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Home My WebLink About20140824.tiff MEMORANDUM Cl/ �r G-- c o u - 7.1 TO: Clerk to the Board DATE: October I. 2014 FROM: Josh I Iolhrook. Inspection Supervisor SUBJECT: BOCC Agenda Flood Related Contract Amendment No. 1 for EM-BR 53/58A with All Cowboy Erosion Control in the amount of$45,657.34 One original contract amendment is attached. RECEIVED OCT 0 2 2014 WELD COUNTY COMMISSIONERS CC: AV tEC 1,54) ('on�ra+ C tea E6 0070 )0 -tp-/4 660oy5 Contract Amendment No.1 Date: September?lI i 2014__ Project: EM-BR 53/58A All('owbos Erosion Control Owner: Weld Counts,Colorado Contractor: All Cowboy Erosion Control CHANGE.TO CONTRACT PRICE: Original Contract Price: $196,055.09 the Contract Price due to this contract amendment will be increased by: $45,657.34 The new Contract Price.including this Change Order.will he: $241,712.43 CHANGE TO CONTRACT TIME:: [he Contract I-ime will be increased by 0_calendar days. Ole date for completion of all Work will be: December 31.2014 ill/ RECOMMENDED: Project 11anager.__— -- 1�—_ Date: /G- Joshua I lolbrook.Construction Inspection Supervisor I)irectc, } �1 t.. (le/ Date: IC— Jay Mcl kmald-Director of Public Works 1PPRO1:11,6: . Contractor:,, All C owboy Erosion Control Owner '? a�_` «lf( 9" Date: OCT 06 2014 Douglas Rademacher 1 BOCC Chair) a©iy oaay BOARD OF COUNTY COMMISSIONERS REVIEW/WORK SESSION REQUEST RE: EM-BR 53/58A—All Cowboy Erosion Control. DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 9.18.2014 PERSON REQUESTING: Joshua Holbrook, Weld County Public Works Brief description of the problem/issue: All Cowboy was to complete all emergency repair work prior to spring runoff in June. They did complete the work on the north side of Bridge 53/58A by April 291h, 2014. Due to the spring runoff, AISA civil was not able to finish all the work that was required on the south abutments, pushing All Cowboys completion date back as well. Then, in July, the county found out all Emergency work had to be completed by no later than July 29, 2014. At that time, AISA finished their work on Bridge 53/58A leaving All Cowboy 5 (five) days to complete the seeding and erosion control work. During the design phases, the final seeding and erosion control was removed from AISA's contract, but those total quantities where inadvertently left out of All Cowboys work order. All Cowboys work order was approved to armor and reseed the areas north of Bridge 53/58A, their total work order amount was $196,055.09. The addition of the south side of the bridge required an additional $45,657.34, bringing the total amount to $241,712.43. Below is a list of project totals for all work completed on Bridge 53/58A. The last entries are final contract amounts for All Cowboy on other flood projects. Bridge 53/58A: Don Kehn Construction: Original Contract Amount—$964,550.00 Savings: 5337,535.36 Final Paid Amount=$577,014.64 AISA Civil Contract: Original Contract Amount=$314,267.80 Savings: 568.553,30 Final Paid Amount= $245,714.50 Atkins Construction Inspection Services: Original Contract Amount 436,178.00 Savings: 55.38523 Final Paid Amount= $30,792.77 Atkins Design Contract: Original Contract Amount=$70,230.50 Savings: 523.164.93 Final Paid Amount=$47,065.57 All Cowboy: Original Contract Amount =$196,055_09 Cii:ine Order S45.657 7,4 Final Paid Amount= $241,712.43 Flood projects contracts with All Cowboy 13/26A: Original Contract Amount=$152,650.93 Savings: $60.579.65 Final Paid Amount=$92,071.28 54/41A: Original Contract Amount=$38,189.50 Savings: $16,247.26 Final Paid Amount= $21,942.24 In order for the emergency repairs to be reimbursed, this work had to be completed by July 29th and All Cowboy was the only company who could complete this work to meet this timeline. Therefore, rather than cover it in A1SA's contract as originally plan, we are requesting it to be part of All Cowboy's work order. Unfortunately, this was one of the first projects All Cowboy worked with the County on and additional soils and traffic control were needed to complete this project in this timeframe. With all the work orders for this Bridge site, the overall project savings to date is $O4,”8.82. Since these funds are reimbursable through FHWA, staff is requesting a change order to All Cowboy's work order for this bridge project. What options exist for the Board? (Include consequences,impacts, costs,etc. of options) The Board may either approve contract amendment#1 or deny the contract amendment#1. Recommendation to the Board: We recommend approval for contract amendment#1 with All Cowboy Erosion control. Approve Schedule Re�nendation Work Session Comments Douglas Rademacher, Chair Barbara Kirkmeyer,Pro-Tem Sean P. Conway Mike Freeman e — William F.Garcia w 6 Attachments pc: Jay McDonald,Director of Public Works Elizabeth Relford, Transportation Planner Public Works Don Dunker, County Engineer Janet Lundquist, Traffic Engineer M\—Active ProjatslEngiveering On-Call SemiccsGemachnicefr2014 Temacon\Contract Amendment\Centred Amendment No I doc, RESOLUTION RE: APPROVE WORK ORDER FORM (FLOOD REPAIRS - EM-BR53/58A) PURSUANT TO AGREEMENT FOR CONSTRUCTION SERVICES (EROSION CONTROL/REVEGETATION) AND AUTHORIZE CHAIR TO SIGN - ALL COWBOY EROSION CONTROL, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Work Order Form (Flood Repairs - EM-BR53/58A) Pursuant to Agreement for Construction Services (Erosion Control/Revegetation) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and All Cowboy Erosion Control, LLC, commencing March 14, 2014, and ending May 14, 2014, with further terms and conditions being as stated in said work order form, and WHEREAS, after review, the Board deems it advisable to approve said work order form, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Work Order Form (Flood Repairs - EM-BR53/58A) Pursuant to Agreement for Construction Services (Erosion Control/Revegetation) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and All Cowboy Erosion Control, LLC be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said work order form. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of March, A.D., 2014, nunc pro tunc March 14, 2014. BOARD OF COUNTY COMMISSIONERS VVELD COUNTY, COLORADO ATTEST: W ""lfls lT `� t!`�J Douglas'Rademacher, hair Weld County Clerk to the Bo ILLa 'u; �`'arbara Kirkmeyer, 'ro-Tem .� ��'�•uty Clerk to the B . r. `' ''%+��` � r lean P. Conway APPROV RM: M ike EfE27._ o ty Attorney ,/ William F. Garcia Date of signature Z /•/'/ can CC,: C.ft(.6.B,SA) OEM, GS,F1(b.u1) 14-0824 P 3�ay P(cr(6C) Pu (E,2,C.N, M.(3,C.It• 20EG0824 �► a au�-( BC0045 �86� MEMORANDUM arE \ Date: March 14, 2014 COUNTY To: Trevor Jiricek, Director of General Services From: D. Bauer, M. Bedell, C. Kimmi. Public Works RE: Work Orders for Emergency Flood Repair Work—Sites: WCR 13/26A (FHWA),WCR 53/58A(FHWA), WCR 61/54A (FEMA), WCR 54/41A (FHWA) Attached please find the following work orders for 2013 flood-related emergency repairs in preparation for the Spring, 2014 snowmelt runoff event. The repairs consist of installation of erosion controls and re- vegetation of sites damaged in September 2013. Additional heavy construction permanent restorative work and mitigation is also intended for these sites; some of that work may be accomplished this spring, or deferred until Fall, 2014 after high water recedes. This emergency work is to take place from mid- March through May, 2014. These work orders are to be written under the existing contract between the County and All Cowboy Erosion Control. The total amount shown for each project is a "not to exceed" cost. The table below shows the net amount of cost to the County assuming FHWA or FEMA reimbursements, respectively. If the State of Colorado covers half of the County's obligations, the County net expenditure would be half that amount shown. Total Cost FHWA 80% FEMA 75% County Match WCR 13/26A $ 152,926.17 $ 122,340.94 $ 30,585.23 WCR 53/58A $ 196,005.09 $ 156,804.07 $ 39,201.02 WCR 61/54A $ 161,721.04 $ 121,290.78 $ 40,430.26 WCR 54/41A $ 38,189.50 $ 30,551.60 $ 7,637.90 total $ 548,841.80 $ 117,854.41 Public Works is recommending an emergency approval and award of these work orders to All Cowboy Erosion Control for a total amount of$548,841.80. Public Works anticipates recommending additional flood-related emergency repairs to be accomplished prior to the Spring, 2014 snowmelt runoff. The sites included in this recommendation are the highest priority sites and so have been brought forward now. C:\Users\egesick\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\XI K6CP0S\AII Cowboy WorkOrders BOCC Award Recommendation Memo.doc WORK ORDER FORM (FLOOD REPAIRS) P PURS1JAN"t TO AN AGREEMENT BETWEEN WELD COUNTY AND ALL COWBOY EROSION CONTROL,LLC DATED: March 14,2014 Work Order Number: All Cowboy: EM-BR53/58A Project Title: E M-BR53/58A Construction Services CFrosion Control/Revegetation) Commencement Date: March 14,2014 Completion Date: May 14,2014 Limitations on compensation: Not to exceed$196,055.09 Professional agrees to perform the services The attached forms are hereby accepted and identified above and on the attached forms in incorporated herein: Exhibit A — Drawings, accordance with the terms and conditions Exhibit B—Cost/Fee Breakdown. contained herein and in the Professional Services Agreement between the parties. In the Weld County Public Works Department event of a conflict between or ambiguity in the terms of the Professional Services Agreement By: Prt Q•t-• and this work order (including the attached Project Manager . . _.�___.. forms) the Professional Services Agreement Date:-. 3(l'{ t2.4:5114 shall control. Professional By: `� i‘i'L Erosion Control Supervisor All Cowboy Erosion Control,LLC Date:- 3/ • By: L.j--,mil, - By: Director o Public Works Title: _ Date: MAR 1 7 2014 Date: 1; : 1 E) uglas R demacher, BOCC Chair 4141 . `� z1 MAR 1 7 2014 . .�' \ c-b - Fr A ttc5t: I1861 dorityv c ..(d..:,,k, Weld County Clerk to the Board II Deputy Cicr o the Board c7Mi1/—o8ay i.tOb tA.It,►z a ('s eij. en o <£ 133HS 33S) 3NI1 H31HW "m M t17w_ ..r, , ..-•:.,i,. Lr ; - F� w a s o'';':;:tx..';' ...• .1. ..-.!44.-..:;;:',,:;: : .leak + I W I: /rf _,zw Z F f+7 ' cm t., Yx ,„ °•, ■ ^ zQ. cai w�L o f . 4 0 • h Sro .....P!"1-1" 1 'v :CA N FEE }O "s" :. t] "; •or►' Fla'.. 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M .. cu w I— RY U) (/) I N 11 X Lii , o 000 N M re)— to e_. ° l .'.I I N Cti N N N N N , Emirve® t WCOSS) Coy,b y O 18277 CR 22 Fort Lupton Colorado 80621 i Phone:303 710 2809 • ian le •' Email: brycen@acerosioncontrol.com acerosioncontrol.com ry @ Fax: 303 536 9254 a>> ti � � CO}ZtlOy Job Name: Date Estimator 53/58A Site 3/13/2014 Brycen Buum Item UOM QTY Price Total Clearing and Grubing Acre 4 $ 1,900.00 $ 7,600.00 Erosion Logs 12" LF 400 $ 2.65 $ 1,060.00 Hydraulic seeding Acre 4 $ 1,400.00 $ 5,600.00 Hydraulic mulching Acre 4 $ 1,310.00 $ 5,240.00 Biotic Earth SY 13463 $ 2.10 $ 28,272.30 TRM Landlok 300 SY 8143 $ 14.00 $ 114,002.00 Topsoil CY 185 $ 40.00 $ 7,400.00 Soil Retention blanket SY 8143 $ 1.53 $ 12,458.79 Traffic control with flagger Day 5 $ 1,380.00 $ 6,900.00 Mobilization Each 2 $ 1,261.00 $ 2,522.00 Force Account F/A 1 $ 5,000.00 $ 5,000.00 Total $ 196,055.09 Notes: Price Doesn't include watering seeded areas Q.F F-C'k--1V t..)14.-r L. LS It{ I Za 1 Lk. 2013 KID SCHEDULE— I'a#gc I of 2 �— _— — — — UNIT PRICE(IN UNIT PRICE ITEM ITEM DESCRIPTION UNIT WRirrEN WORDS) (FIGURES) REMOVAL OR MAINTENANCE OF EROSION LOG 20' EACH /100 $10.15 AND (l2 INCH)(10 FOOT) DOLLARS REMOVAL OR MAINTENANCE OF EROSION 202 BALES EACH AND /100 S $2.90 DOLLARS -_-- REMOVAL OR MAINTENANCE OF SILT FENCE 202 LF $ $1.02 AND /100 DOLLARS __ REMOVAL OR MAINTENANCE OF SEDIMENT 20 y BASIN(L=20 FOOT,W=S FOOT,D= 2 FOOT) EACH AND /100 $ 5300.00 DOLLARS 208 EROSION LOGS(I2 INCH)(I0 FOOT) EACH AND /100 $ 526.49 DOLLARS --- �l 208 EROSION BALES(WEED FREE) EACH AND lt00 S $6.37 p --- - DOLLARS - ..- 208 SILT FENCE LE AND /I00S $1.02 DOLLARS • 208 SEDIMENT BASIN(L--20 FOOT,W--5 FOOT_D.-2 i E:r1C1{ S E $600.00 t FOOT) AND 1O10 ---1--- DOLLARS 208 SEDIMENT REMOVAL AND DISPOSAL HOUR : S . $30.00 AND /100 1 DOLLARS 1 . 212 SOD(LAWN) SP AND rloo T.---$ $.40 - -_DOLLARS 212 SEEDING(NATIVE)(ROADWAY) ACRE AND 1100 $ 5270.00 DOLLARS 1 212 SEEDING(NATIVL)(GRAVE.I. P1T) ACRE AND /100 $ $270.00 DOLLARS 212 BROADCAST SIFNDING(NA TINE) SY AND /l00L. $ 51.02 DOLLARS - BID SCHEDULE — Page 2 of 2 UNIT PRICE(IN WRITTEN UNIT PRICE ITLM I I LM DESCRIPTION UNIT WORDS) (FIGURES) 212 HYDRAULIC(SEEDING)(NATIVE) ACRE AND /100 $ $1426.00 DOLLARS 213 MULCH(STRAW)(WEED FREE)(1.5 ACRE AND /100 $ $270M0 TONS/ACRE) DOLLARS 213 HYDRAYLIC MULCH(STRAW)(WEED FREE) ACRE AND /iU0 $ $1324.50 (1.5 TONS/ACRE) DOLLARS -_--- 216 SOIL RETENTION RI.ANKET(STRAWICOCON1!T) SY $ $1.53 i AND /100 DOLLARS 216 TURF REINFORCEMENT MAT SY AND /100 S S4.80 DOLLARS 626 MORIi,IZATION(ITEMS 202) EACH $ S213.50 AND /100 DOLLARS ? , 626 MOBIl.IZAT1ON(ITEMS 208) EACH S S213.50 AND /100 DOLLARS +fi 1 S 626 : MOBILIZATION(ITEMS 212 AND 2131 EACH AND /100 I: $ $117.00 `4 DOLLARS 626 MOEBII,V.ATION(HEMS 216) EACI-I AYp Ji00 S i S213.00 DOLLARS 630 CONST RUC PION ZONE I RAM•I& ('OZ FROI. i ES .AND /100 i $ $275.00 _ i _._--•-- ---.....__._.�..__-._._.__�___ DOLLARS _i_______-.-__-__ ALL COWBOY EROSION CONTROL BID SCHEDULE (AMENDED FOR FLOOD REPAIRS) ITEM ITEM DESCRIPTION UNIT UNIT PRICE(IN WRITTEN WORDS) UNIT PRICE(FIGURES) 201 CLEARING AND GRUBBING ACRE $ 1,900.00 AND /100 DOLLARS 207 TOPSOIL CY $ 40.00 AND /100 DOLLARS 212 SOIL CONDITIONING ACRE $ 2,225.00 AND /100 DOLLARS 213 BIOTIC EARTH-HGM BLACK SY $ 2.10 (4,500 LBS/ACRE) AND /100 DOLLARS 216 TURF REINFORCEMENT MAT SY $ 25.00 (ARMORMAX WITH ANCHORS) AND /100 DOLLARS 216 TURF REINFORCEMENT MAT SY $ 14.00 (CONTECH LANDLOK 300) AND /100 DOLLARS 216 TURF REINFORCEMENT MAT SY $ 18.00 (CONTECH PYRAMAT) AND /100 DOLLARS 630 TRAFFIC CONTROL-SIGNS ONLY DAY $ 980.00 (NO FLAGGERS)(MUTCD TA-6) AND /100 DOLLARS TRAFFIC CONTROL-LANE CLOSURE 630 DAY $ 1,380.00 (WITH FLAGGERS)(MUTCD TA-10) AND /100 DOLLARS Hello