HomeMy WebLinkAbout20132338.tiffRESOLUTION
RE: APPROVE GRANT CONTRACT FOR FOOD SYSTEM DEVELOPMENT PROJECT
AND AUTHORIZE CHAIR TO SIGN - COLORADO HEALTH FOUNDATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Contract for the Food System
Development Project between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Health Foundation, commencing July 1, 2013, and
ending June 30, 2014, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Contract for the Food System Development Project between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Public Health and Environment, and the
Colorado Health Foundation be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of August, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Weld County Clerk to the Board
BY:
Deputy CI
ED AS.TO
Attoney
William F. Garci< Chair
Dougla•. Rademac er, Pro-Tem
Mike Freeman i
rbara Kirkmeyer
SEP 0 4 2013
Date of signature:
2013-2338
HL0040
Memorandum
TO:
FROM:
DATE:
SUBJECT:
William F. Garcia, Chair
Board of County Commissioners
Mark E. Wallace, MD, MPH, Director
Department of Public Health & Environment
July 16, 2013
Colorado Health Foundation Contract
Enclosed for Board review and approval is a renewal contract between the Colorado Health
Foundation and the Weld County Department of Public Health and Environment. The term of
the contract is July 1, 2013, through June 30, 2014; total funding will be $86,807.00. Grant
funds will cover staff time (Andrew Glendenning at 0.50 FTE), continue the Food Hub Advisory
Panel and fund a partner food hub feasibility study (study will be conducted by a third party
contractor). Please note that we will not be hiring an additional part-time position since the grant
award is lower than our original proposal.
With this funding, WCDPHE will continue its role in creating a local food economy that will
benefit farmers and food consumers. The partner food hub concept is unique due to its
involvement with existing programs at the Weld County School District 6 and the Weld Food
Bank. Impetus for this project stems from the previous three years of work conducted by
WCDPHE in response to needs and opportunities expressed by our food producers, schools and
food assistance organizations.
I recommend your approval of this renewal contract.
2013-2338
The Colorado Health Foundation
GENERAL GRANT TERMS, CONDITIONS AND.. UNDERSTANDINGS
Title: of Project:
Weld County. Food System Development Project:' •
•
Grant lD#t 5505
r0s;•posei ofFroject ;.•.'...
Conduet_a feasibility study for a partner -based,, food: hub to improve•.food access, school nutrition and enhance the'local, food economy:
Grantee Organization:
Weld. County Department ofPublieRealth &.,Environment
1555 N. 17thAvenue .. .
Greeley; CO 896.31
Checks to be Made Payable to:.
Weld County Government
1555 N. 17th Avenue
Greeley, CO 80631
Tax Identification Number 846000813
• Amount of Grant Awarded:
$86,807 over .a 12 -month period
Period for Which Support is Granted:
From 7/1/2013 Through 6/30/2014
Contingencies: A portion of funds ($25,000) is designated to support feasibility and business planning for the partner -based food hub. Funding will be,.
released upon TCHF approval of the scope of work:
•
Intended Measurable Results to be Reported on:.
Healthy Living - increase number ofunderserved Coloradans who have convenient access to'recreational exercise and fruits and vegetables:
Expected Intermediate Milestones:
Continue to convene the Food Hub Advisory. Panel;'identify and'recruit new membeis -as: appropriate
- Continue to work with potential food hub partners`(Weld County School District 6; Northern Colorado Purchasing Cooperative;. Weld Food.Bank,.and
others) to identifyexisting. capacitie•s. and potential roles in the food Jiub
Hire a consultant:to conduct a feasibility: study for.the: proposed partner -based food. hub.
Payment:and Requirements Schedules:
RequirementDue,Date ::.. ; ..::•.Requirement
: i
"
.'PaymentArnount:::
.
Approoiniate Payment Schedule' .:
7/11/24h3:...
':::'.
.:::.:
;'._ :::::
:Si .edCitarrt .' cement ..
$61,807.'::..
:::
;:' ....::`;
7/25/20:13..
.;9/11.20.13:',
:.,
...::....
•TCHF approval of scope.4f work', il. •
.- ; ..:...:..:
$25,000.. ,.. -',
::.
:: `_
:: ,
..9/:19/2.0.13 '
:.: ;
:. , `
;::
.:
7/3.1/2014' •
.:
::.: ':,:`,; .
,.Final R rt. .
Paymeies are .contingehl.'.upon receipt and c pprpval:of the agsociated:requirements...
The Foundation; requests that you provide your reportsusing the format found at'vvww.coloradohealtlr.01
Project.Pirf clot ::.:..: '
:(please eorrectthe information below if necessary) .: `' ; •::.
Mr. Eric Aakko
Director of Health CommunicationEducation& Planning Division
Weld County: Department of Public Health & Environment
1555 N. 17th Avenue
Greeley CO 80.631..
* *Granteentee Organization Primary Contact
(please correct the information below if necessary)
Dr. Mark Wallace, M.D.;:16hP.H:
Executive Director
Weld County Department of Public Health & Etivironanent
1555 N. 17th Avenue.'
Greeley, CO 80631
The project director is the individual directly responsible for developing the proposed activity, its implementation, and:.dayrto-day direct
:supervisionoftheproject. *ITheQrganization,primary contact is the CEO/Executive Director of the grantee organisation.
Grant I13#5505
501 South Cherry Sti'eet Suite 1100,`o Denver; CO 80246 'M.: 303958.3600
FAX: 303.322,4576: www.ColoradoHealth.drg
The Colorado Health Foundation is awarding this Grant to the above named organization ("Grantee") and
Grantee agrees to, the following:
1. Tax Exempt Status, Grantee represents that:
a. To provide current and appropriate documentation if organization is a government supported
agency, such as school, museum, library or government agency or department.
b. To provide The Colorado Health Foundation with immediate written notification of any changes
in the organization's tax-exempt status.
2. Expenditure of Funds
This Agreement (together with any income earned upon investment of Grant funds) is made for the
purpose outlined herein and may not be expended for any other purpose without the Colorado Health
Foundation's prior written approval. Expenditures of Grant funds must adhere to the specific line
items in the attached Grant Budget. If the grant is greater than $50,000, changes to individual line
items (increases and decreases) that are greater than 25% of that line item and greater than $1,000
must be requested in writing to the Colorado Health Foundation Grants Director and approved in
writing by Foundation staff. Requests should be submitted using the form and instructions found at
www.ColoradoHealth.org in the "For Grantees" section.
If the Grant is intended to support a specific project or for a specific period, any portion of the Grant
unexpended at the completion of the project or the end of the period specified above on Page I (the
"Grant Period") shall be returned immediately to the Colorado Health Foundation. With prior
written approval from the Colorado Health Foundation the Grant Period may be extended in order to
reach the anticipated outcomes. Requests should be submitted using the form and instructions found
at www.ColoradoHealth.org in the "For Grantees" section.
3. Prohibited Use of Funds
Grantee will not permit any Grant funds or income derived from such funds to be used for
"political expenditures" as defined in Section 4955 of the Code including but not limited to
participation or intervention in a political campaign for a public office.
So that Grantor may monitor its election under Section 501(h) of the Code, Grantee will not
permit any Grant funds or income derived from such funds to be used for any "lobbying
expenditures" as defined in Section 4911 of the Code without the Colorado Health Foundation's
specific written consent. Section 4911 of the Code describes "lobbying" as a variety of activities
including attempting to influence legislation at any level of government. Influencing legislation
is further described as attempts to influence public opinion on a legislative subject or direct
communications with those who formulate legislation. This restriction does not preclude the
Grantee from expending funds for nonpartisan analysis, study, and research.
Grant ID#5505.
Grantee represents that it is knowledgeable about Executive Order 13224 and the USA Patriot
Act of 2001 and Grantee will not permit any Grant funds or income derived from such funds to
be expended or re -granted so as to benefit any person or organization with ties to terrorists.
4: No Assignment or Delegation
Grantee may not assign or otherwise transfer its rights or delegate any of its obligations under this
Agreement without the prior written approval of the Colorado Health Foundation.
5. Records and Reports
Grantee must keep a record of all receipts and expenditures relating to this Agreement and to provide
the Colorado Health Foundation with a written report summarizing the project promptly following
the end of the Grant Period. The Colorado Health Foundation may also require interim reports.
Grantee reports should describe progress achieving the Grant Purposes (including progress toward
measurable results and intermediate milestones outlined above on Page 1) and include a detailed
accounting of the uses or expenditure of all Grant funds. Grantee also agrees to provide any other
information reasonably requested by the Colorado Health Foundation; If Grantee obtains any audited
financial statements covering any part of the period of this Agreement, copies of such statements
shall be provided to the Colorado Health Foundation promptly after receipt. Grantee must keep the
financial records with respect to the Grant and this Agreement, along with copies of any reports
submitted to the Colorado Health Foundation, for at least four years following the year in which all
Grant funds are fully expended.
6. Required Notification
Grantee must provide the Colorado Health Foundation with immediate written notification of: (1) its
inability to expend the Grant funds for the Grant Purposes; or (2) any expenditure of Grant funds for
any purpose other than the Grant Purposes; and, (3) any other breach by Grantee of this Agreement.
7. Reasonable Access for Evaluation and Oversight
Grantee will permit the Colorado Health Foundation and its representatives, at its request, to have
reasonable access during regular business hours to its files, records, accounts, personnel and clients,
or other beneficiaries for the purpose of making such financial audits, verifications, or program
evaluations as the Colorado Health Foundation deems necessary or appropriate concerning the Grant
and to discuss Grantee's programs, procedures and operations with Grantee's personnel.
8. Research Involving Human Subjects:
If the Grant is to be used in whole or in part for research involving human subjects, Grantee hereby
certifies that Grantee, applying the ethical standards and the criteria for approval of grants set forth in
its Internal Review Boards and professional oaths, has determined that the human subjects involved
in this Grant will not experience risk over and above that involved in the normal process of care and
are likely to benefit from the proposed research program.
Grant [D#5505
9. Publicity:
The Colorado Health Foundation encourages Grantee to publicize information concerning the Grant
in the Grantee's newsletters, annual reports, press releases, Web -site and other relevant media.
Grantee will obtain the prior written approval of the Colorado Health Foundation prior to releasing or
publicizing such information.
The Colorado Health Foundation welcomes any photographs relevant to the Grant for the Colorado
Health Foundation's use. Photos must have prior client releases (if applicable) for publication
purposes.
Without further notice to or consent from Grantee, the Colorado Health Foundation may include
information regarding this Agreement and/or Grant, the amount and purpose of the Grant and
photographs, logo or trademark, and other published/printed information or materials (provided by
Grantee) and its activities, in the Colorado Health Foundation's periodic public reports, newsletters,
Web -site and news releases.
10. Colorado Charitable Solicitations Act
Grantee represents that it is aware of and in compliance with the Colorado Charitable Solicitations
Act governing fundraising in Colorado.
11. Right to Modify or Revoke
The Colorado Health Foundation reserves the right to discontinue, modify or withhold any payments
to be made under this Agreement or to require a total or partial refund of any Grant funds if, in the
Colorado Health Foundation's sole judgment , such action is necessary or prudent: (1) because the
Grantee has not fully complied with the terms and conditions of this Agreement; (2) to protect the
purpose and objectives of this Agreement or any other charitable interest of the Colorado Health
Foundation; or (3) to comply with the requirements of any law or regulation applicable to Grantee,
the Colorado Health Foundation, or this Grant.
12. Termination
The Colorado Health Foundation's obligations under this Agreement shall automatically terminate in
the event of the insolvency, receivership, bankruptcy filing, or dissolution of Grantee.
In addition to its right of revocation under Paragraph 11 above, the Colorado Health Foundation may
terminate this Agreement at any by giving Grantee at least 30 days of written notice. Upon
termination of this agreement for any reason, all payments by the Colorado Health Foundation to
Grantee shall cease at such time as may be determined by the Colorado Health Foundation.
Termination or revocation of this Agreement by the Colorado Health Foundation will not terminate
Grantee's obligations under this Agreement with respect to Grant funds expended or otherwise not
Gram ID#5505
returned to the Colorado Health Foundation. Grantee's obligations under Paragraphs 5, 7, 9 and 16
shall also survive termination of this Agreement.
13. Special Conditions and Reporting
Grantee will submit reports to the Colorado Health Foundation according to the reporting schedule
set forth on page one of this Agreement.
14. Amendment
This Agreement may be amended, supplemented or extended only by written communication signed
by the Colorado Health Foundation.
15. No Partnership Agency or Third Part Beneficiaries
Nothing contained in this Agreement shall create or be deemed to create a partnership or agency
between the Colorado Health Foundation and Grantee and nothing contained in this Agreement shall
be deemed to give rise to any rights or benefits to third parties not a party to this Agreement.
16. Intellectual Property
(a) Grantee represents and warrants that it owns or has the right to use all intellectual property that
will be employed by Grantee or its agents in the performance of this Agreement, including without
limitation, Grantee's obligations under subsection (c) below.
(b) All works and matters created or discovered through the performance of this Agreement,
including but not limited to, implementation methodologies, best practices guides and training
curricula (the "Work"), are owned by the Grantee provided, however, that the Work may be used by
Grantee only to fulfill its charitable mission (i.e., activities recognized by the IRS as charitable and
not resulting in "unrelated business taxable income" as defined in Section 512 of the Code), unless
otherwise agreed in writing by The Colorado Health Foundation.
(c) Grantee hereby grants to The Colorado Health Foundation a nonexclusive, irrevocable, perpetual,
worldwide, fully transferable, royalty -free license to (i) the Work, to make, use, sell, license to
others, reproduce, create derivative works of, publish, republish, distribute, perform and display the
Work in any current or future form and for any purpose in furtherance of its charitable mission, and
(ii) any other intellectual property incorporated into or used in connection with the Work to the
extent reasonably necessary to enable The Colorado Health Foundation to use and practice the
licensed Work. The license herein granted to The Colorado Health Foundation shall vest without any
further action on the part of Grantee. Without the prior written consent of The Colorado Health
Foundation, Grantee will not enter into any agreement with a third party that would restrict Grantee's
ability to perform its obligations under this subsection (c).
17. Disclaimer
Nothing contained herein, including the required reporting and review procedures, shall be construed
as a warranty, representation, or approval by the Colorado Health Foundation that the services
Grant!D#5505
DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
1555 N. 17th Avenue
Greeley, CO 80631
WEBSITE: www.co.weld.co.us
ADMINISTRATION: (970) 304-6410
FAX: (970) 304-6412
PUBLIC HEALTH EDUCATION & NURSING: (970) 304-6420
FAX: (970) 304-6416
ENVIRONMENTAL HEALTH SERVICES: (970) 304-6415
FAX: (970) 304-6411
Granting Agency: Colorado Health Foundation
Applicant's Name: Weld County Department of Public Health and Environment
Applicant's Address: 1555 N. 17th Avenue
Greeley, CO 80631
Applicant's Phone: (970) 304-6420, ext. 2380
Applicant's Fax: (970) 304-6452
Project Title: Weld County Food System Development Project
Contact Person: Eric Aakko, MS MCHES
Date: July 1, 2013 through June 30, 2014
Amount: $86,807.00
Weld County Beard of Commissioners
William F. Garcia, Chair
AUG 19 2013
Weld County Clerk to he Bo
By: 4244,4_i
Deputy C
29i3 - dam,
rendered by Grantee are adequately or properly rendered on either an individual or program -wide
basis. Grantee shall have sole responsibility for all damages, costs, fines, attorneys' fees, or
liabilities of any kind or nature arising from any claims, demands or suits resulting from the
Grantee's performance or failure to perform under this Agreement.
18. Controlling Document,
The terms and conditions of this Agreement shall be the controlling document between the Colorado
Health Foundation and Grantee. All verbal communication, notes, minutes or other documentation
of the Colorado Health Foundation shall be deemed merged into this Agreement. In making this
Grant, the Colorado Health Foundation has relied on the information and representations submitted
to the Colorado Health Foundation by Grantee and Grantee represents that all such information and
representations are true and complete.
19. Future Funding
Grantee acknowledges that, except as expressly provided in this Agreement, the Colorado Health
Foundation has no obligation to Grantee with respect to any additional or future funding.
Kelly nkin
Vice Pr sident, Philanthropy
The Colorado Health Foundation
Date
The undersigned certify that they are duly authorized officers of Grantee and, as such, are authorized to
accept this contract on behalf of Grantee, to obligate the Grantee to observe all of the terms and conditions
placed on this Agreement, and in connection with this Agreement to make, execute, and deliver on behalf of
the Grantee all agreements, representations, receipts, reports, and other instruments of every kind.
ACCEPTED AND AGREED TO:
"riA K E Ltd A1_L-ALe, ,vviPH
CEO/Executive Director of Weld County Department of Public Health & Environment (typed/printed
name)
CEO/Executive Director (signature)
Grant IDtt5505
$
$
$ 25,000.00
$ 86,807.00
Organization Name: Weld County Department of Public Health & Environment
Project Title: Weld County Food System Development Project
Request ID: 5505
Proposal Expenses
Direct Casts
Year 1
Approved Budget
Year 2 Year 3
Total
General Operating
Program/Project
Personnel
Programming/Project Costs
Administrative costs related to program
Capital.
Total Direct Costs
Other : Costs
• Consultants
$ 55,648.00
$ 2,500.00
$. • . 3,659.00
• $ 25,000.00
$ 25,000 00
$
$ 55,648.00
$ 2,500.00
$ .. 3,659.00
$
$ 61 807.00
Other
$
Fiscal Sponsor's Fee (If applicable)
Indirect Costs (max to%)
$
Total Other Costs
GRAND TOTAL
Percent of annual org budget
Percent of.total project budget
$ 25,000.00:.
$ 86,807.00.
1%
Annual Organizational Budget
$ 8,693,448
Total Project Budget
$ 86,807
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