste, single lever shower
diverter, shower rod.
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SHOWER HEAD, 2 -GPM: Install a chrome -plated brass shower head with a maximum 2.0 gallons per minute
flow rate. Include arm where required. Note: any low -flow showerhead should be controlled by a valve that has
been designed, tested, and verified to function safely at the reduced flow rate.
COMMODE, REPLACE Dual Flush, 2008: Install a "Dual Flush," 2 piece, close coupled, white, vitreous china
commode with flow rates of 1.6 and .9 GPF for its respective high and low flushes, such as a TOTO Aquia
CST414M Elongated Front, Dual Flush commode Toilet Kit, or any commode tested through the latest
"Maximum Performance" (MaP) testing sponsored by Canadian Water and Wastewater Association (CWWA),
the California Urban Water Conservation Council (CUWCC), the U.S.-Canadian Alliance for Water Efficiency
(AWE) and Veritec Consulting Inc. that has shown to score 800 or better on the MaP Flush Performance test
(grams of solid waste removed in a single flush).
See the following link for the January 2008 report.
http://www.cwwa.ca/pdf Tiles/Map%201lth%20Edition%20Ful1%20Report l.pdf
Include a manufacturer's approved plastic or pressed wood white seat, supply pipe, shut-off valve, and wax seal.
FAN/LIGHT FIXTURE -ENERGY STAR, 2008: Install an Energy Star approved ceiling -mounted Fan/Light
fixture rated for a min 100 watts w/ an exterior ducted vent fan capable of min. 80-CFM operating at 1 Sone or
less, vented w/ damper to exterior such as NuTone QTREN080FLT. Switch fan & light using a single switch
with a time delay for the fan such as the EFI Fan/Light Time Delay Switch part # 5100.505 (in Ivory)
http://www.ener<gyfederation.org/consumer/default.php/cPath/39 766 134 or equipped with a humidistat
sensor. Install 4" metal duct and vent to the exterior ideally through a wall or gable end using a 4" hooded vent
with damper. All duct seams shall be sealed with duct mastic. Insulate the ductwork with vinyl or foil faced R-
6 minimum duct insulation. Repair any damage to the ceiling installation and air seal fan/light assembly to the
ceiling with low-VOC caulk.
ACCESSORY SET, CHROME: Install a chrome -plated steel bathroom accessory set consisting of one 24"
towel bars and toilet paper holder.
17. REPLACE FLOORING THROUGHOUT HOUSE
All areas with wood flooring should be refinished as stated below. Flooring in bath and kitchen areas should be
replaced with vinyl and flooring in bedroom should be replaced with carpet.
CARPET AND PAD, REMOVE AND REPLACE: Remove carpet, pad, metal edge strips and tack strips to a
code legal dump. Install FHA approved, Nylon/Olefin blend cut pile weave carpet. Install over a matched 1/2"
medium density rebond pad w/ a minimum of seams. Carpet and Pad must meet the Carpet and Rug Institute's
Green Label certification. Stretch carpet to eliminate puckers, scallops & ripples. Include tackless strips, metal
edge strips & mending tape to cover entire floor including closets, Use same carpet in all locations specified.
VINYL
Replace 1/4" underlayment grade plywood where necessary (kitchen and bathroom), using 7d screw shank or
cement coated nails, or narrow crown staples, 6" on center allowing a 1/4" gap at wall.
Install 070" thick, backed vinyl sheet goods w/ minimum seams, per manufacturer's recommendations. Caulk
edges of vinyl w/clear silicone caulk to create positive seal. Install metal edge strips in openings & shoe
molding.
REFINISH WOOD FLOORS WHERE EXISTING: Counter sink all nails and fill holes. Drum sand and edge
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floor finishing with 120 grit sandpaper. Vacuum and tack rag room. Apply a coat of Minwax Water Based
Polyurethane Base Coat followed by 3 coats of Minwax Water-Bascd Polyurethane for Floors, or a floor finish
that complies with regulation 8, rule 51, of the Bay Area Air Quality Management District and may not exceed
250 grams of VOC per liter of coating as thinned to the manufacturer's maximum recommendation, excluding
the volume of any water, exempt compounds, or colorant added to the tint bases.
18. UTILITY ROOM
DRYER VENT
Install 4" rigid aluminum vent tubing from the specified dryer location to a 4" wall mounted dryer vent hood
with a back -flow preventer and NO screening. Do not fasten with nails, screws or other fasteners that protrude
into the interior of the exhaust duct. Seal all seams in the system with duct mastic or aluminum foil tape, not
duct tape. Secure duct and hood to framing.
CLOTHES WASHING MACHINE HOOK-UP
Install a two-inch PVC stand pipe with trap, and a single lever "quick shutoff' washing machine valve with hot
and cold threaded hose outlets to service a washing machine.
WASHER CIRCUIT 110\20 -AMP
Install a flush or surface mounted duplex outlet for a washing machine on a separate 20 -amp circuit using #12
copper NM cable.
DRYER CIRCUIT, 30 -AMP
Install 220 volt, 30 amp, surface mounted receptacle on an individual circuit.
19. HVAC
FURNACE 90+ GAS — REMOVE AND REPLACE: Remove existing furnace, recycle all metal components
and dispose of all other materials in a code legal dump. Install a 90+ gas fired forced air furnace with minimum
AFUE rating of 90% on 2" patio block to all new duct work & gas line. New furnace to be vented with PVC
piping per manufacturer's specifications. New furnace will have minimum limited warranties of: 20 years on
heat exchangers; 5 years on parts. Include auto set back thermostat controls, vent pipe & new shut- off valve.
Rework cold air return if necessary to ensure easy access, good fit & easy replacement of air filter. An exterior
return air filter box shall be installed on one side, both sides, or bottom of new furnace. Seal all exposed duct
joints as a part of this item with Duct Mastic. Remove all existing cloth duct tape prior to installing mastic. All
registers in the home are to be sealed with caulk to prevent energy loss. Replace any registers if required.
AIR CONDITIONING UNIT: Install a 1300 SEER air conditioning unit, model to be approved by owner.
20. PLUMBING
All plumbing in the interior and exterior of the home should be inspected by a licensed plumber. Plumbing
components should be replaced and redesigned as necessary in order to meet code. Ensure that hose bibs are
installed at both the front and back of the house.
21. WATER HEATER, 40 GALLON GAS
Install a 4- gallon, glass lined, high recovery, insulated to R-7, gas water heater with a 10 -year warranty.
Include pressure and temperature relief valve, discharge tube to within 6" of floor or to outside of structure,
vent, thimble, and gas piping from shut-off valve to fixture. Dispose of old water heater in code legal dump.
22. INSULATION
CRAWL SPACE
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Insulation, vapor barrier and draped insulation should be completed to create an unvented crawl space in
accordance with International Residential Code.
SEALING WALL AND CEILING PENETRATIONS
Seal all wall and ceiling penetrations in the attic created by plumbing, gas lines, electrical boxes and outlets with
spray foam. Take care to seal all joints without excess foam.
INSULATION
Remove all existing insulation and re -insulate attic by blowing in cellulose. Determine amount of cellulose
needed to achieve an R value of 38. Insulation of attic includes dense packing of any existing rafter bays.
23. ELECTRIC
UPGRADE ELECTRICAL SERVICE TO 100 AMPS, REWIRE TO CODE, REPLACE ALL LIGHT
FIXTURES AS NECESSARY AND INSTALL COVER PLATES THROUGHOUT THE HOME.
Rewire unit to current National Electric Code including but not limited to: surface mount GFI in bathroom &
kitchen; 15 -amp grounded tamperproof receptacles on all usable walls; switched lights in all halls, kitchen,
bathrooms, and utility room. Install Energy Star rated ceiling mounted fans in each bedroom and the living room
with switch at room entrance. Install hard wired smoke and carbon monoxide detectors; phone outlets, cover
plates; counter receptacles; and circuits. Fish all wire and repair all tear -out. Replace exterior lights with two
lamp halogen, dusk to dawn fixture with motion activated higher light level function.
24. CLOSETS
CLOSET POLE
Field measure and install 1-1/2" diameter wood closet pole and sockets in all three closets.
25. GARAGE
OVERHEAD DOOR: Remove and discard existing overhead garage door. Provide and install new overhead
garage door (color selected by owner) to fit existing opening. Complete with all necessary hardware and keyed
lock. Include necessary framing and trim at both side of opening. Paint new door unit, color selected by owner.
Install new 1/3 hp chain drive garage door opener with two remote controls, etc., opener to be a listed unit of
medium quality.
SERVICE DOOR: Remove and discard entire garage main door unit. Fill in existing door space. Cut new door
in garage on side facing the front door of the house. Install a new pre -hung steel insulated door with jamb, trim
at both sides, new deadbolt lock, keyed same as house, weather stripping, threshold, etc. Include new weather
stripping at door from garage into house is applicable. Paint new door unit, color selected by owner.
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BID
SUMMARY
Address
Company
1023 Pacific
ITEM
DESCRIPTION
$$COST
Exterior
1
Replace Windows -house and
garage
2
Exterior Doors
3
Replace Roof
4
Siding Replacement
5
Gutter Replacement
6
Side and Back Porch
7
Shed Removal
8
Landscaping
9
Fence
10
House Number Set
11
Mailbox
Interior
12
Interior Doors/Closets
13
Drywall Repair/Replacement
14
Stairway
15
Kitchen
16
Baths
17
Replace Flooring
18
Utility Room
19
HVAC
20
Plumbing
21
Water Heater
22
Insulation
23
Electric
24
Closets
25
Garage
TOTAL COST
14 I l
r
_....._._. ( I 11' t, I-
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Ms. Jcanelle Andersen
Program Coordinator
130 South McKinley Avenue
Fort Lupton, Colorado 80621
Dear Ms. Andersen:
The undersigned having become familiar with the specifications for Housing Rehabilitation Services
and deliver to the City of Fort Lupton as set forth in the following schedule:
1023 Pacific Court $
DELIVERY DATE:
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes,
and includes any applicable permits and fees for installation. I further certify that the items offered for
intended use by the City of Fort Lupton will meet all specifications is has so indicated in this bid form.
The Council of the City of Fort Lupton reserves the right to reject any or all bids, to waive any
informality in bids, and to accept the bid that, in the opinion of the Council, is to the best interests of the
Council and of the City of Fort Lupton. The Council of the City of Fort Lupton shall give preference to
residents of Fort Lupton bidders in all cases where the bids are competitive in price and quality.
FIRM BY
BUSINESS ADDRESS TITLE
CITY, STATE, ZIP CODE DATE
TELEPHONE NO.
FAX NO. TAXPAYER I.D.#
DOES YOUR BID MEET OUR SPECIFICATIONS? YES NO
CITY OF FORT LUPTON IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION
NO.98-02812-0000. CITY OF FORT LUPTON FAX NUMBER IS #303-857-609
15 l'
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CITY OF FORT LUPTON
CERTIFICATION STATEMENT REGARDING ILLEGAL ALIENS
The Vendor, whose name and signature appear below, certifies and agrees as follows:
1. The Vendor shall comply with provisions of CRS 8-17.5-101 et seq.
2. The Vendor shall not knowingly employ or contract with an illegal alien to perform work under
this purchase order or enter into a contact with a subcontractor that knowingly employs or
contracts with an illegal alien.
3. The Vendor represents, warrants, and agrees that it (i) has verified that it does not employ
any illegal aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Social Security Administration and Department of Homeland Security, or
(ii) otherwise shall comply with the requirements of CRS 8-(2)(b)(I).
4. The Vendor shall comply with all reasonable requests made in the course of an investigation
by the Colorado Department of Labor and Employment. If the Vendor fails to comply with any
requirement of this provision or CRS 8-17.5-101 et seq., the City may terminate the above
referenced purchase order for breach and the Vendor shall be liable for actual and
consequential damages to the City.
CERTIFIED and AGREED to this day of , 200_.
VENDOR:
(Full Legal Name)
BY:
Signature of Authorized Representative(s)
VENDOR(S) CANNOT BEGIN WORK UNTIL THIS COMPLETED FORM IS RETURNED TO THE CITY
OF FORT LUPTON.
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